JA_SPRDL125R0046_Redacted.pdf
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- Redacted Justification & Approval (J&A) Federal contract opportunity
- Solicitation number
- SPRDL1-25-R-0046
About this file
This Justification and Approval (J&A) document is for a non-competitive procurement by the Defense Logistics Agency - Land Warren (DLA-WRN) for Caterpillar hydraulic transmissions (P/N 489-3136) used in the 621G Scraper, a critical Army supply distribution equipment. The contract will be a Firm-Fixed-Price award to Caterpillar Inc. (CAGE 11083) for a small quantity of transmissions with a base of one each, with an option to purchase additional units. The procurement is sole-sourced under FAR 6.302-1 due to Caterpillar being the original equipment manufacturer and the only qualified source with the technical expertise and proprietary knowledge to provide these transmissions.
Market research included a Sources Sought Notice on SAM.gov that received two vendor responses (BHPE LLC and MORR LLC), both of which were deemed unacceptable. Internet searches confirmed Caterpillar as the sole source for this specific transmission. The government lacks the technical data package and cannot competitively re-procure the item, and the small procurement quantity makes developing additional sources economically unfeasible. The last purchase was in December 2017, and this procurement aims to ensure continued availability of replacement hydraulic transmissions for the 621G Scraper, which is vital to the Army's supply distribution mission.
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Text version
SPRDL1-25-R-0046 (JA-00951)
Previous J&A Is Not Available which could likely add another figure for the engineering effort. However, some of the manual revisions could likely be done concurrently with the engineering effort which could reduce the . The procurement of the current Hydraulic Transmissions will not be subject to those costs or delays in the program schedule.
6. Efforts to Obtain Competition:
a. Effective competition: Due to the reasons cited in section 5 above, the government is not pursuing competition for this item. Notices required by FAR
5.201 will be posted.
b. Subcontracting competition: Unless the contract is awarded to a small business, the solicitation and resulting contract will include FAR clauses 52.219-8, "Utilization of Small Business Concerns"; 52.244-5, "Competition in Subcontracting"; 52.219-16, "Liquidated Damages--Subcontracting Plan";" and Defense Federal Acquisition Regulation Supplement (DFARS) 252.219-7003, "Small Business Subcontracting Plan (DoD Contracts)," to maximize small business opportunities and utilization.
7. Actions to Increase Competition: There are no plans to increase competition for future procurements due to the reasons cited above.
8. Market Research: A Sources Sought Notice was posted to SAM.gov on and was open for 15 days. Two responses were received, with the assessment of the responses below:
BHPE LLC (CAGE 9SWS7) responded on 13 November 2024 expressing interest in becoming a source for this requirement and a second company, MORR LLC (CAGE 9YZN6) expressed interest on 15 November 2024 in providing P/N 489-3136 of CAGE 11083 for this requirement. The contract specialist informed both BHPE LLC and MORR LLC that they could contact the Competition Management Office to apply to become an additional source through the Source Approval Program. The contract specialist provided the point of contact for the Source Approval Program to the vendors.
The DEVCOM GVSC CE-MHE project engineer performed internet searches on 20 NOV 2024 searching for Hydraulic Transmissions that could meet the 621G SCRAPER specifications.
1. Keyword used: “489-3136 621G scraper” Website location: https://parts.cat.com/es/catcorp/489-3136 Findings: The keyword used for this search was the P/N featured in this procurement.
The result was the actual Hydraulic Transmission that is approved for the 621G Scraper application being sold through Caterpillar.
2. Keyword used: “Hydraulic Transmission for 621G Scraper for sale”
File details come from the government source that posted it. Updated .