JA Sole Source_Service Caps v8 May Signed.pdf

CUI//SP-PROCURE//FEDCON

Control Number:

JUSTIFICATION REVIEW DOCUMENT

FAR Overhaul Part 12.201-1 ACQUISITION OF COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES – SOLE SOURCE JUSTIFICATION AND APPROVAL

Program/Equipment: Dress Service Caps for The 3d Infantry Regiment (The Old Guard)

Authority: Acquisition of Commercial Products and Commercial Services, 41 U.S.C.

1901 as implemented by FAR Subpart 12.201-1.

Amount: Estimated value of this action is $117,480.00

Prepared by: CPT Kyle Hrncir Phone: 210-557-2589

Regimental S4 Date: 28 APR 2026 E-mail: kyle.j.hrncir.mil@army.mil

Contracting Officer: LTC Paul Kilgore Phone: (520) 852-4054

Contracting Officer Date: 11 MAR 2026 E-mail: paul.m.kilgore.mil@army.mil

Technical: MSG Demario Ross Phone: 301-653-0194

Regimental S4 NCOIC Date: 3 MAR 2026 E-mail: demario.m.ross.mil@army.mil

Requirements: CPT Kyle Hrncir Phone: 210-557-2589

Regimental S4 Date: 28 APR 2026 E-mail: kyle.j.hrncir.mil@army.mil

FAR Overhaul Part 12.201-1 ACQUISITION OF COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES – SOLE SOURCE JUSTIFICATION AND APPROVAL

1. Requiring Activity: The 3d Infantry Regiment, Fort Myer, VA

2. Contracting Activity: MICC Fort Belvoir

3. Description of Action: Request approval to award a sole source contract valued at $117,400 to Kingform Cap Co Inc. CAGE 8S767, 121 New South Rd, Hicksville, NY 11801. The purchase order will be fully funded using appropriate Fiscal Year (FY) Operations and Maintenance Army (OMA) funds.

4. Description of Supplies/Services: 1,470 Dress Caps as defined in the Statement of Work (SOW) and Purchase Description (PD).

Item Quantity Delivery Date MALE ENLISTED CAPS 1290 120 days ACA

COMPANY GRADE CAPS 120 120 days ACA FIELD GRADE CAPS 40 120 days ACA

FEMALE ENLISTED CAPS 20 120 days ACA Total Price: $117,480

5. Authority Cited: Acquisition of Commercial Products and Commercial Services, 41 U.S.C. 1901 as implemented by FAR Subpart 12.201-1 and 11.204.

6. Reason for Authority Cited:

a. Background:

The 3d U.S. Infantry Regiment, traditionally known as "The Old Guard (TOG)," is the oldest active-duty infantry unit in the Army, serving our nation since 1784. The Old Guard is the Army's official ceremonial unit and escort to the president, and it also provides security for Washington, D.C., in time of national emergency or civil disturbance. As such, TOG wears a distinctive ceremonial uniform that includes a blue cap for headgear.

Kingform Cap Company Inc has been the sole source provider of the dress caps since at least 2015. While conducting market research for a re-compete of the requirement, it was discovered that the Army had no useable specification and no pattern for the dress caps; the specification that had been used on previous procurements was basically gibberish. US Army DEVCOM was able to find a specification dated 1994 but was unable to locate a pattern. Until the Military District of Washington (MDW) and HQDA G4 are able to produce a pattern the requirement is unable to be competed fairly.

b. Alternatives:

There are no alternative vendors for this requirement. Extensive market research was conducted and determined that Kingform is the only vendor with the pattern and therefore the capability to produce and deliver the required uniform items to TOG in the timeframe necessary.

c. Impact if not approved:

If not approved, The 3d Infantry Regiment will not be able to outfit its’ Soldiers with required uniform items. It is not possible for TOG to have Soldiers with different uniforms on missions due to the high visibility and national significance of the events the organization supports such as the America 250 celebration.

7. Efforts to Obtain Competition: A Sources Sought Notice was published on SAM.gov in 7 May 2026. The contracting officer will consider any responses, though the market research, including a sources sought for a similar requirement, has established that there is no other sources fully capable of meeting the requirement due to the current lack of a pattern.

a. Effective competition: Because this is a sole source action, effective competition is not applicable.

b. Subcontracting competition: No subcontracting opportunities are available.

8. Actions to Increase Competition: The Military District of Washinton (MDW) will arrange for the creation of a technical data package, including patterns, to enable full and open competition for future uniform needs in fiscal year 2027/28.

9. Market Research: A Sources Sought Notive was published on 7 May 2026. Market research and a Sources Sought Notice for a similar requirement has established that there is no other sources fully capable of meeting the requirement due to the current lack of a pattern.

10. Interested Sources: No vendors have expressed interest at this time.

11. Other Facts:

a. Procurement history: Kingform Cap Co Inc has manufactured and provided the blue caps for TOG for over a decade. Though each of the below contracts was a competitive solicitation, only one technically acceptable quote was received (from Kingform) for each. The Army does not have a pattern for the caps and is unable to effectively compete the requirement until it is developed by HQDA/MDW.

Contract Number / Contractor

Contract Type

Procurement Method

Offerors/ Bidders/ Vendors

Amount POP

W91QV1-21-D-0005

Kingform Cap Co Inc

FFP IDIQ

Sole Source

FAR 13.501

1 $535,500.00 1 Sep 2021 – 31

Aug 2026

W91QV1-15-D-0016

Kingform Cap Co Inc

FFP IDIQ

Sole Source

FAR 13.501

1 $435,431.00 1 Sept 2015 – 31

Aug 2020

b. There is no government owned pattern that has been found after extensive research.

12. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

MSG Demario Ross Regimental S4 NCOIC

13. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

CPT Kyle J Hrncir Regimental S4

14. Fair and Reasonable Cost Determination: I hereby determine that the anticipated price/cost to the Government for this contract action will be fair and reasonable. This determination will be made using price analysis techniques, comparison to previous contracts and IGCE.

LTC Paul Kilgore Contracting Officer

15. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

LTC Paul Kilgore Contracting Officer