JA Sole Source FAR Part 13.5 Workstations KO Signed.pdf

Control Number: CUI

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

APR 2021

Sole Source Justification and Approval Review Document Under FAR 13.501*

(*Format follows FAR 6.303-2, but modified to reflect FAR subpart 13.5 procedures)

Program/Equipment: AFC Industries Dispatch Workstations

Authority: 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

Amount: $86,101.54

Prepared by: Larry Latham

Typed Name: Larry Latham DSN: 873-5325

Title: Contract Specialist Date: 12 August 2021

E-mail: larry.latham@us.af.mil

Contracting Officer: Brenda Simmons

Typed Name: Brenda Simmons DSN: 717-2154

Reviews

Sole Source Justification and Approval

Under FAR 13.501

1. Contracting Activity: 181st MSC

2. Description of Action: This is a Firm Fixed Price follow on action to procure DGS mission CPOD Dispatch Workstations. Funding is DGS Operations and Maintenance.

3. Description of Supplies/Services: Quantity of 09 - CPOD_7249_(4+4)FZ_04 Dispatch Workstation Electronically Height adjustable monitor platform from 28" to 47".

Console 72"W x 49"D (24"D Front Tier w/ Light Ergo Cutout) -(8) AFCZ5-60 Z-Arms & sliders on (2) 78" rails for monitors.

Front Tier edged round Bumper molding 20" D Bottom Shelf

(6) 4" casters, two of which are locking

AFC Industries Dispatch Workstations for 181st IW DGS in Terre Haute, IN, 47803

JUL2021

(1) CPU-102 CPU Holder

4. Authority Cited: 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Reason for Authority Cited: The existing infrastructure of the operational floor of Building 37 already supports 72 existing AFC Industries Crew workstation desks. This purchase supports the replacement of nine systems due to wear and tear of the equipment. The purchase of equipment other than the AFC Industries crew workstation desk would result in an incompatible setup and layout of the operation floor in support of the Distributed Ground Station Mission by the 181 ISRG and could result in a cost of at least $850,000 should the AFC Industries standard not be maintained. By purchasing AFC Industries Crew workstation desks, the government would save money in the long run and reduce the downtime and maintenance cost of installation of different eqiupment.

6. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.201 and any bids or proposals received shall be considered.

7. Actions to Increase Competition: No steps are being taken due to the fact that these dispatch workstations are proprietary and specific to this manufactuer and they are the only builder and seller of this product. The intial investment of over $750,000 for 72 workstations was solicited for competition originally. This product was found to be the only technically acceptable product for this application. Further competition is not expected to garner any significant cost-savings to the government.

8. Market Research: No market research was conducted for this acquisition due to the fact that it is a follow on buy for the exact replacement of previously solicited and acquired workstations from this specific manufactuer. The specialized nature of the workstations and the significant existing footprint and cost associated effectively precludes the use of any other type workstation.

9. Interested Sources: N/A, required Synopsis and J&A will be posted with this solicitation.

10. Other Facts:

a. Procurement history.

(1) W912L9-16-P-0093 awarded 26 May 2016

(2) Solicited full and open competition on FBO. AFC Industries workstations were found to be lowest price technically acceptable.

(3) Initial contract was competed full and open. This vendor was found to have the only acceptable product for the described requirement.

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Craig Pratt Title: ISS NCOIC

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Craig Pratt Title: ISS NCOIC

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Price analysis of the current and previous contract price was used to establish price reasonableness. The FY16 contract was found to be fair and reasonable at that time. The current price of dispatch workstations compares favorably to unit prices from the FY16 purchase. The original contract price from FY16 was

$8,648.99 per workstation. Current pricing is $8,932.87. That is a difference of $283.88.

This cost increase is acceptable over a five year period given normal market price escalation. Certified cost and pricing data is not required as per FAR 15.403-1(b)(3).

Typed Name: Brenda Simmons Title: Contracting Officer

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Brenda Simmins Title: Contracting Officer