JA Sole Source.pdf

FOUO//FOR OFFICIAL USE ONLY

Justification and Approval (September 2020) Page 1 of 4

DLA Disposition Services

Justification and Approval for Other than Full and Open Competition

FAR 13.501 Sole Source (including brand-name) acquisitions

FAR Subpart 13.5. This justification is conducted under the authority of Simplified Acquisition Procedures for Certain Commercial Items in accordance with 41 U.S.C. 1901 Simplified Acquisition Procedures or the authority of 41 U.S.C. 1903 Special Emergency Procurement Authority.

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

(1) AGENCY/CONTRACTING ACTIVITY:

DLA Disposition Services, J72.

(2) DESCRIPTION OF ACTION BEING APPROVED:

This sole source justification is intended to acquire facilities operations and support services for the DLA Disposition Services HQ facilities existing Advantor alarm system.

To issue a firm-fixed-price service contract under FAR 13 procedures, for alarm service and maintenance at the Hart-Dole-Inouye Federal Cetner in Battle Creek, MI., the monitoring and service work requires Original Equipment Manufacturer (OEM) parts, supplies, and proprietary knowledge to

FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items

13.501 Special documentation requirements. (a) Sole source (including brand name) acquisitions.

(1) Acquisitions conducted under simplified acquisition procedures are exempt from the requirements in part 6. However, contracting officers must—

(i) Conduct sole source acquisitions, as defined in 2.101, (including brand name) under this subpart only if the need to do so is justified in writing and approved at the levels specified in paragraph (a)(2) of this section;

(ii) Prepare sole source (including brand name) justifications using the format at 6.303-2, modified to reflect that the procedures in FAR subpart 13.5 were used in accordance with 41 U.S.C. 1901 or the authority of 41 U.S.C. 1903;

(iii) Make publicly available the justifications (excluding brand name) required by 6.305(a) within 14 days after contract award or in the case of unusual and compelling urgency within 30 days after contract award, in accordance with 6.305 procedures at paragraphs (b), (d), (e), and (f); and

(iv) Make publicly available brand name justifications with the solicitation, in accordance with 5.102(a)(6).

(2) Justifications and approvals are required under this subpart for sole-source (including brand-name) acquisitions or portions of an acquisition requiring a brand-name. If the justification is to cover only the portion of the acquisition which is brand-name, then it should so state; the approval level requirements will then only apply to that portion.

DFARS 13.501 Special documentation requirements. (a) Sole source (including brand name) acquisitions.

(i) For non-competitive follow-on acquisitions of supplies or services previously awarded on a non-competitive basis, include the additional documentation required by 206.303-2(b)(i) and follow the procedures at PGI 206.304(a)(S-70).

(ii) In accordance with section 888(a) of the National Defense Authorization Act for Fiscal Year 2017 (Pub. L. 114-328), the justification and approval addressed in FAR 13.501(a) is required in order to use brand name or equal descriptions or proprietary specifications and standards.

Justification and Approval (September 2020) Page 2 of 4 be on a sole-source basis using the authority cited in this justification. Estimated value is $95,103.84 including one (12 month) base period and four (12 month) option periods for the service.

(3) DESCRIPTION OF SUPPLIES/SERVICES:

The existing Advantor alarm system is necessary for building and personnel security. Continuous monitoring and maintenance are critical to the system maintaining the integrity of the security posture at the building. Any faults with the equipment will be repaired or replaced in accordance with the requirements outlined in the Performance Work Statement (PWS) and OEM standards.

(4) STATUTORY AUTHORITY:

Far 13.501, which requires preparation of sole source (including brand name) justifications using the format at FAR 6.303-2, modified to reflect an acquisition under the authority of the test program for commercial items. The specific FAR exception to full and open competition under the circumstances is FAR 6.302-1(b).

(5) DEMONSTRATION OF UNIQUE CONTRACTOR QUALIFICATION/NATURE OF ACQUISITION:

The DLA Disposition Services HQ in Battle Creek, MI, currently has an Intrusion Detection and Access Control alarm system that requires maintenance and monitoring throughout the operation of its performance. The incumbent has proprietary rights to the software and hardware and is the only responsible source to provide repairs, enhancements, upgrades, and technical support. Attached is supporting rationale from the Program Office on the justified need for sole source acquisition.

(6) SOLICITATION SOURCES/PUBLICATION:

In accordance with FAR 5.202, this justification will be synopsized in SAM.gov and should any indications of acceptable additional sources surface, the proposed sole-source action can be revisited for any future needs. Web-based research does show potential dealers of alarm systems, but it is not expected that they have technical expertise, including engineering design and other Original Equipment Manufacturer (OEM) considerations to accomplish the software and hardware requirements, including but not limited to the various system upgrades required.

(7) CONTRACTING OFFICER FAIR AND REASONABLE ANTICIPATED PRICE DETERMINATION:

Price analysis will be used to determine the fair and reasonableness prior to contract award.

(8) MARKET RESEARCH CONDUCTED:

In addition to the market research conducted by the Program Office as summarized above, and the J&A for this action will be publicized, the Contracting Officer searched in GSA Advantage to try to identify additional sources. Potential vendors are evident but are not believed to be viable sources for the unique

Justification and Approval (September 2020) Page 3 of 4 needs required. No other sources for the specific capabilities required under this action are known to exist.

(9) OTHER SUPPORTING FACTS:

The DLA Disposition Services Battle Creek, MI, currently has Advantor Intrusion Detection and Access Control alarm system that requires maintenance and monitoring throughout the operation of its performance.

The existing system requires proprietary rights to the software and hardware and Advantor is the only responsible source to provide enhancements, upgrades, and technical support. Using a different alarm system requires the replacement of all existing ones with completely different equipment which could result in a lapse of the alarm service necessities and security of the facility.

(10) SOURCES INTERESTED IN ACQUISITION:

Advantor Systems corporation

(11) ACTIONS TO REMOVE/OVERCOME BARRIERS TO COMPETITION FOR SUBSEQUENT

ACTIONS:

Actions have been described as above, and this is open to any other measures that can be identified for future actions.

The Advantor Intrusion Detection and Access Control Alarm system is the current existing Alarm system that requires maintenance and monitoring throughout the operation of its performance. Advantor is the only known source with access to the proprietary software and hardware required to maintain the integrity and operational status of the alarm system.

(12) CONTRACTING OFFICER JUSTIFICATION CERTIFICATION:

I certify that the supporting data included in the justification are accurate and complete to the best of my knowledge and belief.

JUSTIFICATION – REQUIRING ACTIVITY SUPPORT

(1) TECHNICAL/REQUIREMENTS SUPPORTING DATA:

Each justification shall include evidence of any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or schedule requirements or other rationale for other than full and open competition) and which form a basis for the justification.

(2) REQUIREMENTS PERSONNEL CERTIFICATION:

Justification and Approval (September 2020) Page 4 of 4

Each justification shall include evidence, which forms a basis for the justification, has been certified as complete and accurate by the technical or requirements personnel. Attach requiring activity supporting data and certification, as applicable and appropriate. Or, add requiring activity signature block to the APPROVAL OF THE JUSTIFICATION section.

APPROVAL OF THE JUSTIFICATION

The estimated value in DESCRIPTION OF SUPPLIES/SERVICES above shall support the level of required approval(s). Wet/Digital Signature, Signature Block and Date are required for all approvals. A contracting officer with an appropriate warrant for the justification value in accordance with FAR 6.304(d) must sign the justification, other signatures indicating justification approval are required as prescribed in FAR 13.501. Directions:

ensure all required signature blocks are included, then convert the document to an Adobe PDF for signature(s) and date(s).

Name: Brandon Awkerman Title: Contracting Officer Date: 7/23/2025

FAR 13.501

(a)(2) Justifications and approvals are required under this subpart for sole-source (including brand-name) acquisitions or portions of an acquisition requiring a brand-name. If the justification is to cover only the portion of the acquisition which is brand-name, then it should so state; the approval level requirements will then only apply to that portion.

(i) For a proposed contract exceeding the simplified acquisition threshold, but not exceeding $700,000, the contracting officer's certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief will serve as approval, unless a higher approval level is established in accordance with agency procedures.

(ii) For a proposed contract exceeding $700,000 or the thresholds in paragraph (1) of the definition of simplified acquisition threshold in 2.101, but not exceeding $13.5 million, the advocate for competition for the procuring activity, designated pursuant to 6.501, or an official described in 6.304(a)(3) or (a)(4) must approve the justification and approval. This authority is not delegable.

(iii) For a proposed contract exceeding $13.5 million but not exceeding $68 million or, for DoD, NASA, and the Coast Guard, not exceeding $93 million, the head of the procuring activity or the official described in 6.304(a)(3) or (a)(4) must approve the justification and approval. This authority is not delegable.

(iv) For a proposed contract exceeding $68 million or, for DoD, NASA, and the Coast Guard, $93 million, the official described in 6.304(a)(4) must approve the justification and approval. This authority is not delegable except as provided in 6.304(a)(4).