JA-Sole Source-CO Redacted.pdf

Sole Source Justification for Acquisitions Between $25K - $250K

Completion Instructions: HHS has established a standard template for preparation of a Sole Source Justification (SSJ) for non-Federal Supply Schedule acquisitions not exceeding the simplified acquisition threshold. Operating Divisions (OPDIVs) shall prepare the template in accordance with these completion instructions. (NOTE: The Project Officer (PO) has responsibility for completing all of the information items included in the template, with any necessary assistance from the cognizant Contracting Officer (CO) and Contract Specialist (CS) -- especially for items 3. (b), 4., 6., 7., 8., 10 and 11.

listed below.

The instructions for preparing a Sole Source Justification (SSJ) are specified in “red” and should be deleted prior to processing the document for review and approval. Also, do not include the completion instructions in the completed document.

A completed SSJ must contain all of the applicable bolded headings in the order specified. Place the required information directly next to, or under, the applicable heading. If a heading does not apply to a specific SSJ, indicate “not applicable” (N/A) next to it. Reference and attach any additional information necessary to support the

SSJ.

“Source Selection Information – see FAR 2.101 and 3.104”

1. Identification of the agency and contracting activity.

a. Federal agency and contracting activity. HHS/IHS/OEHE

b. Sponsoring organization. Healthcare Technology Management/ Clinical Engineering

c. Project Officer information.

• Project Officer name. Janna Bollinger

• Mailing address.

• E-mail address. janna.bollinger@ihs.gov

• Telephone number. 605-290-8603

2. Nature and/or description of the action being approved.

a. Acquisition purpose and objectives. Carefusion (BD) will be remediating the Alaris Infusion devices throughout the Great Plains Area at no charge for those devices which are owned by each Service Unit.

Sole Source Justification for Acquisitions Between $25K – $250K mailto:janna.bollinger@ihs.gov

Belcourt has a mix of Alaris devices acquired directly from BD and Alaris devices acquired via 3rd party. The 3rd party acquisitions are not be eligible for the no-charge remediation provided. The remediation will introduce a newer version of software to the platforms. Infusion devices which are not exchanged will not function with any upgraded devices due to the mismatch in software. The purpose of this acquisition is to purchase BD Alaris platforms to replace the 3rd party acquired units so that there are no software conflicts with Belcourt’s inventory.

b. Project background. 75H70624P00713 is the no-charge PO for the Alaris Infusion device remediation for the Great Plains Area.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title.

BLB_Alaris_Remediation_Replacements_CALLTSK0123387

b. Project description. Acquisition of BD Alaris platforms with the latest software to replace existing inventory acquired via 3rd party. Acquisition includes seven (7) Alaris model 8015 PC units, 12 Alaris model 8100 pump modules, contractor check-in services and shipping

• Requirement type.

Research & development (R&D) R & D support services Support services (non-R&D) Supplies/equipment Information technology (IT) Construction Architect-engineer (A & E) services Design-build Other (specify):

• Type of action.

New requirement Follow-on Other (specify):

• Proposed contract/order type.

Firm-fixed-price Other fixed-price (specify, e.g., fixed-price award-fee, fixed-price incentive-fee):

Cost-plus-fixed-fee Other cost reimbursement (specify, e.g., cost-plus-award-fee, cost-plus-incentive-fee):

Time and materials Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements):

Other (specify):

Completion Form Term form

• Acquisition identification number. IHS1504326

c. Total estimated dollar value and performance/delivery period.

$35,000.00

4. Identification of the statutory authority permitting other than full and open competition.

This acquisition is conducted under FAR 13.106-1 (b)(1)(i)

(b) Soliciting from a single source.

(1) For purchases not exceeding the simplified acquisition threshold.

(i) Contracting officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

5. Demonstration that the proposed contractor(s) unique qualifications or the nature of the acquisition requires use of the authority cited.

a. Name and address of the proposed contractor(s).

Carefusion Solutions, LLC (UEI: E99HA2K3YTG8), 3750 Torrey View Ct, San Diego, CA 92130

b. Nature of the acquisition and proposed unique qualifications of the contractor(s). The Alaris infusion platforms consist of multiple interchangeable modules and a ‘Brain’. Each component of the system has the applicable software embedded in each device. Carefusion Solutions is the intellectual property rights holder for their platforms and software. The components of these platforms only function when the software versions match. Any component with an older version of software remaining in Belcourt’s inventory will not be able to be utilized.

6. Description of the efforts made to ensure that offers are solicited from as many potential sources as practicable. Indicate whether a FedBizOpps notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

Special Notice of Intent to Sole Source will be published as required by FAR Subpart 5.2.

7. Determination by the Contracting Officer that the anticipated cost/price to the Government will be fair and reasonable.

This contract, in addition to the no-charge award (75H70624P00713), will bring GPA all under no-charge award for remediation. No other source can provide this software.

8. Description of the market research conducted (see FAR Part 10) and the results, or a statement of the reasons market research was not conducted.

Market research was not conducted due to combining this contract with the no-charge remediation award.

9. Any other facts supporting the use of other than full and open competition.

Carefusion Solutions, LLC is the intellectual property rights holder to their Alaris platform. Though 3rd party sources may offer Alaris devices for purchase, those 3rd party sources cannot manipulate the version of software in their inventory and can only provide ‘as-is’ solutions.

10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition. N/A

11. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the required supplies or services. N/A – the Great Plains Area has existing inventory of Carefusion Alaris Infusion devices which are not at their end of useful life.

12. Program office certification.

This is to certify that the portions of this justification that have been developed by the undersigned program office personnel, including supporting information and/or data verifying the Government’s minimum needs, schedule requirements and other rationale for other than full and open competition, are accurate and complete.

Official Name & Title Signature Date

Project Officer Dustin Digitally signed by Dustin Pitlick -S

Pitlick -S Date: 2025.07.18 12:46:53 -05'00'

Project Officer’s

Immediate Supervisor

William Digitally signed by William E.

E. Ryman Ryman -S Date: 2025.07.18

-S 12:32:07 -06'00'

13. Contracting Officer certification. The CO shall complete the information required below and sign the certification in the block provided. [NOTE: The CO’s signed certification may serve as approval of a SSJ over $25,000 but not exceeding $250,000).

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

Contracting Officer Nichole Lerew -S

Digitally signed by Nichole Lerew -S Date: 2025.07.21 16:45:19 -05'00'