JA - Signed.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-SAP under FAR13.5

Effective Date: 12/30/2025 Page 1 of 3 Revision: 02 Acquisition ID#: 36C255-26-AP-0198

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C255-26-AP-0198

1. Contracting Activity: Department of Veterans Affairs, NCO 15 Contracting Office located at 3450 S. 4th St, Leavenworth, KS in supporting Department of Veterans Affairs, VISN 15, VISN 15 Medical Center 491-26-1026-0003

2. Nature and/or Description of the Action Being Processed:

VISN 15 is in need of a follow on service contract for maintenance and support of the GE MUSE and CardioDay software. This will be a new firm-fixed price contract replacing 36C25521P0511 upon its expiration 8/8/2026.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Summary: The contractor shall provide remote diagnostics/corrective maintenance, technical phone support, applications support, and onsite support/maintenance as needed on the GE MUSE and CardioDay systems, as well as labor, travel, parts, software upgrades.

Hours of Coverage:

o Any labor and travel required for service is included o Unlimited phone technical support with 1 hour engineer response time

Specifications of Work:

o Preventive Maintenance and Performance Verification, following manufacturer recommendations and Joint commission requirements, is included o Unlimited On-site Service/Corrective Maintenance, if needed, is included o Parts, labor, and travel for all maintenance are included o Regulatory documentation for all work completed is included o Manufacturer’s parts are included o Unlimited Phone technical support with phone response within 1 hour of contact is included o Software Upgrades/Field Change Orders are included o Clinical Application Support o Business Review o Installation Support o Clinical Education o Scheduled Technical Support o MUSE User Group Tuition

Guaranteed Uptime: This plan includes 99% guarantee of uptime.

Updates: Vendor will provide updates to the hardware and software.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency

Effective Date: 12/30/2025 Page 2 of 3 Revision: 02 Acquisition ID#: 36C255-26-AP-0198

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services

( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority):

There is Only One Responsible Source (FAR 6.302-1) for the services provided under this contract action. This does represent a follow-on contract(36C25521P0511) for sustainment and continued development of a highly specialized software-based equipment. This equipment from GE is highly specialized because it is Food and Drug Administration (FDA) regulated medical device. The alternative to continuing services with the Original Equipment Manufacturer (OEM) would be to enter into an open market procurement action and compete to replace the technology altogether. This would be a substational duplication of costs, estimated at a minimum of $1M once accounting for new server infrasucture, software installation, training and other key implementation tasks. This action would also result in unnecessary delays. This means the existing MUSE and CardioDay software would not be covered by a maintenance agreement until the requirement were recompeted therefore, this should still be a follow up contract so there is no patient interruption. Only GE can provide these services to the MUSE equiqement/software.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Competition for a clinical, software-based system is typically coordinated when selecting the technology. Because of the highly specialized, propieatary nature of these systems, sustainment of them is generally highly regulated and the candidate pool is inherently limited. To solicite and find a new contract would be determental to the VA for the period that the new contract is taking place. To wait for a new contract would ultimately put the patient at risk and would have to send the patient to an outside hospital. Ultimately creating a duplicate cost in having the patient go to an outside hospital that could extend the waiting period for that procedure and creating a new contract which could be the same vendor as now. A sole source procurement is in the best interest of the government and patient.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

This follow on contract is fair and reasonable to the government and will not create any period that the veteran wouldn’t be seen. There wouldn’t have to be any veteran that would have to go to an outside hospital which ultimately could be a longer wait time dealing with the public hospitals.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research was conducted through search on SBA dynamic search, AddUp, Sam.gov, and GSA there was no other business that can provided these services other than GE. While there is other businesses who provided maintenance services these types of services can only be provided by the OEM in GE. There is no other vendor who can provide there services.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

There are no other facts supporting use of other than full and open competition.

Effective Date: 12/30/2025 Page 3 of 3 Revision: 02 Acquisition ID#: 36C255-26-AP-0198

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

GE Healthcare Elan Elvaiah M +1 262-227-9622 Elan.Elvaiah@GEHealthcare.com Service/Tech Support: +1 800 437 1171

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Market research will be conducted to determine if any barriers to competition may be removed or overcome as eery option period comes due.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Robert Hamilton Title: Supervisory, Biomedical Engineer Facility: VISN 15

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Jon Lutmer Title: Contracting Officer Facility: NCO 15

b. One Level Above the Contracting Officer (Required over $350K but not exceeding $900K):

I certify the justification meets requirements for other than full and open competition.

Name: Randall Combs Date NCO15 Title Divion Chief

Facility: NCO 15

ROBERT HAMILTON Digitally signed by ROBERT HAMILTON Date: 2026.07.23 12:28:41 -05'00'

RANDALL

COMBS

Digitally signed by RANDALL

COMBS

Date: 2026.07.24 06:38:35 -05'00'

JONATHAN

LUTMER

Digitally signed by JONATHAN

LUTMER

Date: 2026.07.24 06:53:45 -05'00'