JA Sigma Business Solutions(PBS).pdf

U.S. DEPARTMENT OF JUSTICE

UNICOR, Federal Prison Industries, Inc.

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION:

Authority Cited: Sole Source-FAR 6.302-1 41 USC-253(c) (1)/10 USC-2304 (c) (1)

1. Identification of the agency and the contracting agency.

Department of Justice UNICOR, Federal Prison Industries, Inc.

Central Office 400 First Street N. W.

Washington D. C. 20534

2. Nature and/or description of the action being approved.

This is a request for authorization to procure services without full and open competition (Sole Source) for the Acquisition of Commercial Product, PBS archiving software and maintenance fee. UNICOR wishes to waive other than full and open competition and negotiate with the potential vendor.

3. A description of the supplies or services required that meet the agency’s needs (including the estimated dollar amount).

DESCRIPTION

PBS archiving software that will be used to migrate legacy data from SAP ECC to

SAP S4/HANA.

4. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires the use of the authority cited.

Sigma Business Solutions is the only value added reseller for PBS software in North America.

5. A description of effects made to ensure that offers are solicited from as many potential sources as is practical including whether a www.sam.gov notice was, or will be, publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

This is sole source procurement because Sigma Business Solutions is the only company that can provide primary support for the PBS software in North America.

6. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Market research determined that the software escalation rate for the first quarter of 2024 was 10.6%. The quoted price of $390,390 was received in November 2023 and is an increase of 9.6% based on Sigma Business Solutions previous GSA schedule that ended in 2022. Pricing is determined to be fair and reasonable.

7. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

UNICOR conducted market research and found that Sigma Business Solutions is the only vendor that sells/supports PBS software.

8. Any other facts supporting the use of other than full and open competition.

Sigma Business Solutions is the only company that can provide PBS archiving software/maintenance to our SAP S4/HANA system.

9. A listing of sources, if any, that expressed in writing, an interest in the acquisition

Sigma Business Solutions

10. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for the supplies or services are required.

Sigma Business Solutions is the only company that can provide the PBS software and support in North America. PBS itself is a German company.