JA_Redacted W9124J-26-C-SOLR.pdf
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- Attached to
- Solar Panel removal and reinstall McNair 69
- Solicitation number
- W9124J-26-C-A021
About this file
This is a FAR Part 12 Sole Source Justification and Approval document for a firm-fixed-price contract with TERRAFORM PHOENIX II ARCADIA HOLDINGS, LLC (CAGE: 8S5W3) located in New York to perform rooftop solar panel removal, storage, and reinstallation services at Joint Base Myer-Henderson Hall. The contract value is $405,017.27 with an estimated 12-month period of performance that includes temporary storage while roof replacement is completed. The contracting activity is the U.S. Army Mission and Installation Contracting Command at Fort Sam Houston, Texas, and the requiring activity is Installation Management Command (IMCOM), Department of Public Works at Joint Base Myer-Henderson Hall, Virginia.
The justification cites warranty and maintenance obligations as the sole source rationale. The solar system serving Building 69 consists of 422 modules and 4 inverters with a total capacity of 147.7 kWdc/133.2 kWac, maintained under existing Contract W9124J-16-F-0040. The Terms and Conditions of that contract specify that only the original contractor is authorized to remove and reinstall solar panels, as unauthorized work by other vendors would void the warranty and risk electrical generation capability degradation and loss of revenue. The roof replacement project, scheduled for approximately nine months, necessitates temporary removal and subsequent reinstallation of all solar equipment including racking and DC wiring. Market research identified four vendors capable of solar panel installation; however, warranty restrictions preclude competitive solicitation. The document notes no subcontracting plan is required as the requirement is below the $900,000 threshold, and indicates the Contracting Officer will publish required FAR 5.101 notices.
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CUI//SP-PROCURE//FEDCON
Control No.: 2026-9
CUI//SP-PROCURE//FEDCON
Justification Review Document FAR Part 12 Sole Source Justification and Approval
Program/Equipment: Joint Base Myer Henderson Hall (JBM-HH)- Removal, Storage, and Reinstallation of Rooftop Solar Panels.
Authority: Simplified acquisition procedures for Commercial Products and Commercial Services, Title 41 U.S.C. 1901 as implemented by FAR 12.201-1 (DFARS CD 2026- O0028).
Amount: $405,017.27
Prepared by: PH:
Contract Specialist Date: 08 JUN 2026 Email:
Contracting Officer: PH:
Contracting Officer Date: 08 JUN 2026 Email:
Technical: PH:
Energy Manager Engineer Date: 08 JUN 2026 Email:
Requirements: Name: PH:
Title: Chief, Engineering Division Date: 08 JUN 2026 Email:
Reviews: I have reviewed this justification and find it adequate to support sole source.
Contracting Officer
Email: / PH:
CUI//SP-PROCURE//FEDCON
Legal Counsel:
Small Business Professional:
CUI//SP-PROCURE//FEDCON
total capacity of 147.7 kWdc / 133.2 kWac and consists of 422 modules and 4 inverters located in the Electrical Room, along with associated DC wiring and racking. The solar arrays are situated in four separate locations on the roof, all tied into the same system.
To facilitate the roofing replacement, the solar panels and all associated components (including racking and DC wiring, as required) will be removed and reinstalled in coordination with the roofing phasing. The roofing replacement is anticipated to take approximately nine months to complete and is not part of this requirement.
The solar array is maintained under Contract W9124J-16-F-0040, which specifically states that cost of removal and reinstallation of solar panels due to roof repairs are not included. This requirement was considered to be out of scope for contract W9124J-16- F-0040. Therefore, a separate contract is required for this work. TerraForm Phoenix II was novated to reflect this change on 30 Apr 2020 under W9124J-16-F-0040 P00008 modification.
b. Alternatives.
i. Use of in-house support: There is currently no in-house support available for this type of work. In addition, in-house support would and Conditions for the solar panels. Only the Vendor is allowed to remove and reinstall the solar panels. Therefore this alternative is not an option.
ii. Conducting a competitive acquisition: Per the contract Terms and Conditions, only the KTR is allowed to work on their product that is still under contract. Therefore a competitive award is not an option.
c. Impact if justification is not approved: If this action is not approved, delays in the scheduled roof repairs will impact the use of the building. The roof repairs cannot commence until the solar panels are removed.
7. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.101.
a. Effective competition: See Market Research paragraph below.
b. Subcontracting competition: Subcontracting Plan is not required, as this requirement does not meet the threshold of $ K.
8. Actions to Increase Competition: No actions to increase competition can be taken at this time. This is a one-time requirement for items under warranty.
9. Market Research:
a. In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 212.102-70(a) (DFARS CD 2026-O0017), which refers to DFARS 206.104-71(a)(2) and
12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.
Date: See Digital Signature
Energy Manager Engineer
13. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
Date: See Digital Signature
Chief, Engineering Division
14. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination will be made using the provided IGCE.
Contracting Officer
15. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.
Contracting Officer
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