JA_Redacted.pdf

Sole Source Justification Checklist Template_MAR_12_2013

SOLE SOURCE JUSTIFICATION

1. Contracting Activity: Department of Veterans Affairs (VA) Office of Acquisition Operations Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

2. This requirement will be accomplished via:

[ X ] New Purchase Order

Purchase Order will be:

[ X ] Firm Fixed Price

Type of Funds (e.g. Supply Fund, Franchise Fund, IT, etc.):

[X ] 0167 (IT)

3. Description of Supplies or Services.

VA Hines Information Technology Center (HITC) requires two NVR6 Premium Form D servers pre-configured with the Windows Server 2022 Standard operating system to meet modern security and compatibility requirements. Each network video recording (NVR) server shall have the below specifications:

Specification Avigilon NVR6-PRM-FORM-D-120TB-

S22-NA

Model Classification Premium Form D 120TB Storage Capacity 96 TB Useable (120 TB Raw) Operating System Windows Server 2022 LTSC

Software Integration Pre-configured with Avigilon Unity Video and ACC 7

Network Throughput 1500 Mbps total recording throughput Camera Channel Support Supports up to 200 channels

Network Interface Four 10-GbE and six 1-GbE Port Chassis Form Factor 2U Rackmount

Warranty Support 5-year 4-hour mission critical “Form D” warranty

Hardware Capabilities Supports Appearance Search and facial recognition

Redundancy RAID6 Release/Update Status Active product as of early 2026

HITC Avigilon NVR Server Replacement

4. Authority Cited.

RFO 12.102(a), For acquisitions valued at or below the simplified acquisition threshold (SAT), document the decision that only one source is available and the basis for that decision.

5. Reason for Authority Cited.

The proposed source is Cynergy Professional Systems (Cynergy), 23187 La Cadena Drive, Laguna Hills, CA 92653. Cynergy Professional Systems is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that is fully authorized and certified to provide Motorola Solutions’ public safety communications equipment, software, and integration services. Motorola Solutions is the parent company of Avigilon; and as such, VA confirmed that Cynergy is capable of delivering the required Avigilon NVR6-PRM-FORM-D- 120TB-S22-NA high-capacity video recording servers.

Avigilon/Motorola maintains sole proprietary rights for the configuration of the Avigilon Unity Video software on these servers. This proprietary requirement ensures that the software is integrated according to strict manufacturer specifications, which is vital for maintaining the system's integrity and security posture. The servers are optimized and pre-configured at the factory to streamline deployment and ensure all specialized video management features are fully operational upon installation. As a result, acquiring these units from Avigilon/Motorola or one of their authorized resellers is required to ensure the NVR servers are compatible with the existing Avigilon systems located at HITC.

Replacing the end-of-life hardware ensures VA maintains a robust security infrastructure capable of supporting high-resolution cameras up to 61 MP. Failure to adhere to the 5-year lifecycle policy could lead to system instabilities, increased maintenance costs, and potential security vulnerabilities. The NVR6 platform provides the necessary scalability and compute density required for centralized security management across VA facilities. This investment directly supports the department's mission to modernize its Information Technology (IT) programs and protect personnel and assets.

Cynergy, as an authorized SDVOSB reseller and integrator of Motorola/Avigilon technology, is uniquely qualified to deliver, configure, and support this equipment while ensuring compliance with federal procurement preferences for SDVOSBs.

Their authorization ensures access to OEM-protected software, system keys, interface protocols, firmware, and security updates that are not accessible through non-authorized vendors. This protects system integrity, ensures proper lifecycle support, and maintains warranty and cybersecurity compliance. For these reasons, the combination of Avigilon’s proprietary platform and its authorized, SDVOSB-certified role, Cynergy Professional Systems is uniquely capable of meeting the agency’s operational, technical, and mission-critical requirements without degradation of service or unacceptable risk to public safety operations and is in the best interest of the Government.

6. Efforts to Obtain Competition.

There is only one responsible source for this item. Efforts made to locate additional sources are described under the “Market Research” paragraph of this document. There is no competition anticipated for this acquisition.

7. Actions to Increase Competition.

The Government will continue to conduct market research to ascertain if there are changes in the marketplace that would enable future actions to be completed.

8. Market Research.

In August 2026, the Contract Specialist contacted multiple SDVOSB vendors listed on NASA SEWP V as approved resellers of Motorola products, as Motorola is the parent company of Avigilon. Of the five SDVOSB vendors contacted by the Contract Specialist, Cynergy was the only respondent that confirmed its capability to provide the required NVR servers through their NASA SEWP catalogue.

9. Interested Sources.

No other source has expressed written interest in supplying this item.

Technical/Requirements Certification I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Fair and Reasonable Cost Determination I hereby determine that the anticipated price to the Government for this contract action will be fair and reasonable based on vendor quotes for and historical pricing for the same Avigilon/Motorola Servers. Additionally, price discounts will be sought.

Contracting Officer Approval

I certify that this justification is accurate and complete to the best of my knowledge and belief.