JA Redacted.pdf

For All Actions At or Below the Simplified Acquisition Threshold

Control No: JA-25-Hua-0466

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Agency/ Contracting Office:

Requiring Agency: US Army Intelligence Center of Excellence (USAICoE) Directorate of Resource Management (DRM), Fort Huachuca, AZ 85613

Contracting Activity: ACC-APG Huachuca

2. Description of Action: This requirement is for the installation of expansion equipment and testing of the Integrated Commercial Intrusion Detection System-IV (ICIDS-VI) at Building 62702 (Tallmadge Hall) on Fort Huachuca, Arizona, 85615. This is a new requirement, which will be procured by a Firm Fixed-Price Purchase Order using Fiscal Year 25 (FY25) Operations & Maintenance, Army (OMA) funding. The Justification & Approval is to award to the Brand Name of DAQ Electronics using FAR Subpart 13.106-1(b)(1) authority.

3. Description of Services or Supplies: Requesting installation of expansion and testing of Intrusion Detection system (IDS) at Building 62702 (Tallmadge Hall) on Fort Huachuca, Arizona, 85613.

Period of Performance: Project not to exceed180 days from award.

Total Value: $38,241.50

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

5. Reasons for Authority Cited: The Integrated Commercial Intrusion Detection System (ICIDS) is a highly secure, standardized Intrusion Detection System (IDS) that uses commercial technology to detect and assess unauthorized intrusion of protected areas, including worldwide Army facilities such as conventional, intelligence, biological, and chemical sites of all sizes. It does so by coordinating near real-time assessment and rapid flexible response to existing, imminent, or emerging threats. The ICIDS architecture accommodates remote monitoring of intrusion, chemical, biological, and radiological agents.

For the StarWatch line of security software and equipment, DAQ Electronic has partnered with a select group of Value-Added Resellers (VARs) for sales, installation, configuration, and maintenance related services. Currently there are 13 VARs and DAQ Electronics will warrant equipment installed and other work on the system when the work is done by any of their Authorized VARs (Value-Added Reseller) using certified technicians.

DAQ Electronic VARs shall provide technically qualified personnel to maintain a database to track all ICIDS activity. Contractor personnel shall possess knowledge and experience in the following areas:

Knowledge of ICIDS equipment capabilities and compatibility, system configurations

Knowledge of the StarWatch operating system, as well as vendor specific software applications, in-depth understanding of RPI Editor, Site Planner, and Callistoview

FIPS 140-2 P25 Advanced Encryption Standard (AES), broad knowledge of theory of operation of transmitters, receivers, transceivers, antennas, as applicable for point-to-point communications. (See required training at Section 1.8) This reference to Section 1.8 was incorrect; the correct required training is listed under Section 1.13. This is provide below.

Maintenance and Repair Technician: Contractor personnel performing maintenance and repair services on the ICIDS-IV (or newer version) system must possess ICIDS Hardware and Callistoview certification by DAQ and shall have a minimum of two years’ experience in maintenance and repair on systems approximately equal in size, type and complexity to the Fort Huachuca IDS (200 zones. Technicians shall be required to obtain and maintain a Secret security clearance and have an annual criminal records check conducted by the Government. This position is not considered weather/emergency essential. However, maintenance technicians will respond regardless of weather/emergency condition if called in for repair/troubleshooting of ICIDS issues. Contractor shall submit certifications to the COR prior to working on this contract for verification.

The Contractor shall provide trained personnel who have technical proficiency in the systems and equipment listed in Technical Exhibit 1. Employee required training includes the following:

-ICIDS-IV Operator Training Course -ICIDS-IV Maintainer Training Course -ICIDS-IV Administrator Training Course -ICIDS-IV SCIF Administrator Training Course

All of these trainings and certifications can only be held by employees of the 13 DAQ certified value-added resellers (VARs).

Any of the 13 DAQ certified value-added resellers (VARs) can support when it comes to ICIDS. The only risk to the ICIDS equipment and warranty of the server that would cause the warranty to be voided is if the ICIDS equipment is installed by a non-DAQ certified value-added resellers (VARs).

6. Publicizing Contract Actions: The solicitation along with this brand name justification and approval will be posted to the Government Point of entry at www.SAM.gov.

7. Market Research:

Market research was conducted through internet searches and multiple VARs were contacted by phone and e-mail, including Evergreen Fire and Security, and Pyrocom Systems, and FireLake Construction to learn the business relationship between the original equipment manufacturer and original installation contract, and the authorized resellers.

ACC met on 12 June 2025 with the RA on TEAMs to discuss the requirements and coordinate the testing, inspection, and acceptance process for this purchase.

Price competition is expected through solicitation of the DAQ Electronics VARs.

At least five of the VARs are small businesses capable of providing these services.

This brand name, sole source requirement for an expansion to the DAQ Electronics’ ICIDS will be set aside for small business and competed among the small business authorized resellers to obtain price competition at the reseller level.

8. Other Facts: The Integrated Commercial Intrusion Detection System (ICIDS) was installed by FireLake Construction. The ICIDS system maintenance is currently being operated under contract W9124A23C0003. The operation and maintenance contract Contracting Officer Representative is . The point of contract responsible for testing the system monthly to ensure all sensors are functioning properly and schedules the semi-annual system maintenance checks for all the systems is is the security point of contact. The expansion equipment will be integrated into the current O&M contract to be operated and maintained as part of the Integrated Commercial Intrusion Detection System (ICIDS).