JA_Redacted.pdf
PDF 859 KB Posted
- Solicitation number
- 36C26025Q0172
About this file
This is a Brand Name Justification document for the Department of Veterans Affairs seeking 63 CyberFEDs web subscriptions through a base plus four option year contract. The requirement is set aside for small businesses using FAR 13.5 simplified acquisition procedures, with an effective date of 11/15/24.
The procurement is a follow-on to contract 36C26021N0443 for CyberFEDs, which is a web-based application providing HR and Labor Relations teams with federal civil service law database access, including Merit System Protection Board decisions, Federal Labor Relations Authority decisions, arbitration awards, and employee/labor relations guidance. The subscription includes multiple libraries (EEO, Labor Relations, Employee Relations, Pay and Benefits), training resources, and 24/7 access. A Sources Sought Notice (36C26025Q0119) was posted 12/10/2027 and closed 12/17/2024 with two small business responses. The requirement will be competed as a small business set-aside among authorized CyberFEDs resellers. The period of performance runs from 5/1/2025 through 4/30/2026 for the base year, with four one-year options through 4/30/2030.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C26025Q0172_2.docx | DOCX document | |
| 36C26025Q0172 0001.pdf | ||
| 36C26025Q0172_1.docx | DOCX document | |
| Solicitation 36C26025Q0172.pdf |
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Text version
VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Brand Name Justification >SAT-$7.5M under FAR13.5
Effective Date: 11/15/24 Page 1 of 4
REVISION: 01
Acquisition ID#: 36C260-25-AP-1058
DEPARTMENT OF VETERANS AFFAIRS
SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL
ITEMS IN ACCORDANCE WITH FAR 13.5
Acquisition Plan Action ID: 36C260-25-AP-1058
1. Contracting Activity: Department of Veterans Affairs, Veterans Healthcare Administration, Regional Procurement Office West, Network Contracting Office 20, 1601 East Fourth Plain Boulevard, Vancouver, WA 98661 on behalf of Veterans Integrated Service Network (VISN) 20 (10N20).
2237: 496-25-3-442-0002.
2. Nature and/or Description of the Action Being Processed: This procurement is a follow-on requirement to 36C26021N0443 for 63 CyberFeds web subscriptions. CyberFeds is a web-based application that provides the Human Resource and Labor Relations team with decision-making by providing practical guidance to handle everyday federal work challenges and analysis of compliance obligations. This includes Merit System Protection Board decisions and analysis, Federal Labor Relations Authority decisions and analysis, arbitration awards, leave guidance, labor relations guidance, and disciplinary and adverse action guidance. Specialists use the information to guide employee action decisions using previous case information. This requirement is for a base plus four option year Brand Name requirement set-aside for small businesses using FAR 13.5 procedures.
3. Description of Supplies/Services : CyberFEDs web subscription will provide Human Resources (HR) employee relations and labor relations managers and staff an instant searchable federal civil service law database. The information is used for risk mitigation to minimize potential damages. Arbitration information is also used for arbitration panel selection.
CyberFEDS is a comprehensive online site providing critical information for federal Human Resources personnel. The needs of VISN 20 HR include the following:
Department/Agency Personnel Documents Classification/Qualification Library (includes FPMs) EEO Library (EEOC) Labor Relations Library (FLRA and arbitration awards) Employee Relations Library (MSPB) Pay and Benefits Library (Comptroller General)
Forms Library News Archive Online Conferences
Quick Start Guide Checklists Plus+ A Guide to Federal Labor Relations Authority Law and Practice by Peter Broida (web-accessibility exclusive to LRP Publications)
VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Brand Name Justification >SAT-$7.5M under FAR13.5
Effective Date: 11/15/24 Page 3 of 4
REVISION: 01
Acquisition ID#: 36C260-25-AP-1058
7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost to the Government for this requirement will be fair and reasonable. The Independent Government Cost Estimate (IGCE) and vendor quote provided for market research purposes was found to be consistent with past prices paid and current price lists.
The Contracting Officer will review offers received as a result of the solicitation and make a final price reasonableness determination in accordance with FAR 13.106-3.
8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons
Market Research Was Not Conducted: Market research indicated that there is one small business, Sources Sought Notice 36C26025Q0119 produces two responses from small businesses
In addition, there were three (3) small businesses identified on a dynamic small business search using the SBA database there is a reasonable expectation of receiving two or more offers from small businesses. Therefore, the Contracting Officer has determined that it is in the best interest of the Government to maximize competition by setting aside this contract action for small businesses. Vendors will be required to be an OEM, authorized dealer, authorized distributor, or authorized reseller of CyberFeds subscriptions verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Requirement will be set-aside for small businesses as a Brand Name requirement for CyberFeds. CyberFeds is used Governmentwide and is the only VA OIT approved tool to research Human Resource related issues therefore the Contracting Officer has determined that no other services will satisfy agency requirements.
10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:
11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to
Competition before Making subsequent acquisitions for the supplies or services required: None.
File details come from the government source that posted it. Updated .