JA Redact Post.pdf

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

SINGLE SOURCE DETERMINATION FOR ACQUISITIONS NOT EXCEEDING THE SIMPLIFIED ACQUISITION

THRESHOLD AS DEFINED IN FAR 2.101

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER (within its warrant authority) DETERMINES THAT ONLY ONE SOURCE IS AVAILABLE IAW FAR 13.106-1(b). THIS DETERMINATION SHALL BE SUPPORTED WITH FULL JUSTIFICATION FOR SINGLE SOURCE FROM THE CUSTOMER. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

QUOTE/SOLICITATION NUMBER: N4008522R2551

ESTIMATED AMOUNT (Nol exceeding $250,000): n/a

DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Facility Investment Services (Generator service contract) for NOPF( Naval Ocean Processing Facility), Dam Neck Annex

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES

CAN BE USED:

Naval Ocean Processing Facility, Dam Neck has two Emergency Diesel Generators. They were manufactured by Caterpillar and installed by Carter Machinery Company in 2017. The required annual generator maintenance must be conducted by an authorized Caterpillar generator service supplier IAW the Caterpillar maintenance manual. The maintenance also requires special testing, analyzing equipment and tools which is proprietary to Caterpillar dealers and authorized generator service providers.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:

In FY16 a contract was awarded to Bay Diesel, an authorized marine service supplier. Due to the fact they were not authorized by Caterpillar to do work on power generation systems they could not update our Electronic Control Modules (ECM) which subsequently failed requiring the Government to contract with Carter Machinery to come and replace the unit.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR IS NOT AVAILABLE: After conducting market research, it has been determined the Carter Machinery Company is the only authorized Caterpillar service supplier in the State of Virginia. They have the specialized technicians and equipment to perform this required maintenance package. In addition, all Carter Machinery Technicians have the necessary security clearances meeting NOPF’s requirement.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED: A sources sought notice will be posted to locate any other companies that hold the necessary licensing required in order to perform rep Generators.

I certify that the statements above are complete and correct lo the best of my knowledge.

SIGNATURE, TITLE OF CUSTOMER AND ACTIVITY

Digitally signed by

HOWARD.MATTHEW.MARCUS.1095825881

CUS.1095825881 Date: 2021.11.18 06:56:19 -05'00'

CODE

SPENCER.JOANN.MARIE.1234887137

2021.11.18 11:43:57 -05'00' PRA22

REVIEWED BY PURCHASING AGENT/CONTRACT SPECIALIST

Digitally signed by

FERDON.ABIGAIL.CHRISTINE.113

6227463

APPROVED- BY WARRANTED CONTRACTING OFFICER

PRA22

HOWARD.MATTHEW.MAR

airs and maintenance on the NOPF

TELEPHONE NUMBER

DATE

TELEPHONE NUMBER DATE

(757)433-2626

TELEPHONE NUMBER DATE

(757)433-2668 11/18/2021

SIMPLIFIED ACQUISITION PROCEDURES (SAP)