JA Quantico Chiller Maintenance.pdf

FEDERAL BUREAU OF INVESTIGATION

LABORATORY DIVISION

Justification and Approval (J&A) for Other than

Full and Open Competition

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION IN ACCORDANCE WITH 41 U.S.C. 3304 (A) (X)

Requisition Number: SHOP-PR-26-001454

Date: 03/27/2026

Estimated Contract Dollar Value: The chiller service is estimated to cost $30,855.60 and is required to be continuously performed until 4/11/2027.

1. Identification of the agency and contracting activity.

The U.S. Department of Justice, Federal Bureau of Investigation (FBI), ITSU, has prepared this justification for other than full and open competition for Liebert Chillers on behalf of the ITSU, Laboratory Division.

2. The nature and/or description of the action being approved, i.e., sole source, limited competition, establishment of a new source, etc.

The Federal Bureau of Investigation’s description of the contract action proposed for approval is detailed below.

The LABORATORY DIVISION Division(s) of the The Federal Bureau of Investigation require(s) the following products/services: General Repair/Maintenance

In support of This requisition seeks approval to purchase continued service for the Liebert chillers for the servers at the FBI Laboratory. These chillers are relied upon for the continued operation of the laboratory servers which are needed for mission critical operational case work. The chillers are currently covered under a maintenance agreement. The Laboratory relies on quick responses and repairs if needed. Additionally, the chillers need semi-annual maintenance that must be performed by a vendor that certified and approved by Vertiv, the maker of Leibert systems. ELAB requires the existing service contract to be renewed to ensure the chillers continue to operate properly.

3. A description of the supplies or services required to meet the agency’s needs.

The FBI Laboratory in Quantico, Virginia has an unclassified server room with eight VertivTM Liebert® in row chillers (6 CRV30 units and 2 CRV40 units) that require a preventative maintenance and emergency support contract. The Liebert chillers are precision cooling units that use a chilled water configuration and are installed within a row of high-density computing racks to maintain the temperature of the room. If the chillers fail, the Laboratory Division’s (LD) unclassified server room reaches temperatures of 100+ degrees in under an hour, which could result in permanent damage to IT equipment in this room. The LD chillers were installed in 2013.

The Liebert® CRV Row Based Cooling System Guide (pages 102-103 and 119-122) indicates that the chillers should have maintenance performed semi-annually by trained and authorized service personnel, extended service contracts, and factory-certified replacement parts. Given that the service manual recommends semi-annual maintenance, ITSU requires that existing service contract be renewed to ensure the chillers continue to operate properly.

4. The statutory authority permitting other than full and open competition.

The Federal Bureau of Investigation’s selected statutory authority which permits restricted (other than full and open) competition for this requirement is listed below. 41 U.S.C. 152(3)/ 40 U.S.C. 501, FAR 8.405-6(a)(b) — Item Peculiar to One Manufacturer (Brand Name Specification).

5. Demonstrate the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority.

The Federal Bureau of Investigation’s qualifications of the selected statutory authority which permits restricted (other than full and open) competition for this requirement is stated below. 41 U.S.C. 152(3)/ 40 U.S.C. 501, FAR 8.405-6(a)(b) — Item Peculiar to One Manufacturer (Brand Name Specification) Unique qualification(s) details:

Proprietary product requires authorized and certified technicians to perform PM services.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.1 and, if not, which exception under 5.101 applies.

The Federal Bureau of Investigation’s description of additional facts which support the use of restricted (other than full and open) competition is provided below. Vertiv is the only vendor who can complete the required service. Due to the proprietary and dangerous nature of the required service, work must be performed by a Vertiv factory trained and authorized technician. Vertiv owns Liebert corporation (chiller brand). AllCom Global is the authorized service provider for the National Capital Region. See attached vendor letter.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

O&M Support Services for the Lab Liebert Chillers: 8 each @ $4,457.68 (per unit) totaling $30,885.60.

8. A description of the market research conducted and the results.

The Federal Bureau of Investigation’s description of the market research technique(s)it employed to determine the necessity of restricted (other than full and open) competition is provided below. Contacting knowledgeable individuals in Government and industry regarding market capabilities to meet requirements. LD technical staff Reviewing the results of recent market research undertaken to meet similar or identical requirements.

9. Any other facts supporting the use of other than full and open competition.

N/A

10. A listing of any sources that expressed a written interest in the acquisition.

The Federal Bureau of Investigation’s selected statutory authority which permits restricted (other than full and open) competition for this requirement is listed below. 41 U.S.C. 152(3)/ 40 U.S.C. 501, FAR 8.405- 6(a)(b) — Item Peculiar to One Manufacturer (Brand Name Specification)

11. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.

The Federal Bureau of Investigation’s planned and/or executed actions to remove or overcome competitive barriers for subsequent acquisitions are described below. A competitive procurement is not planned in the future. The Government will continue to research the market to obtain as many available sources as required in accordance with the FAR to ensure that there are no other vendors out there that can satisfy this requirement.

In addition, the customer will do due diligence in ensuring that barriers to competition are avoided to ensure we obtain the best value for the government.