JA PLC Upgrade_Redacted.pdf

This is a Sole Source Justification and Approval document under FAR 12.102(b) issued by the Department of the Navy, Norfolk Naval Shipyard (NNSY), for a firm-fixed-price, sole-source contract award to Systems East LLC.

The requirement is for procurement, integration, and installation of an upgraded Programmable Logic Controller (PLC) system to be integrated into the existing Radioactive Liquid Waste (RLW) processing system at NNSY and Naval Station Norfolk (NSN). The upgraded PLC must be operationally, physically, and architecturally similar to the current system installed at NNSY to ensure seamless integration and lifecycle support. The Period of Performance is 24 months, encompassing Pre-Planning, Planning, Execution, and Testing milestones. The anticipated award date is October 30, 2026, with a total estimated contract value of $1,644,637.50. Funding will be provided through Operations & Maintenance (O&CMN) appropriations with FY 27 funds to be made available prior to award. The sole-source justification is based on proprietary data constraints—the existing PLC system was originally procured and installed under a larger MILCON contract and is fully integrated into the RLW System with proprietary design data legally prohibited from release to third-party vendors. Systems East LLC is identified as the only responsible source capable of providing an upgraded PLC meeting the requirement for system similarity and seamless RLW System integration. Market research was conducted through a Request for Information (RFI) posted on SAM.gov on December 16, 2025, and Sources Sought notices on March 3 and March 30, 2026, demonstrating efforts to solicit offers from multiple vendors; however, the proprietary nature of the technical data and strict standardization requirements ultimately precluded other vendors from successfully meeting the Government's requirements.