JA - LMA STS Motors.pdf

CUI//SP-PROCURE//FEDCON

Control Number: 26-0022

JUNE 2025

JUSTIFICATION REVIEW DOCUMENT

FAR Part 13 Justification and Approval

Simplified Procedures for Certain Commercial Items

Program/Equipment: Baldor Reliance Submersible motors for Submersible Traveling Screens (STS) Fish Screen at Lower Monumental Lock and Dam, Walla Walla District, US Army Corps of Engineers.

Authority: Title 41 United States Code (U.S.C.) §1901(e)(2) as implemented in Federal Acquisition Regulation (FAR) 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount: $54,054

Prepared by: Michael Votaw Phone: 509-282-7270

Contract Performance Specialist Date: 12/29/2025 E-mail: Michael.e.votaw@usace.army.mil

Contracting Officer: Kristin Hyde Phone: 509-939-8152

Contracting Officer Date:

E-mail: Tracy.Gluck@usace.army.mil

Technical: Jason Hasenoehrl Phone: 509-282-7243

Electrical Crew Supervisor Date: 12/29/2025 E-mail: justin.w.maly@usace.army.mil

Requirements: Michael Votaw Phone: 509-282-7266

Contract Performance Specialist Date: 12/29/2025 E-mail: michael.e.votaw@usace.army.mil

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager/Program Executive Officer:

Don E. Redman Phone: 509-282-7257 Operations Program Manager E-mail: don.e.redman@usace.army.mil

JUNE 2025

Legal Counsel:

Michaela Murdock Phone: 509-527-7707 Deputy District Counsel E-mail: Michaela.M.Murdock@usace.army.mil

JUNE 2025

FAR Part 13 Justification and Approval Simplified Procedures for Certain Commercial Items

1. Requiring Activity: U.S. Army Corps of Engineers (USACE), Walla Walla District (NWW), Lower Monumental Lock and Dam, 5520 Devils Canyon Road, Kahlotus, WA 99335.

2. Contracting Activity: U.S. Army Corps of Engineers (USACE), Walla Walla District (CENWW-CT), 201 North 3rd Avenue, Walla Walla, WA 99362.

3. Description of Action: Request approval to award a new $54,000 Firm-Fixed-Price (FFP) supply contract for Baldor Reliance submersible motors for Submersible Traveling Screens (STS) Fish Screen maintenance at Lower Monumental Lock & Dam.

All items must be delivered within 18 weeks of contract award. This contract will be fully funded by Operations and Maintenance (O&M) funding.

4. Description of Supplies/Services: Lower Monumental’ s (LMA) six STS Fish Screens require Baldor Reliance brand Submersible Motors (part# SUM70506) to maintain component availability with an on-hand warehouse stock in the event of failures.

Item Quantity Delivery Date Estimated Unit Price

Estimated Value

5 HP Submersible Motors 6 18 weeks $9,000.00 $54,000.00

Estimated Overall Total Price:

$54,000.00

5. Authority Cited: 10 United States Code (U.S.C.) 3204(a)(1), as implemented by RFO 6.103-1(d), Application for Brand Name Descriptions.

6. Reason for Authority Cited:

a. Background: The six STS Fish screens divert fish from turbine intakes and into juvenile passage systems to reduce descaling and mortality rates on fish. The existing motors that run the fish screens were originally designed with a non-standard housing that mates correctly with the existing speed reducers that are structurally installed on the STS screens. The existing motors are Baldor Reliance brand, part #SUM70506. The motor housing must be of the correct diameter, or it will not fit into the mounting location.

JUNE 2025

b. Alternatives: Only the brand name product is compatible with the STS fish screens and no other product could be made to work without significant cost and modification to the existing system.

c. Impact if not approved: If this justification is disapproved, Lower Monumental

Dam will not have replacement motors to maintain fully functional STS Fish screens.

Use of any other brand of motor would require that the structural frame of the STS be modified to accommodate a motor that is not completely compatible. This structural frame modification would require engineering design, fabrication, and installation on all six STS units. The overall cost for this modification would be approximately $102,631 for all six STS units. Also, since the STS motors are replaced during maintenance about every four years, this expense would be incurred every four years due to the need to modify the frame every time a new type of motor is installed. Using the brand name motors would save approximately $48,577 and would require less time and money for replacement and installation.

7. Efforts to Obtain Competition: The Government has confirmed via market research on 20 February 2026, that there are multiple small business vendors able to meet procurement needs for STS submersible motors. An internet search for the part number shows multiple vendors, as did an SBA Quick Market Search of the NAICS.

The items required in the technical specifications are essential to the Government’s requirements, and other companies’ similar products do not meet, or cannot be modified to meet, the agency’s needs. The Contracting Officer will publish the notices required by FAR 5.201 and any quotes received will be considered.

8. Actions to Increase Competition: The Government will synopsize this contract action on SAM.GOV to improve small business access to acquisition information and enhance competition.

9. Market Research: Market research was conducted on 20 February 2026, in accordance with FAR Part 10 and indicates other companies offer similar submersible motors, but they do not meet, or cannot be modified to meet, the agency’s needs. An internet search demonstrates there are multiple vendors for Baldor Reliance Motors and an SBA Quick Market search shows there is adequate competition among small businesses for Baldor Reliance brand-name motors.

10. Interested Sources:

11. Other Facts:

a. Procurement history. Previously purchased Baldor Reliance brand motors were procured on the below contracts over the last five years. Pricing has increased over the years.

JUNE 2025

Contract Number Contractor Procurement Method

Amount (est.) Period of Performance

W912EF25P0020 K5 Defense LLC Unrestricted competitive

$60,948.00 2025/05/20 – 2025/08/25

W912EF24P0024 FSR Consulting

LLC

$47,160.00 2024/05/23 – 2024/08/28

W912EF23P0018 K5 Defense LLC $34,832.00 2023/04/27 – 2023/08/02

W912EF21F0022 Kipper Tool Co. $25,778.00 2021/04/21 - 2021/07/14

W912EF20F0045 Kiper Tool Co. $25,969.98 2020/06/22 – 2020/09/14

12. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jason Hasenoehrl Electrical Crew Supervisor

13. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Michael Votaw Contract Performance Specialist

14. Fair and Reasonable Cost Determination: I hereby determine that the anticipated price/cost to the Government for this contract action will be fair and reasonable. This determination will be made using price analysis by comparison of proposed prices received in response to the solicitation IAW FAR 15.404-1(b)(2)(i). Per FAR 15.403- 1(b)(3), certified cost or pricing data will not be required as this is a commercial product.

Kristin Hyde Contracting Officer

JUNE 2025

15. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Kristin Hyde Contracting Officer