JA Brand Name - Automatic Logic Final.pdf

Control No: 20-003

Justification Review Document for Other than Full and Open Competition

Program/Equipment: Brand Name Direct Digital HVAC Control System, Automated Logic. Estimated cost is $9,600

Authority: FAR 6.302-1(c) Brand Name Determination

Prepared by:

Typed Name: Phil Chik Telephone: 503-584-3784

Signature:

Date Reviewed:

Contracting Officer:

Typed Name: Ricardo E. Torres Telephone: 703 963-9308

Technical Representative:

Typed Name: Patrick G. Walsh Telephone: 541-885-6442

Requirements Representative:

Typed Name: Capt. Oscar Alonso Telephone: 541-885-6568

Control No. 20-003

Justification and Approval for Other Than Full and Open Competition

1. Contracting Activity:

USPFO for Oregon

1776 Militia Way

Salem, OR 97309

2. Description of Action: A new firm fixed price construction contract for project which includes

“Brand Name Only” component for the Direct Digital HVAC Control System, Automated Logic.

The funding source will be MILCON.

3. Description of Supplies/Services: ANG Project # # KJAQ159096, Construct Indoor Range at

Klamath Falls Airport – Kingsley Field, OR included one Brand Name for Direct Digital HVAC

Control System, Automated Logic and associated installation by a certified installer, commissioning and training requirements for the implementation of a complete System. MILCON funds will be utilized for this requirement.

4. Authority Cited: 10 United States Code 2304(c) (1), as implemented in Federal Acquisition

Regulation 6.302-1 Only one responsible source and no other responsible source and no other supplies or services will satisfy agency requirements - it is likely that award to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition.

5. Reason for Authority Cited: Only one responsible source, Automated Logic and no other source of supply will satisfy agency requirement for the Direct Digital Control System. The 173rd Civil

Engineering Squadron currently uses the Automated Logic System at Kingsley ANGB. The Multi use facility will need to fully integrate with the existing DDC System. Acquiring a different system as a whole would incur the additional cost of training as well as doubling maintenance and equipment costs due to maintaining two different systems. DDC systems are proprietary information which are not compatible. Kingsley Field currently send 3 personnel to annual Automated Logic training at a cost of approximately $7,500 annually. Procuring a different panel would add an additional annual training requirement that Kingsley Field’s travel authorizations may not be able to guarantee.

6. Efforts to Obtain Competition: The solicitation for the construction contract is being issued as a total small business set aside sole source 8(a). The brand name components represent a small portion (0.012%) of the overall construction project that is being competed.

7. Actions to Increase Competition: None

8. Market Research: The following market research techniques (FAR Part 10) were conducted within the previous 6 months:

a. Contacted knowledgeable individuals in the Government, including the ORANG Base Civil

Engineer and Deputy Base Civil Engineer, Fire Prevention Officer, Base Electricians and the

ANG Civil Engineer Technical Support Center regarding the market capabilities to meet the requirements.

b. Querying the Government wide database of contracts and other procurement instruments intended for use by multiple agencies that provide information relevant to agency acquisitions.

Search of www.fbo.gov indicated within the last 12 months that the Departments of the Army and Air Force has posted similar justifications for brand name requirements for their applicable construction contracts.

c. In addition, the pre-solicitation notice specifying the intent to purchase this brand name equipment will be posted to beta.SAM. This notice will invite persons who may have interest or capability to provide compatible equipment to respond accordingly. Any responses will be evaluation accordantly.

9. Interested Sources: There are no known alternative systems that are fully compatible with the aforementioned systems based upon lessons learned and expert judgement by the subject matter experts and experience of the Oregon Air National Guard, National Guard Bureau, and Air Force.

10. Other Facts: N/A

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Patrick G. Walsh

Telephone:

Title:

Deputy Base Civil Engineer

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Capt. Oscar Alonso

Telephone:

Base Civil Engineer

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost to the

Government for this contract action will be fair and reasonable. The estimated cost of $9,600 is determined based on the A-E’s cost estimate for this procurement action. The A-E received the cost directly from Automated Logic. The estimated cost comparable with standard practice RS Means cost estimating software estimates quoting similar Direct Digital Control Systems from $8,400 –

$13,400.00

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Approval

Based on the foregoing justification, I hereby approve the procurement of Automated Logic HVAC

Control System on an other than full and open competition basis pursuant to the authority of 10

U.S.C.2304(c)(1), FAR 6.302-1(c), subject to availability of funds, and provided that the services herein described have otherwise been authorized for acquisition.

Name: Ricardo E. Torres

Contracting Officer