FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

JUSTIFICATION AND APPROVAL (J&A) FOR OTHER THAN

FULL AND OPEN COMPETITION

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION IN ACCORDANCE WITH 41 U.S.C. 3304 (A) (X)

1. Identification of the agency and contracting activity.

The U.S. Department of Justice, Federal Bureau of Investigation, Facilities Acquisition Unit has prepared this limited source justification for the J Edgar Hoover FBI Building (JEH), for the purpose of providing support services for the Building Automation System located at the JEH facility on behalf of the Facilities Operations Unit, Facilities and Finance Division.

2. The nature and/or description of the action being approved, i.e., sole source, limited competition, establishment of a new source, etc.

Firm Fixed Price contract issued to Albireo Energy. This requisition is for a 5-year proprietary comprehensive maintenance contract that provides parts, labor, 24/7 technical support and training for the JEH FBI Building Alerton Building Automation System. This is a sole source acquisition due to the proprietary nature of (the manufacturer) Alerton Building Automation Systems. Specialized software, diagnostic tools, technical support, and training are available only from the original equipment manufacturer of the system Alerton. No other vendors have the capabilities to meet the technical requirement of this acquisition. Albireo is the sole authorized Alerton service provider in the Washington DC area.

3. A description of the supplies or services required to meet the agency’s needs.

This requirement is to provide all parts, labor, technical support, and training necessary to support the FBI JEH Building Automation System. This system has been specifically designed for use at the FBI JEH facility and supported solely by Albireo Energy with their proprietary hardware and software. It requires 24/7 regulation and support. Support for this system is necessary to avoid critical component failure causing serious Life/Safety issues and business interruptions detrimental to the FBI Mission. Albireo Energy will provide Building Automation Systems support which includes 24/7 account management services, technical support services (including emergency onsite response) software maintenance, data protection, preventive maintenance, repair, and hardware replacement services. The Building Automation System also requires periodic network maintenance and system performance updates and upgrades which can only be provided by Albireo Energy as they are the sole provider of the proprietary software and programming by Alerton. Albireo Energy will also provide all training and Operator coaching necessary for systems to remain up to date with new upgrades.

This contract will be a base year plus 4 option years. From 8/1/2026 thru 7/31/2031.

4. The statutory authority permitting other than full and open competition

The statutory authority permitting other than full and open competition is 41 U.S.C.253(c)(l)(or 10 USC 2304(c) (1)) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-l entitled; "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

5. Demonstrate the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority.

The FBI JEH facility Building Automation System is controlled by unique advanced software and hardware that is created and owned by Albireo Energy. The FBI JEH facility has made a significant investment in these complex technical systems which are critical to the functionality and productivity of the overall FBI Mission. Albireo Energy is the single source provider of these services and supplies to support the comfort, life safety, security, energy efficiency and operation of the FBI JEH facility. The factory trained and authorized technicians have the proprietary knowledge to complete all phases of critical system requirements. Albireo Energy is the only source capable of responding due to the unique and specialized nature of the work.

They have possession of proprietary software in which they retain intellectual property rights owned exclusively by Albireo Energy. A security section requirement of the service provider is to possess Top Secret Clearance for the purpose of accessing FBI information technology systems. This will require the provider to possess TS Clearance and DD-254 documentation.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.1 and, if not, which exception under 5.101 applies.

Albireo Energy is the sole source provider. An in-depth market analysis was conducted on 13 May 2026 between interested BAS systems parties. Of the companies contacted that support Alerton systems none could cross assigned territory lines to conduct business.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

This requirement is two parts, labor, 24/7 technical support and training for the FBI JEH Building Automation System for a period of performance of one (1) base year of twelve (12) months beginning 1 August 2026 with the option of an additional four (4) one (1) year option periods through 31 July 2031. This is a Firm Fixed Price contract therefore the Contracting Officer will use historical data, escalation, and current market research to determine whether the Government receives a fair and reasonable price.

8. A description of the market research conducted and the results.

The support required is designed, manufactured, and maintained by Albireo Energy. The FBI JEH Building Automation System is controlled by unique advanced software and hardware that is created and owned by Albireo Energy. Although Albireo Energy is no longer on GSA schedule, parts and labor pricing are significantly discounted for the 5 years agreement and comparable to GSA Federal Supply Schedule. In conducting market research, a requirement of respondents was the ability to meet security requirements. A security section requirement of the service provider is to possess Top Secret Clearance for the purpose of accessing FBI information technology systems. This will require the provider to possess TS Clearance and DD-254 documentation.

9. Any other facts supporting the use of other than full and open competition

The specific characteristics of the Building Automation System limit the availability to a sole source because specialized proprietary software, diagnostic tools, technical support, and training that are available only from the original equipment manufacturer of the system. The FBI JEH Building Automation System is controlled by unique advanced software and hardware that was created and owned by Albireo Energy. The FBI JEH has made a significant investment in these complex technical systems which are critical to the functionality and productivity of the overall FBI Mission. Albireo Energy is the single source provider of these services and supplies to support the comfort, life safety, security, energy efficiency and operation of the FBI JEH facility. A security section requirement of the service provider is to possess Top Secret Clearance for the purpose of accessing FBI information technology systems. This will require the provider to possess TS Clearance and DD-254 documentation. Other than Albireo no other provider was capable of meeting this requirement.

10. A listing of any sources that expressed a written interest in the acquisition.

Of the companies contacted that support Alerton systems none could cross assigned territory lines to conduct business. The J&A will be updated if any written responses are received.

11. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.

The FBI will evaluate future procurements to determine whether system conversion and full and open competition is appropriate and in the best interest of the Government. In the event that the BAS control system is ever replaced on a building wide and/or campus wide basis, the Agency will then have the opportunity to compete this requirement on a full and open basis.