JA - 25-MRCO-WEST-138 - Redacted.pdf

Control No: 25-MRCO-WEST-138

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Medical Readiness Contracting Office – West (MRCO-W), Fort Cavazos Health Contracting Branch, Carl R. Darnall Army Medical Center (CRDAMC), Fort Cavazos, TX 76544

2. Description of Action: Cadavers Joint Emergency Medical Training Exercise

(JEMX) CRDAMC

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number:

Blanket Purchase Agreement (BPA) Number #_____ ____ Order/BPA#_____ against FSS Contract #_____ ____ Order #_____ against Multiple Award IDIQ Contract Name or

Order #_____ against a single award IDC Contract #__________ Modification #_____ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: _DHP__

FY: FY2025

Name of Proposed Contractor(s) and Address:

University of Texas Southwestern Medical Center P.O. Box 840775 Dallas, Texas 75284

Brand Name Buy: Yes No

3. Description of Services or Supplies:

The purpose of this FY25 requirement is to procure Twenty (20) Whole Fresh Cadavers with serology testing, cremation, and delivery in support of annual training for 150 Tactical Trainees, and 250 Practical Trainees at III Corps Medical Simulation Training Center (MSTC) for the Joint Emergency Medical Training Exercise on Fort Cavazos, X

CUI

TX. The purpose of the exercise is to train medical personnel in combat casualty care, aeromedical care, and Forward Resuscitation Surgical Team (FRST) care. Over 2,000 Services Members, from 70 units representing over 60 medical specialties, and multi-national medical personnel will participate in JEMX this year. The Cadaver delivery document will be embedded into the Contract. FY25 funds are available.

Delivery Date:

Base year delivery will take place over a course of several days/weeks with all cadavers being delivered by between 12 May 25 - 5 June 25 and picked up no later than 13 June 25.

Base Period Delivery Date: 5 June 25 Est. Contract Value:

Option 1 Delivery Date: 4 June 26 (Tentative)Est. Contract Value:

Total $88,030.00

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. This is a follow-in requirement, in which supplies are required to ensure continued performance in support of the Joint Emergency Medicine Exercise (JEMX). This is a supply requirement to provide cadavers for training programs in multidisciplinary specialties.

b. The cadavers supply requirement is a time sensitive and urgent requirement for part of the JEMX scheduled training at Fort Cavazos from 9-13 June 2025. This training has been paid except for the purchase of the cadavers. Use of fresh whole cadavers are a core requirement for simulation of various real-world JEMX scenarios; realistic medical and casualty training cannot be replicated without the use of cadavers. From a loss in training, the absence or delay in arrival of contracted cadavers would negatively impact training preparation, expectation and outcome.

Previously, the FY24 JEMX cadaver requirement was supported within a separate cadaver contract (W81K00-23-P-0245) which, at that time, had the capacity to be modified to support the needs of the event.

The FY23 JEMX requirement was procured under contract W81K00-23-P-0086.

The requirement was competitively solicited and awarded. The Texas Funeral Commission mandate was not evaluated at the time of award.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202(a)(2).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required Action is a brand name restriction, under $25K, no posting required

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research:

Market research was conducted on 15 April 2025 by Contract Specialist, Perry J.

Cannon. Research included reviewing mandated sources for availability of fresh whole cadavers and assessing ethical compliance standards for vendors who provide cadavers.

Results concluded that there is only one source that meets the Texas Funeral Commission requirements and can deliver the supplies in the urgent time frame required.

In consideration for the CRDAMC’s need for Fresh Whole Cadavers, the Contracting Officer has determined that only one source is reasonably available, and there is not enough justification to support a competitive Small Business Set-aside for this acquisition.

The Small Business Administration’s Dynamic Small Business Search (DSBS) was utilized to identify small businesses capable to satisfy the required supplies. The DSBS was queried using NAICS code 621991 and the keyword “cadaver” with a profile location of Texas. The results revealed that there are zero (0) vendors that could provide the type/similar type of service required by the department.

Texas Southwestern Medical Center, a Large Business (LB) and under NAICS Code 621991, is the only organization that meets the Texas Funeral Commission requirements.

As part of the efforts to obtain competition, a Notice of Intent to Award Sole Source (w/ the redacted LSJ), and a Notice of Award will be posted in Sam.gov.

8. Other Facts: Previous Market Research MRCO-W contract W81K00-25-P-A025 also identified that University of Texas Southwestern Medical Center is the only organization that meets the Texas Funeral Commission requirements.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Na Title: Con Signature

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated price to the Government for this contract action will be fair and reasonable based upon price analysis and historical prices paid.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Na Title: Cont Signature: