J6_FO_Support_PWS - 05082024.docx
DOCX document 130 KB Posted
- Attached to
- DISA J6 – Endpoint and Global Services Program Management & Administration Support Services
- Solicitation number
- 612469486
- Issued by
-
Defense Information Systems Agency
About this file
This document is a Performance Work Statement (PWS) for a federal contract opportunity to provide program management and administration support services for the Defense Information Systems Agency (DISA) J6-Endpoint and Global Services (GSV) Directorate.
The PWS outlines the objectives, scope, and performance requirements for various task areas, including contract and program management, operational support, and strategic engineering and technical support. The contractor will be required to provide subject matter experts with appropriate security clearances and access to work across classified and unclassified domains, including Special Access Programs (SAPs). Key requirements include providing strategic planning, program analysis and portfolio management, financial management, and additional support for the Distributed Continuity Integrated Network - Top Secret Enterprise Services (DCIN-TS ES) program. The contractor must be able to retain qualified personnel, backfill positions promptly, and meet strict performance standards. The work will primarily be conducted at government facilities, including DISA Headquarters and a facility in Warrenton, Virginia.
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PERFORMANCE WORK STATEMENT (PWS)
| Award/Mod Effective |
| Version Date |
RFP
| Contract Number: |
| TBD |
| Task Order Number: |
| TBD |
| Contractor Name |
| TBD |
| Tracking Number: |
| TBD |
| Follow-on to Previous Contract and Task Order Number: |
| HC1046-19-D-9000/0006 - Booz Allen Hamilton |
HC1046-19-D-9000/0007 – Booz Allen Hamilton HC1046-19-D-9000/0008 – Booz Allen Hamilton
1. Contracting Officer’s Representative (COR).
a. Primary COR. See DITCO Additional Text G1 - Points of Contact
b. Alternate COR. See DITCO Additional Text G1 - Points of Contact
c. Property Administrator
| Name: |
| TBD |
| Organization: |
| TBD |
| DODAAC: |
| HC1047 |
| Address: |
| 6910 Cooper Ave., Fort Meade, MD 20755 |
| Phone Number: |
| TBD |
| Fax Number: |
| TBD |
| E-Mail Address: |
| TBD |
2. Task Order Title. DISA J6 – Endpoint and Global Services Program Management & Administration Support Services
3. Background. The DISA J6-Endpoint and Global Services (GSV) primarily provides communication services to external mission partners including other agencies within the DoD and other Federal Government agencies. These services include the installation and operation of communication programs and projects that are at various stages of execution, such as: telecommunications network installations, Secure Web Services (SWS), and other services related to information technology (IT) and telecommunications in support of Communications Security (COMSEC), Nuclear Command, Control, and Communications (NC3), and Continuity of Operations (COOP)/Continuity of Government (COG).
This requirement spans a wide range of activities for the Portfolios, Programs, and Projects within the GSV. This support requires detailed knowledge and expertise to strengthen the Portfolio's posture as it relates to the Department of Defense Information Network (DoDIN) for Defense and National missions. DISA is the lead agency for implementing solutions for the DoDIN.
DISA, via the DoDIN, is responsible for ensuring that the United States Government (USG) possesses and maintains a secure and modern command, control, and communications capability to meet the Defense and National mission standards. To maintain command capability throughout peacetime and all levels of conflict, the United States (US) must develop robust communications pathways and perform ongoing analysis of threats from attacks. The GSV is responsible for the capabilities of the communications systems to respond to and recover from natural disasters and provide continuity of information for National Security and Emergency Preparedness Communications (NS/EP - Executive Order 12333), through Special Access Programs (SAP) such as the Distributed Continuity Integrated Network – Top Secret Enterprise Services (DCIN-TS ES), Mission Essential Emergency Communications Network (MEECN), Compartmented Enterprise Services Office (CESO), and Senior Leader Alternate Path Capability (SLAPC), as well as Transport program requirements, as necessary.
The GSV utilizes the DoD National Security Engineering Center (NSEC), a Federally Funded Research and Development Center (FFRDC), for services in support of its National Leadership Command Capability (NLCC) requirements. These services, the specifics of which are classified, serve to enhance, develop, and implement DISA services and/or DoDIN Infrastructure. Also, in support of NLCC requirements, the GSV provides Program Asset Protection (PAP) and User Activity Monitoring (UAM) services and support for DISA programs, ensuring the protections/security of Agency information systems. The GSV also acts as a Cyber Security Service Provider (CSSP) on multiple domains for DISA, as well as its Mission Partners.
The DoDIN is responsible for delivering assured national command, control, and communications capabilities against many evolving and dynamic sets of natural and directed threats in a highly dynamic political and technical environment. For that reason, DISA requires flexible contract services to obtain a broad range of complex industry skill sets. These skillsets, with appropriate clearance levels, are required day one of contract award to support the C3 classified mission.
4. Objectives: The objective of the GSV Program Management & Administration requirement is to obtain various skill sets and Subject Matter Experts (SME) to support the complex classified and unclassified objective areas within the GSV Directorate, which has several portfolios, programs, and projects at various stages of completion or execution. These portfolios, programs, and projects require skill sets and SMEs in multiple disciplines and at different levels of expertise. The SMEs will be required to work seamlessly across classified and unclassified domains, as well as seamlessly navigate between classified, acknowledged, and unacknowledged SAP, and unclassified information. They will be required to interact with officials at all levels of Government and shall be knowledgeable of and demonstrate the decorum to comply with proper protocol for the specific level of engagement.
The SMEs shall provide support to several Special Access Programs, as well as other classified and unclassified programs in the furtherance of the DISA/GSV mission. The GSV mission is “high visibility” and “no fail,” and services must be provided, without interruption or lag. It is for this reason that personnel with the required skill sets and clearance levels are required from day one of contract award. The contractor shall attract and retain the resources and assets to sustain the services rendered under this task order with minimal personnel turnover, and promptly backfill personnel should it be necessary.
5. Scope. This requirement includes portfolio, program, and project administration and management support. The GSV provides a wide variety of support that is both unclassified and classified. While this order will be issued at the unclassified level, it will require work to be performed at the designated classification levels specified herein. It will also require designated contractor personnel to be read on to SAP programs, as necessary, to perform the tasks herein. Contractor personnel shall have knowledge and experience supporting SAP in a SAP-Facility (SAP-F) environment. GSV requires a variety of personnel with an appropriate amount of knowledge, skills, and abilities (KSAs), years of experience, and qualifications within a variety of technologies, business processes, and mission domains, as well as activities that are flexible and scalable to execute tasks accurately, efficiently, quickly, and in accordance with applicable laws, regulations, policies, and procedures.
Most of the performance described herein is conducted in and requires access to a Sensitive Compartmentalized Information Facility (SCIF) and/or a SAP-F. Information pertaining to the activities in the SCIF/SAP-F is tightly controlled; therefore, the contractor must possess the proper security clearance and read-ons before being granted access to information about GSV’s activities and access to the SCIF/SAP-F.
The contractor shall not perform inherently governmental functions under this order, such as determining federal program priorities for budget requests, determining budget policy, guidance, or strategy, directing, or controlling federal employees, or determining what supplies or services are to be acquired by the Government. Services closely associated with some of these inherently governmental functions may be required under this order, but any exercise of discretion, policy judgments, or final decisions shall be reserved for Government officials only.
The scope of work to be performed is further described in Section 6 and is organized within the following objective areas:
| • | Task Area 1: Contract and Program Management |
| • | Task Area 2: Operational Support |
· Task Area 3: Strategic Engineering and Technical Support
6. Performance Requirements. GSV works within an extremely dynamic environment where task requirements arise and require qualifications to take action through resolution. The contractor shall provide the necessary qualified and flexible personnel to provide mission-critical support as prescribed in this PWS.
6.1 Task 1 – Contract and Program Management Support
In support of the various acknowledged and unacknowledged SAPs and other classified programs, access to Top-Secret, Top-Secret SCI, SCI, SAP, JWICS, YLAN, NATO, CNWDI, GOLD, and SIPRNet is required.
6.1.1 Subtask 1 – Program Management. The Contractor shall provide management oversight to ensure performance and schedule requirements are met or exceeded throughout the performance period. The Contractor shall communicate and coordinate among all Program Management Office support personnel, Government personnel, other contractor personnel, etc. as required in the performance of the tasks detailed throughout the PWS.
The Contractor shall provide a management plan detailing the management strategy used to successfully implement and sustain uninterrupted operations. This plan shall also detail how the Contractor will identify, prevent, and ensure non-recurrence of defective and inadequate services. This plan shall also include a staffing matrix with detailed roles and responsibilities for the proposed staff members to ensure adequate coverage and proper workload distribution for those supporting the J6-GSV Program Management Office.
The Contractor shall develop, implement, and maintain a quality control plan. This plan shall include inspection, validation, evaluation, corrective action, and procedures necessary to effect quality control of all performance and products provided under the order. The plan shall allow inspection and evaluation by the Government and shall be applicable to all subcontractors and members of the contractor's team, as appropriate.
The Contractor shall provide a Monthly Status Report (MSR) that tracks the quality and timeliness of the contract milestones, services, and deliverables. The MSR shall include, but is not limited to accomplishments for the month, plans for the next month, identifiable risks, and recommendations for mediating the risks, Operational Support and Strategic Engineering and Technical Support activities, expenditures, cumulative funding summary, and a listing of all personnel associated with the execution of the performance tasks.
The Contractor shall conduct monthly In-Progress Reviews (IPRs) that include a summary of all specific tasks as requested by the Government. The Contractor will provide a review of progress against cost and schedule performance, programmatic and technical risks, and identify and resolve critical issues and actions as set up by the COR/ACOR. The Contractor shall conduct analysis of the risks involving cost, schedule, and performance parameters associated with the performance of this order.
Deliverable(s):
| PWS Task# |
| Deliverable Title |
| Format |
| Due Date |
| Distribution/Copies |
| Frequency and Remarks |
| 6.1.1 |
| Management Plan w/ Staffing Matrix |
| Contractor Format |
| Within 30 calendar days of award and/or Government or Contractor identified need for plan revision, due to a change that affects the Management Plan w/ Staffing Matrix. |
| Standard 1 Soft Copy |
| Initial and updates as |
required
| 6.1.1 |
| Quality Control Plan |
| Contractor Format |
| Draft 30 calendar days after award and/or Government or Contractor identified need for plan revision, due to change that affects the Quality Control Plan, and final 30 calendar days after |
government review of draft
| Standard 1 Soft Copy |
| Initial and updates as required |
| 6.1.1 |
| Monthly Status Report |
| Contractor Format |
| 12th calendar day of the following |
month Standard 1 Soft Copy and SharePoint
Monthly
| 6.1.1 |
| In-Progress Reviews |
| Contractor Format |
| 12th calendar day of the following |
month
| Briefing and SharePoint |
| Monthly |
Delivery Method:
*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.
**SharePoint Distribution: Posting files to the Government’s dedicated SharePoint Site.
***Briefing: Contractor to conduct a briefing to review the information.
Deliverable Acceptance:
Government acknowledgement of receipt shall be provided. Unless otherwise noted in the delivery table, deliverables shall be considered accepted if no comments are received within fourteen (14) calendar days of delivery.
6.2 Task 2. Operational Support
In support of the various acknowledged and unacknowledged SAPs and other classified programs, access to Top-Secret, Top-Secret SCI, SCI, SAP, JWICS, YLAN, NATO, CNWDI, GOLD, and SIPRNet is required.
6.2.1 Subtask 1. Strategic Planning/Analysis. The Contractor shall provide support for strategic initiatives to ensure the J6 mission and goals are met for the program objective areas. The Contractor shall assist with the formulation of business strategies and objectives to meet short, mid, and long-term goals. This may include requirements analysis, planning, research, analysis of alternatives, measures and metrics, product development (e.g., spreadsheets, presentations, schedules, and reports), realignment/reorganization activities, and assistance with and through the execution of strategic programmatic direction.
The Contractor shall coordinate and participate in meetings and working groups, as needed, on an advisory basis only. The Contractor shall advise the Government on how the subject matter of the meetings/working groups impacts the established business strategies and objectives of the J6-GSV.
Deliverable(s):
| PWS Task# |
| Deliverable Title |
| Format |
| Due Date |
| Distribution/Copies |
| Frequency and Remarks |
| 6.2.1 |
| Mission, Vision, Goal & Objective |
Statements
| DISA Branded Template |
| Within 15 calendar days of strategic initiative identification and/or Government or Contractor identified change(s), that affect these statements. |
| SharePoint |
| Initial and updates as required. |
(Estimated at 2/month)
| 6.2.1 |
| Business |
Strategies / Objectives
| DISA Branded Template |
| Within 30 calendar days of strategic initiative identification and/or Government or Contractor identified change(s) that affect the Strategies/Objectives. |
| SharePoint |
| Initial and updates as required |
(Estimated at 2/month)
| 6.2.1 |
| SITREPS |
| Contractor Format |
| Weekly on day assigned by Government |
| SharePoint |
| Once Weekly |
| 6.2.1 |
| Meeting Minutes |
| Contractor Format |
| Daily after meeting |
| SharePoint |
| Daily |
(Estimated at 4/day)
Delivery Method:
*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.
**SharePoint Distribution: Posting files to the Government’s dedicated SharePoint Site.
***Briefing: Contractor to conduct a briefing to review the information.
Government acknowledgement of receipt shall be provided. Unless otherwise noted in the delivery table, deliverables shall be considered accepted if no comments are received within fourteen (14) calendar days of delivery.
6.2.2 Subtask 2. Program Analysis and Portfolio Management. The Contractor shall provide program analysis and portfolio management services in support of the program objective areas. The Contractor shall develop presentations and brief program/portfolio status, present results of program/portfolio reviews, and identify prominent issues/risks that require discussion, deliberation, and/or resolution/mitigation. These efforts include but are not limited to the program objective areas involving enterprise capability management, internal/external office communications, and tracking of cost/schedule/performance interdependencies between portfolio assets.
The Contractor shall coordinate and participate in meetings and working groups, as needed, on an advisory basis only. The Contractor shall advise the Government on how the subject matter of the meetings/working groups impacts the portfolio of the J6-GSV.
6.2.2.1 Subtask 2.1 Knowledge and Records Management
The Contractor shall maintain archived records and files of work revisions, and other essential documentation. The Contractor shall draft/create, update, and maintain user guides and training videos, as well as any other pertinent documentation relevant to the program objective areas. The Contractor shall provide a comprehensive KM Guide for program objective areas. The Contractor shall develop the KM capability to support various functions including task management, action tracking and status, and general file storage. The Contractor shall maintain the KM tool(s) (e.g., DISA SharePoint) to create and to structure portals necessary to display, disseminate, and keep current knowledge and information in the most efficient and useable format for the program management team and DISA leadership. The Contractor shall draft and maintain KM Standard Operating Procedures (SOPs), and DISA SharePoint Site structure updates for current pages as well as design of new pages to include implementation and pages data population. The Contractor shall create, edit, and improve KM briefings. The Contractor will be responsible for tailoring briefings for targeted audiences and support graphic design requests. The Contractor shall provide expertise in the technical knowledge of integration of information and knowledge portals for efficiency purposes and limit redundancy.
The Contractor shall keep current knowledge and provide expertise in Records Management. The Contractor shall create, update, and maintain the Records Management Inventory and draft/create, update, and maintain user guides and training videos on Records Management.
6.2.2.2 Subtask 2.2 Tasker/Data Call Management
The Contractor shall review, analyze, assign, gather responses, and provide summations to satisfy/close J6 Taskers in Enterprise Task Management Software Solution (ETMS2) and Correspondence and Task Management System (CATMS). The Contractor shall generate and synthesize reports for taskers and other data calls.
6.2.2.3 Subtask 2.3 Special Executive Level Support
The Contractor shall provide executive level support in the examination and development of procedures processes, methods, approaches and executable courses of action to support special tasks activities. The Contractor shall provide a status report detailing Special Executive Level support provided for the previous month.
The Contractor shall perform activities including but not limited to:
| • | Coordinating Executive Level Forums, Portfolio Management Reviews (PMRs), Senior Leader Off-Sites and other requested meetings. The Contractor shall apply functional knowledge of stakeholder organizations, industry partners, and professional associations, and their strategic priorities and processes. |
| • | Providing expert consultation to J6 Leadership when engaging with external organizations, industry partners, and professional associations. |
| • | Providing subject matter expertise in executive level writing for Congressional and Directorate level briefs, speeches, and articles. |
| • | Ensuring all engagements and interactions follow established customary and/or military protocol. |
| • | Preparing executive level summaries and note areas of interest. |
| • | Identifying and recommending to the Government appropriate solutions via available resources prior to any required project/program governance reviews. |
| • | Liaising with high-level functional groups and program office leaders to analyze risks, issues, and potential problems. |
| • | Managing the project prioritization process via any executive level governance board(s). |
Deliverable(s):
| PWS Task# |
| Deliverable Title |
| Format |
| Due Date |
| Distribution/Copies |
| Frequency and Remarks |
| 6.2.2 |
| Program/ Portfolio Status Brief |
| DISA Branded Template |
| 12th calendar day of the following |
month
| Briefing and SharePoint |
| Monthly |
| 6.2.2 |
| Risk Management/Mitigation Brief |
| DISA Branded Template |
| 12th calendar day of the following |
month
| Briefing and SharePoint |
| Monthly |
| 6.2.2 |
| Meeting Minutes |
| Contractor Format |
| Daily after meeting |
| SharePoint |
| As required |
(Estimated at 2/day )
| 6..2.2.1 |
| KM |
Guide
| DISA Branded Template |
| Within 60 calendar days after contract |
Award and/or Government or Contractor identified need for Guide revision due to a change that affects the information in the Guide.
| SharePoint |
| Initial and updates as required |
| 6.2.2.1 |
| KM Standard Operating Procedure |
| DISA Branded Template |
| Within 60 calendar days after contract |
Award and/or Government or Contractors identified need for SOP revision, due to a change that affects the Operating Procedure.
| SharePoint |
| Initial and updates as required |
| 6.2.2.1 |
| User Guides |
| DISA Branded Template |
| As Required |
| SharePoint |
| As required. |
(Estimated 1 per month)
| 6.2.2.1 |
| Training Videos |
| DISA Branded Template |
| As Required |
| SharePoint |
| As required. |
(Estimated 1 per month)
| 6.2.2.1 |
| Records Management Inventory |
| DISA Branded Template |
| Annually |
(Due Date Issued by DISA Records Management Office) and/or as new records are identified
| SharePoint |
| Annual and Updates as required |
| 6.2.2.2 |
| Task Status Report |
| Contractor Format |
| Twice Weekly on days assigned by Government |
| SharePoint |
| Twice Weekly |
| 6.2.2.3 |
| Special Status Report |
| Contractor Format |
| 12th calendar day of the following |
month
| SharePoint |
| Monthly |
Delivery Method:
*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.
**SharePoint Distribution: Posting files to the Government’s dedicated SharePoint Site.
***Briefing: Contractor to conduct a briefing to review the information.
Government acknowledgement of receipt shall be provided. Unless otherwise noted in the delivery table, deliverables shall be considered accepted if no comments are received within fourteen (14) calendar days of delivery.
6.2.3 Subtask 3. Financial Management
The Contractor shall provide Financial Management Support Services for the J6 program objective areas. The Contractor shall support both Defense Working Capital Funds (DWCF) and Appropriated Funds, including providing Funds Status Reports and Status of Funds Briefings. The Contractor shall support financial execution functions, including spend plan preparation and maintenance, budget exhibit preparation, and financial execution metrics tracking and reporting.
The Contractor shall coordinate and participate in meetings and working groups, as needed, on an advisory basis only. The Contractor shall advise the Government on how the subject matter of the meetings/working groups impacts the financial status of the J6-GSV.
6.2.3.1 Subtask 3.1 Financial Planning Support
The Contractor shall provide technical and functional support to identify and propose funding solutions for J6 portfolio objective areas. The Contractor shall ensure the budget and spend plans align with Agency policy and goals. The Contractor shall also provide analysis of the anticipated effects of current or proposed decisions on the J6 Financial Portfolio.
The Contractor shall perform activities including but not limited to the following:
| • | Translating planning decisions for resource requirements into detailed, time-phased allocation requests. |
| • | Conducting analyses to support annual requirements generation, prioritization, and spend plan development processes. |
| • | Facilitating the gathering, review, and analysis of information financial planning and programming exhibits; compiling, tracking, and analyzing annual planning against metrics and providing detailed reports, charts, and graphs, as necessary. Preparing ad-hoc financial planning and programming reports, as required. |
| • | Performing Program Objective Memorandum (POM) data collection from programs and developing the complete financial management package, to include mission requirement descriptions impact analyses, funding baseline and zero-sum transactions, unfunded requirements, and financial management scorings and prioritizations. |
6.2.3.2 Subtask 3.2 Budget and Spend Plan Management Support
The Contractor shall provide technical and functional support that enables efficient and timely Budget Estimate Submission (BES), and support to ensure appropriate funding and fiscal controls, phasing of the efforts over the funding period, and feasibility of execution within the budget year. In addition, the Contractor shall support the creation, justification, and oversight of portfolio/program budgets and spend plans.
The Contractor shall perform activities including but not limited to the following:
| • | Assisting the Government in preparing mid-year budget exhibits and justification(s) and performing related program review analysis and documentation while adhering to scheduled deadlines. |
| • | Preparing, reviewing, and verifying budget exhibits in support of various Budget Reviews and Congressional submissions. |
| • | Coordinating with representatives from other offices, resource sponsors, and DISA/J8 (OCFO) throughout the budget cycle to ensure any questions or concerns regarding programmatic information submitted are addressed. Tasks may include preparing ad-hoc financial budget and spend plan reports, as required. |
| • | Preparing and providing recommendations to justify and defend budgets during all required annual and periodic budget submissions. Tasks include drafting spreadsheets, reports, and conducting analysis for short and long-range budget requirements. |
| • | Supporting the assessment of programmatic financial and spend plan issues, recommending new business processes and procedures, and recommending resource allocation courses of action. |
6.2.3.3 Subtask 3.3 Spend Plan Execution, Tracking, and Metrics Reporting The Contractor shall provide technical and functional activities in support of financial execution actions and reviews, including the evaluation of program results.
The Contractor shall perform activities including but not limited to the following:
| • | Maintaining execution requests and out-year and prior years spend plans to track the status of funds, obligations, and expenditures. Ensuring prescribed performance metrics are being met and deviations are captured. |
| • | Supporting initial preparation and updates to financial execution data calls, including financial status briefs, funds execution reports, travel status reports, and other ad-hoc financial reports as required. |
| • | Collecting data from the Program Points of Contact and review the data in accordance with the program’s Annual Operating Budget (AOB), and total obligation authority for DWCF and Appropriated Funds. |
| • | Assisting with the development of the Annual Program Plan (APP) and making recommendations for updates and revisions for the Government to review and approve. |
| • | Submitting approved finalized spend plans to J8/OCFO and post to designated SharePoint site. |
| • | Researching all DWCF and General Fund Unliquidated Obligations and Negative Unliquidated Obligations transactions on a year-round basis and/or during applicable annual review periods. Reviewing all transactions funded by appropriations that are expired and will cancel by September 30th of the current fiscal year. Aggregating the data for Government action. Verifying the validity of unexpired obligations and amount recorded with priority given to significant dollar amounts and aged transactions. |
| • | Completing the Comprehensive Reviews for Program funds to include verifying Outstanding Commitments and Open Obligations and initiating de-obligation actions as appropriate. |
| • | Assisting in the creation of outgoing funding documents to other Government activities upon final program approval of Purchase Requisitions. |
| • | Collecting signed funding document acceptance copies and posting to a designated SharePoint Site. |
| • | Performing package peer reviews and ensuring all appropriate documents are attached, amounts match across the documentation, the periods of performance are consistent, and IGCEs are correct, which requires review of the following: funding totals, Defense Information Technology Contracting Organization (DITCO) fees, funding document allocations are correct as applicable, spend plan actuals are updated, and the incremental funding document aligns with what the program has budgeted for the following year. |
Deliverable(s):
| PWS Task# |
| Deliverable Title |
| Format |
| Due Date |
| Distribution/Copies |
| Frequency and Remarks |
| 6.2.3 |
| Status of Funds Report |
| DISA Branded Template |
| Open of Business Daily |
| SharePoint |
| Daily |
| 6.2.3 |
| Status of Funds Briefing |
| Contractor Format |
| Biweekly |
| Briefing and SharePoint |
Biweekly
| 6.2.3 |
| Meeting Minutes |
| Contractor Format |
| Daily after meeting |
| SharePoint |
| As required |
(Estimated at 3/week)
| 6.2.3.1 – 6.2.3.3 |
| Financial Management Status Report |
| Contractor Format |
| 12th calendar day of the following |
month
| SharePoint |
| Monthly |
| 6.2.3 and all Subtasks |
| Ad-Hoc Financial Reports |
| DISA Branded Template |
| As required |
| SharePoint |
| As required |
(Estimated at 3/week)
Delivery Method:
*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.
**SharePoint Distribution: Posting files to the Government’s dedicated SharePoint Site.
***Briefing: Contractor to conduct a briefing to review the information.
Government acknowledgement of receipt shall be provided. Unless otherwise noted in the delivery table, deliverables shall be considered accepted if no comments are received within fourteen (14) calendar days of delivery.
6.2.4 Subtask 4. Additional Support for DCIN-TS ES (OPTIONAL) The Contractor shall provide additional support for DCIN-TS ES within defined Task/Subtask areas 6.1-6.2 of this PWS. (Estimated 10 FTEs @ DISA Facility in Warrenton, VA)
6.2.4.1 Subtask 4.1. Program Protection
The Contractor shall provide Program Protection support to ensure the maintenance of SCI and SAP Facilities accreditations.
The Contractor shall perform activities including, but not limited to the following:
· Developing, implementing, and maintaining a Program Protection Plan (PPP) or alternative documents that, when combined, meet the intent of the PPP.
· Entering accountable Special Compartmented Information (SCI) material into an accountability system and conducting the annual inspection.
· Reviewing, assessing, and updating program and project acquisition documents/artifacts.
· Using the established security guidelines to maintain SCI and SAP facilities accreditations.
· Identifying and documenting program protection risks and incidents, recommending mitigation courses of action, and preparing after action/findings reports.
· Preparing for and supporting the conduct of the Annual Inspection.
· Briefing the Government on the results of the inspection, occurrence and status of risks/incidents, and the overall health of the Program Protection activity.
· Assisting with the development and preparation of white papers.
Deliverable(s):
| PWS Task# |
| Deliverable Title |
| Format |
| Due Date |
| Distribution/Copies |
| Frequency and Remarks |
| 6.2.4.1 |
| Program Protection Plan |
| DISA Branded Template |
| Within 30 calendar days of contract award and/or Government or Contractor identified need for Plan revision, due to a change that affects the Program Protection. |
| SharePoint |
| Initial and updates as |
required
| 6.2.4.1 |
| Risk Assessment Plan |
| DISA Branded Template |
| Within 30 calendar days of contract award and/or Government or Contractor identified need for Plan revision, due to change in Risk. |
| SharePoint |
| Initial and updates as |
required
| 6.2.4.1 |
| Annual Inspection Report |
| Contractor Format |
| Once annually within 10 calendar days after notification by the Program Protection governing body. |
| SharePoint |
| Once Annually |
| 6.2.4.1 |
| Program Protection Brief |
| DISA Branded Template |
| Annually within 30 calendar days of receiving Annual Inspection results and/or within 3 calendar days of Government or Contractor identification of a risk or incident. |
| Briefing and SharePoint |
| Annually and as required |
| 6.2.4.1 |
| Course of Action (COA) Analysis Report |
| DISA Branded Template |
| Within 5 calendar days of Government or Contractor identification of an issue to be resolved. |
| SharePoint |
| As required |
| 6.2.4.1 |
| Acquisition Documents/Artifacts |
| DISA Branded Template |
| Within 30 calendar days of contract award and/or Government or Contractor identified need for revision, due to a change affecting the Documents/Artifacts. |
| SharePoint |
| Initial and updates as |
required
| 6.2.4.1 |
| After Action/Findings Report |
| DISA Branded Template |
| Within 30 calendar days of implementing determined Course of Action |
| SharePoint |
| As required |
| 6.2.4.1 |
| White Papers |
| DISA Branded Template |
| Within 15 calendar days of issue discovery. |
| SharePoint |
| As required |
(Estimated at 5/month)
Delivery Method:
*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.
**SharePoint Distribution: Posting files to the Government’s dedicated SharePoint Site.
***Briefing: Contractor to conduct a briefing to review the information.
Government acknowledgement of receipt shall be provided. Unless otherwise noted in the delivery table, deliverables shall be considered accepted if no comments are received within fourteen (14) calendar days of delivery.
6.3 Task 3. Strategic Engineering and Technical Support
In support of the various acknowledged and unacknowledged SAPs and other classified programs, access to Top-Secret, Top-Secret SCI, SCI, SAP, JWICS, YLAN, NATO, CNWDI, GOLD, and SIPRNet is required.
6.3.1 Subtask 1. Strategic Engineering. The contractor shall provide strategic service design, planning, identifying present and future risks to the J6 enterprise, engineering expertise and recommendations to determine the most effective direction to achieve the objective of modernizing existing legacy information technology systems, sun-setting unsustainable systems, and integrating new systems.
The Contractor shall provide subject matter expert support to the J6 Technical Director in the development of technical strategies, CONOPS development, Architecture Planning, Systems Planning, Requirements definition and specifications development, market trend analysis, proof of concept design and planning, and Implementation Planning that support infrastructure modernization and development of enterprise systems deployment strategies.
The Contractor shall have demonstrated experience delivering capabilities for the National Leadership and SAP IT communities and expert knowledge and experience with TS and SCI systems.
This support shall require personnel with demonstrated expert conceptual and design knowledge and experience in:
· Multiplatform integration, software development and acquisition
· Secure Hosting and Operations Facility Design and Implementation
· Agile Delivery and Dev-Sec-Ops Organizational Planning
· Software architectures for enterprise services
· Cloud or virtual environment computing deployment
· Systems requirements analysis and management
· Reference Architecture
· IT Management Systems and Tools
6.3.2 Subtask 2. Working Group Support. The Contractor shall provide subject matter expertise support for various working groups and forums in which the J6 PMO participates (estimated 3/week). These working groups and forums may be held in-person or virtually, and at the appropriate systems level for the topic. Working groups may include:
· J6 Senior Leader Conference
· Systems Forums
· Engineering Review Group
· J6 PMO IPT meetings
6.3.3. Subtask 3. Strategic Stakeholder Engagement. The Contractor shall provide a senior level advisor with broad expertise with the DISA Senior Leadership, DoD CIO, Joint Staff, and the Services to provide insight into those organizations and assist the J6 in determining which products and services will best support their requirements. The Contractor shall assist the J6 Technical Director in engaging DISA Mission Partners to identify opportunities for success and improvement.
The Contractor shall provide summary/analysis reports, recommendations, and follow-on research requirements.
Deliverable(s):
| PWS Task# |
| Deliverable Title |
| Format |
| Due Date |
| Distribution/ |
Copies Frequency and Remarks
| 6.3.1 |
| Executive Level Briefing Slides |
| DISA Branded Template |
| Within 3 calendar days of Government request for Briefing. |
| Briefing and SharePoint |
| As Directed |
(Estimated 2/month)
| 6.3.1 |
| Executive Level White Paper(s) |
| DISA Branded Template |
| Within 15 calendar days of issue discovery. |
| SharePoint |
| As Directed |
(Estimated 3/year)
| 6.3.1 |
| Draft Strategy Memo(s) |
| DISA Branded Template |
| Within 5 calendar days of Government request. |
| SharePoint |
| As Directed |
(Estimated 6/year)
| 6.3.1 |
| Service Strategy / Service Design OV/SVs |
| Multiple |
| Within 15 calendar days of Government request and revised as needed upon Government or Contractor identification of change(s) affecting the OV/SVs |
| SharePoint |
| As Directed (Estimated 5/year) |
| 6.3.1 |
| J6 Consolidated Technical Roadmap |
| To be determined; based on Government requirements |
| Initial due within 15 calendar days of completion of Roadmap collaboration with J6 Technical Director and Gov’t SMEs; revised as needed upon Government or Contractor identification of change(s) affecting the Roadmap |
| SharePoint |
| Initial delivery and updates, as directed |
Delivery Method:
*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.
**SharePoint Distribution: Posting files to the Government’s dedicated SharePoint Site.
***Briefing: Contractor to conduct a briefing to review the information.
Government acknowledgement of receipt shall be provided. Unless otherwise noted in the delivery table, deliverables shall be considered accepted if no comments are received within fourteen (14) calendar days of delivery.
6.3.4 Subtask 4. Additional Support for Strategic Engineering and Technical Support (OPTIONAL via Surge CLIN). The Contractor shall provide additional support for Task 3 and all defined subtasks. (Estimated 4 FTEs)
7. Performance Standards.
| Performance Standard |
| Acceptable Quality Level (AQL) |
| Methods of Calculation |
| Task Area 6.1: Contract and Program Management |
| All Performance/Deliverables pertaining to Contract and Program Management: |
· Contain all required information
· Are 90% accurate/error free
· Are delivered according to deadline assigned
· All required revisions are resolved within 3 calendar days.
· Not more than 2 revisions per deliverable.
COR/Program Office input. Routine inspection of deliverables.
| Task Area 6.1: Contract and Program Management |
| Retention |
The Contractor shall make all efforts, as practicable, to retain qualified personnel. Monthly turnover in excess of 10% of the minimal staffing identified in Appendix B shall be documented in the CPARS report.
COR/Program Office input.
| Task Area 6.1: Contract and Program Management |
| Backfill / Recruitment |
The Contract shall be fully staffed with qualified personnel (per the minimum qualifications matrix). Vacancies shall be filled with qualified candidates within 30 calendar days.
COR/Program Office input. Routine inspection of deliverables.
| Task Area 6.2: Operational Support |
| All Performance/Deliverables pertaining to Operational Support: |
· Contain all required information
· Are 90% accurate/error free
· Are delivered according to deadline assigned
· All required revisions are resolved within 3 calendar days.
· Not more than 2 revisions per deliverable.
COR/Program Office input. Routine inspection of deliverables.
Task Area 6.3:
Strategic Engineering and Technical support All Performance/Deliverables pertaining to Strategic Engineering and Technical Support:
· Contain all required information
· Are 90% accurate/error free
· Are delivered according to deadline assigned
· All required revisions are resolved within 3 calendar days.
· Not more than 2 revisions per deliverable.
COR/Program Office input. Routine inspection of deliverables.
8. Place of Performance.
Primary Mission Location: Ft. Meade (DISA HQ) - 6910 Cooper Avenue Fort Meade, MD 20755-7088
Secondary Mission Location: DISA Facility, Warrenton, VA. (PWS Task Areas 6.2.4 and 6.2.5)
Place of Performance: Work will be performed on-site at a Government Facility, unless an alternate worksite is requested by the Contractor and approved by the COR.
Alternative work sites allow for regular telework or remote work flexibilities. Regardless of where work is performed, the Contractor shall ensure that work is completed effectively and that mission needs and requirements are met, without degradation of services. Also, the contractor may be required to account for the physical location of their personnel should this information be requested by the COR. The Contractor shall propose on-site rates for all work performed at an alternative work site. Incidental charges incurred while working at an alternative work site (e.g., electricity, internet) are not allocable to the contract and shall not be billed to the government.
Local travel to and around the mission location and/or Alternate Place of Performance may be required throughout the period of performance; this travel will not be reimbursed. Long distance travel within CONUS may be required to support the requirements of this PWS. Long distance travel within CONUS must be pre-approved in writing by the COR prior to the Contractor incurring the cost in support of this contract.
The maximum number of seats available at DISA HQ for this effort is 14 (space waiver tracking #__TBD__ for Government use only).
The maximum number of seats available at Warrenton for this effort is 10.
Secondary Place of Performance – Contingency Only. As determined by the Contracting Officer’s Representative (COR), contractor employees may be required to work at a secondary place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather). Additionally, the contractor may be required to account for the physical location of their personnel should this information be requested by the COR. Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.
9. Period of Performance. The period of performance is a one-year base period, and four, one-year option periods.
As directed by the Contracting Officer and the COR, the Contractor shall continue performance in emergency or mission essential conditions.
10. Security Requirements. This section supplements Block 13 of the Government provided DD Form 254, Contract Security Classification Specification. The following security requirements shall apply to this effort.
The contractor shall coordinate visits with site Point of Contract (POC)s providing at least a 72-hour notice (or according to each site security requirements) prior to any site access. Contractor personnel without security clearances performing any task under this PWS must be escorted by cleared DISA personnel (civilian, military, or contractor).
References:
1. DISA End User Access Agreement, 11 February 2021
1. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013
1. DISA Instruction 240-110-8, Information Security
1. DISA Instruction 240-110-36, Personnel Security
1. DISA Instruction 240-110-38, Industrial Security
1. DISA Instruction 240-110-43, Insider Threat Program
1. DISA Instruction 630-230-19, Cybersecurity
1. DoD Manual 5200.01, Vol 1-3 Information Security Program, 24 February 2012
1. DoD Manual 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017
1. DoD Instruction 5200.48, Controlled Unclassified Information (CUI), 6 March 2020
1. 32 CFR Part 117, “National Industrial Security Program Operating Manual (NISPOM)”, 24 February 2021
1. DoD Manual 5105.21 Sensitive Compartmented Information Administrative Security Manual: Administration of Information and Information Systems Security
1. DoD Manual 5205.07 Special Access Program Security Manual
1. DoDI 5230.24, “Distribution Statements for DoD Technical Information,” January 10, 2023
10.1 Facility Security Clearance. Work performed under this contract/order is up to the Top-Secret level and will require Sensitive Compartmented Information (SCI) access eligibility for some personnel. Therefore, the company must have a final Top Secret Facility Clearance from the Defense Counterintelligence and Security Agency Facility Clearance Branch.
10.2 Security Clearance. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below. Contractor personnel must possess the final security clearance eligibility delineated in the table below when performance starts.
The Contractor personnel will access TS-SCI information as well as the JWICS systems, which is Classified TS-SCI. A limited number of users will require JWICS accounts.
The Contractor will access the JWICS systems through the TS/SCI terminal at DISA Headquarters.
| PWS Task / Subtask |
| Clearance Level |
| Level of Classified Access |
| Justification for Access to Classified |
| Tasks 6.1 – 6.3 and All Subtasks |
| Top Secret/ |
Top Secret SCI
| NIPRNet, SIPRNet, YLAN, JWICS, NATO, SCI, SAP, CNWDI, GOLD |
| Top-Secret, Top-Secret SCI, SCI, SAP, JWICS, YLAN, NATO, CNWDI, GOLD, and SIPRNet accesses are required to support the functions of the J6 Portfolio. In support of the |
various acknowledged and unacknowledged SAP and other classified programs, access to all identified systems is required.
10.2.1 Individuals supporting PWS Tasks / Subtasks that require(s) a final Top Secret security clearance will, immediately upon hire, require Sensitive Compartmented Information (SCI) access eligibility adjudicated by the Department of Defense (DoD) Consolidated Adjudication Facility or other federal adjudications facility to perform their duties. SCI processing for SCI eligibility will be coordinated with the supporting Government Security Manager and will begin immediately upon start of duty performance under this contract/order.
All SCI* work under this contract/order will be monitored by COR/ACOR.
*The COR/ACOR must be indoctrinated into SCI to monitor the work.
10.3 Investigation Requirements. All personnel requiring Top Secret and SCI access under this contract/order shall undergo a favorably adjudicated Tier 5 (T5) investigation (formerly known as a Single Scope Background Investigation (SSBI)) as a minimum requirement. Enrollment into Continuous Evaluation current within 5 years and reflected in Defense Information System for Security (DISS), would meet the requirement for a current Periodic Reinvestigation (PR).
10.3.1 All personnel requiring Secret access under this contract/order shall undergo a favorably adjudicated Tier 3 (T3) Investigation formerly known as a National Agency Check, Local Agency Check and Credit Check or Access National Agency Check and Inquiries as a minimum investigation. Enrollment into Continuous Evaluation current within 5 years and, reflected in DISS, would meet the requirement for a current PR.
10.3.2 The contractor is required to have personnel cleared with a final Top Secret (as specified in the table located in section 11.2) at contract start date. If contractor personnel is replaced during performance of the contract, replacement personnel should also have final clearance Top Secret or Secret (as specified in the table located in section 11.2).
10.4 Visit Authorization Letters (VAL). Visit requests shall be processed and verified through the DISS to Security Management Office (SMO) DKABAA10. DISS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number of the contract/order in the Additional Information section. Contractors that do not have access to DISS may submit visit authorizations by e-mail in a password protected .pdf to the COR/ACOR specified in PWS Section 1.0.
*Prior coordination with the DISA COR should be made via email to ensure the VAL/ Visit Authorization Request (VAR)/ Visit Termination Notification (VTN) process is agreed upon and properly secure.
10.4.1 VAR Package. VARs must be received via email and require pre-approval from the assigned DISA COR five business days in advance of the report date. The VAL/VAR/VTN should be sent via email to the appropriate COR. The VAL/VAR/VTN should be sent using in a locked “Zip” file in one e-mail and then followed-up by another e-mail with the password to unlock the Zipped file, because it contains sensitive information covered by the Privacy Act.
Documents to include in the VAR Package:
1. Inter-office Memorandum (IOM)
2. DD Form 254 Prime and/or Sub (Good Standing approval emails for current option year)
3. Contractor VAL signed by the Contractor Facility Security Officer (FSO)
If DISS is not available, the VAL must contain the following information on company letterhead
· Company name, address, telephone number, facility security clearance
· CAGE CODE
· Contract/Order Number
· Name, SSN, date and place of birth, and citizenship of the employee intending to visit
· Certification of personnel security clearance and any special access authorizations required for the visit (type of investigation & date and adjudication date & agency)
· Name of COR/Alt COR
· Dates or period the VAL is to be valid
10.4.2 VTN Package. The Contractor FSO will forward a VTN letter to the DISA COR identified in the PWS/TO/Sub for all employees leaving the contract/task order/subcontract.
10.4.2.3 In addition, the DISA CORs and security managers shall inform the DISA Security Office when contractor personnel are removed for cause from a contract supporting DISA. This step is being added to prevent contractor personnel removed for security related issues from returning to DISA without appropriate vetting. This step will also provide security with pertinent information to make an informed decision regarding potential contractor employees’ access to secure facilities and sensitive information.
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