J4-DPAS-RFI.pdf

REQUEST FOR INFORMATION (RFI)

NOTICE TO 8(a) SMALL BUSINESSES

SUBJECT: RFI SOCOM Defense Property Accountability System (DPAS) Inventory Control Point (ICP), Implementation, SOFSA DPAS Inventory Manager Support and J4 DPAS Technical Subject Matter Experts Potential Task Order

PROJECT SCOPE: The purpose of this task is to provide personnel to assist J4 in implementing and systematically maintaining the Defense Property Accountability System (DPAS) Warehouse, Maintenance & Utilization (M&U), Registry, Property Accountability, Force Management, and Materiel Management modules across all Special Operation Forces’ supply support activities. DPAS is the only authorized Accountable Property System of Record (APSR) approved by the DOD.

This potential Task Order would initially support approximately 26-30 Full Time Equivalents (FTEs) with the ability to ~53 Full Time Equivalents (FTEs). This requirement will have FTEs located across the SOF Enterprise at multiple sites, but the largest footprint will be at the following locations:

• HQs J4 – Tampa, FL (approximately 14 FTEs at new task order award)

• SOFSA – Lexington, KY (approximately 12 FTEs at new task order award)

REQUIRED PERFORMANCE AREAS: (General requirements only and subject to change)

• DPAS ICP Personnel assigned to support the USSOCOM J41 DPAS Team shall be authorized to work remotely in support of the DPAS efforts managed at HQ USSOCOM, MacDill AFB, Florida provided they meet the requirements of technical competency in the DPAS training modules.

• Subject Matter Expert III - DPAS ICP, Program Manager Lead - Plans, coordinates and implements USSOCOM’s DPAS Inventory Control Point (ICP) structure within the DPAS Enterprise Design Implementation. Executes project management functions to manage strategic, operational, and tactical program implementations.

• Subject Matter Expert II - DPAS ICP, Program Portfolio Item Managers Provides logistical, financial and IT subject matter expertise on the implementation of DPAS ICP, including making material (property and inventory) accountability procedure and policy recommendations based on system’s functionality for Government approval. Plans, manages, and coordinates logistics supply chain support within the item management function within assigned major systems or subsystems with Government approval.

• Subject Matter Expert I - DPAS ICP, ICP Technicians. Evaluates individual PEO program’s life cycle cost and trade-off parameters to ensure optimal use of product support providers supply and resources without degrading operational readiness. Interfaces with PEO/PM Product Support Managers IOT gather facts, analyze data, and develops recommendations relative to any life cycle matters; cross-references regulatory guidance, USSOCOM policy directives, and inventory management to recommend best practices that optimize program’s inventory management stock levels and distribution.

• DPAS Inventory Management Support Personnel (SOFSA, Lexington, KY) An Inventory Management Support Team shall be located at SOFSA, Bluegrass Station, Lexington, KY.

Inventory Management Support Team personnel may be required to work non-standard hours. All personnel shall successfully complete government provided SOCOM DPAS Warehouse Module training and become functional users within DPAS Warehouse Module within 3 months of date of hire. This certification is required for continued contract performance.

• Subject Matter Expert II – SOFSA - Inventory Manager Support Team Lead. Plans, coordinates and implements the transition of SOFSA inventory material into the DPAS Warehouse Module. Drafts policies, Standard Operating Procedures (SOPs), Desk Top Procedures and internal controls to ensure compliance with all applicable regulations. Oversees the inventory support team in all technical, administrative and training functions. Coordinates with Task Force DPAS on the conversion of SOF legacy supply and/or inventory management applications to DPAS Warehouse, M&U and Material Management modules by supporting the following steps:

(1) validate scope of materiel to be converted, (2) validate the item catalog, (3) validate DPAS structure and catalog, (4) validate DPAS due-ins, (5) validate data loads, (6) data validation/ reconciliation, and (7) ensure DPAS maintenance with Government approval.

• Subject Matter Expert I – SOFSA - Inventory Management Support Technicians Perform complex research, analysis, and defines root cause of inventory stock levels discrepancies. Cross-references regulations, policies and guidelines in order to implement corrective process narratives at post-secondary education levels. Performs comprehensive inventory control, accountability, validation processes IAW DOD 5000.64, DODM 4140 series, and processes material into the APSR IAW USSOCOM Policy Directive 700-32. Performs validation and audit on material movement and acceptance into the APSR in compliance with Financial Improvement Audit Readiness/Remediation. Verify all shipments by serviceability, document number, nomenclature, NSN and quantity. Assess ordering, tracking, delivery dates, and shipping requirements for on-time delivery. Plans, coordinates and implements the Item Manager Team to facilitate the Major Command-level materiel management plans within the greater USSOCOM enterprise, synchronizing multiple projects.

• Subject Matter Expert II – DPAS Operations, Reporting, and Data Analyst Provide strategic-level Defense Property Accountability System (DPAS) program implementation planning and reporting support to J41 Material Management Division Chief, the J4 Director, and any GO/SES level office as required.

• Subject Matter Expert II –DPAS Technical Lead (All Modules, Implementation, Sustainment) Plans, coordinates and implements USSOCOM SOF AT&L’s Inventory Control Point (ICP), PAS Property Accountability (PA), Warehouse, Maintenance and Utilization (M&U) and Materiel Management implementations/conversions. Implements other DPAS modules as they become available and sustains DPAS module requirements in support of USSOCOM end user.

• Subject Matter Expert I – DPAS Technicians (All Modules, Implementation, Sustainment) Implements USSOCOM SOF AT&L’s Inventory Control Point (ICP) development, including coordinating DPAS Property Accountability (PA), Warehouse, Maintenance and Utilization (M&U) and Materiel Management implementations/conversions. Implements other DPAS modules as they become available and sustains DPAS module requirements in support of USSOCOM end user. Transitions SOF customers from legacy supply and/or inventory management applications to DPAS Warehouse, M&U and Materiel Management modules.

Transition tasks include: (1) identifying scope of materiel to be converted, (2) providing a detailed review/scrub of the item catalog, (3) building the requisite structure and catalog in DPAS, (4) supporting the physical inventory through creating DPAS due-ins, (5) validate and research inventory transactions at SOFSA and outlying locations as required for DPAS implementation and sustainment, (6) execute data loads, (7) execute data validation/reconciliation, and (8) DPAS maintenance.

• DPAS Maintenance and Utilization Personnel.

Personnel assigned to support the Maintenance and Utilization Team shall be authorized to work remotely in support of the DPAS efforts managed at HQ USSOCOM, MacDill AFB, Florida provided they meet the requirements of technical competency in the DPAS Maintenance Module.

While the intent is for contractors to work at government provided facilities, the DPAS Program Manager and COR may make provisions for SME II and I personnel to work remotely for short periods of time

REQUEST FOR INFORMATION:

Current DPAS support is being provided through multiple 8a contracts. The Government intends to consolidate these 8a efforts into one contract under the 8a program. The Government requests that interested vendors currently certified as 8a small businesses submit a white paper detailing their recent (within the last 3 years) and relevant experience, as a prime vendor, in providing the type of technical support specific to the required performance areas and locations as detailed above. Recent and relevant experience related to the SOF DPAS and ICP operations, as defined as, “implementing and systematically maintaining the Defense Property Accountability System (DPAS) Warehouse, Maintenance & Utilization (M&U), Registry, Property Accountability, Force Management, and Materiel Management modules across all Special Operation Forces’ supply support activities.”

Each potential 8a small business prime vendor must submit at least one example of recent and relevant experience specific to the performance areas described above. Past performance (recent/relevant experience) examples must be specific to work performed by the prime vendor. Please specify how DPAS/ICP support, from all perspectives are supported by your organization. Also, please specify if your organization has a Logistics department or full time personnel, such as, an Inventory Control Point (ICP) Manager. Additionally, the Government is interested in the vendor’s experience supporting DPAS applications. Provide recent and relevant experience supporting Inventory Control/Management Operations as it applies to DPAS.

The government is interested in retaining incumbent DPAS material management/ICP and accountable inventory support team staff; therefore, the vendor must address recruitment and retention capabilities.

Please describe your company’s approach to retaining incumbent contractor personnel during contract transitions over the last three years. What lesson you have learned and how you would apply them to future efforts?

Furthermore, the Government is interested in the Vendor’s on-boarding process. Provide a potential plan to cover all aspects of on-boarding both incumbent and new personnel to contracts and task orders over the last three years.

A Secret Facility Clearance is required throughout the entirety of the task. Personnel supporting this effort will require SECRET security clearances at the start of the task (day 1).

RFI SUBMITTAL INSTRUCTIONS:

Due Date: No later than 1200 hours Tampa Time on June 1st, 2020 Questions: Please contact the Contract Specialist, Janet Cubas at 813-826-1471 or janet.c.cubas.civ@socom.mil or the Contracting Officer, Michael Longdon at 813-826-5472 or Michael.longdon@socom.mil

Submit RFI responses to: Email responses to janet.c.cubas.civ@socom.mil and Michael.longdon@socom.mil

Submittal Format: Email PDF or MS Word format file. No more than 10 pages, Times New Roman font size 12.

Lack of response will dictate either capability and/or interest does not exist.

Each submission should address the following key areas:

(1) Executive summary,

(2) Experience supporting the required performance areas,

(3) Recruitment and Retention Processes,

(4) Process for on-boarding of personnel to new contracts

(5) What is your current total employee count? Of that number, how many are logistics material management and warehouse distribution Professionals?

(6) What is the single largest task order your company has been awarded in the last three (3) years?

(7) What is your Company’s retention rate over the past 12 months?

(8) How many professional services contracts has the company successfully transitioned as the prime in the last three years?

(9) Of the contracts transitioned in the last three years, what is the average number of positions?

(10) Does your company directly employ a person serving as a full time/dedicated recruiter?

(11) Do you intend to bid on this effort if solicited?

Additionally, all Submissions should include

(12) Vendors company name and address,

(13) Point of contact, to include telephone number and email address

(14) CAGE code and DUNS identification number,

(15) Identify your business size status under NAICS 541614 - Process, Physical Distribution, and

Logistics Consulting Services. If you are under the 8(a) program, please identify when you will graduate from the program, and

(16) Identification (Contract Number, Agency, contact information) of existing U.S. Government contract vehicle(s) that you currently have (GSA Schedules, other Government Wide Agency Vehicles (GWACS), existing DoD Contracts etc….) that the scope of this effort may fall under.

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide continued support of the Special Operations Force (SOF) DPAS Implementation program. The information provided in the RFI is subject to change and is not binding on the Government. USSOCOM has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

mailto:janet.c.cubas.civ@socom.mil mailto:Michael.longdon@socom.mil mailto:janet.c.cubas.civ@socom.mil mailto:Michael.longdon@socom.mil

This Request for Information (RFI) is for Market Research purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. No contract awards will be made from this notice and no solicitation is available at this time. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information.