J1 MCN WRB Janitorial - SOW revised 112823.pdf

PART I – SECTION C

SCOPE OF WORK

JANITORIAL SERVICE FOR

Macon Air Traffic Control Tower (MCN ATCT), 2190 FAA Blvd. Macon, GA 31216

Warner Robins Administrative Building (WRB ADM), 13000 Hawkinsville Rd., Warner Robins, GA 31093

1. Scope. The intent of these specifications is to outline the minimum requirements for janitorial services to be performed at the Macon Air Traffic Control Tower and Base Building (approximately 3000 square feet utilized), and Warner Robins Administrative Building (approximately 4700 square feet).

The Contractor shall schedule and perform 100% of the work at frequencies listed in the Task and Frequency Chart, plus any other related services designated herein. The standards defined and the frequencies listed in the Task and Frequency Charts are the minimum standards and frequencies that must be maintained.

2. Training. The Contractor is responsible for training all individuals as they are hired on the correct cleaning and disinfecting procedures accepted by the custodial profession as written in the professional publications, periodicals, trade magazines, etc. As a minimum, this training shall include:

Training all employees in the use of Material Safety Data Sheets (MSDS), how to recognize hazards, personal protection, labels, etc., as required by the OSHA Hazard Communication Standard 1910.1200. The contractor shall maintain a Material Safety Data Sheet log onsite as required by FAA Acquisitions Management System (AMS)

Clause 3.6.3-3., Hazardous Material Identification and material Safety Data. A copy of each MSD sheet shall be given to the Contracting Officer’s Representative (COR), and a list of each chemical being used onsite by the contractor shall be given to the COR.

Safe methods shall be utilized for proper dilution of chemicals to retain the integrity of the Environmental

Protection Agency (EPA) standard for germicidal disinfectants.

3. Terminology. As used throughout this statement of work, the following terms shall have the meanings set forth below:

a. Contracting Officer Representative (COR): The assigned Government person responsible for checking contractor performance and keeping Contracting Officer informed.

b. Floor Cleaning. Clean all exposed floor surfaces by removing all debris such as, but not limited to, dust, loose dirt, mud, scum, grease, oil, spillage's, dripping, and trash. Dust and loose dirt shall not be “stirred up” while cleaning. See attached

c. Trash Disposal. Empty trash baskets; also remove and dispose of trash in a manner that will not conflict with local sanitary regulations.

d. Furniture Cleaning. Clean all exposed surfaces of furniture, including outside glass of bookcases, by removing all dust, fingerprints, etc. Dust shall not be "stirred up" while cleaning. This does not include high dusting of light fixtures or electronic equipment.

e. Restroom Fixtures Cleaning. Clean all exposed surfaces of restroom fixtures and trim by removing all foreign matter and scum. Also sanitize commode, commode seats, urinals, and flush valves. Damp wipe walls to remove spots and scum.

f. Floor Buffing. Clean, damp mop and power buff all exposed floor surfaces by using supplies, equipment, and methods for providing a clean and properly buffed surface.

g. Floor Waxing. Scrub and/or strip, wax, and power buff all exposed floor surfaces. Only non-slip (not self-polishing) floor wax shall be used. All materials, supplies, equipment and methods of work used shall provide a clean, safe, and well-protected floor.

h. Window Cleaning. Clean both inside and outside of windows by removing all foreign matter, scum, and dirt.

i. Replenish Soap and Paper. Refill liquid hand soap containers. Check soap dispensers for proper operation, clean as required. Provide soap bars as required. Paper dispensers will be refilled as required to provide availability.

j. Clean Light Fixtures and Spot-Clean Walls and Ceilings. Remove buildup dust from fixtures, ceilings, and walls using appropriate cleaning methods.

k. Clean Venetian Blinds and/or Drapes. Wash blind slats and clean the tapes and cords by brushing a stiff brush or by washing. Clean surface of drapes to keep dust free.

l. Vacuum or Sweep Floor. Vacuum exposed carpet with an industrial type vacuum cleaner. Furniture is not to be moved. Carpet under furniture is to be cleaned with a whiskbroom as needed. Sweep non-carpeted floors using a push broom or dust mop.

m. Clean Sunshades. Dust with a slightly damp cloth. Smudges may require ½ Windex and ½ water mixture of full strength 409 cleaner.

n. Disinfectant. Use of disinfectant is required where applicable.

Note: The contractor will not clean electronic equipment, engine generators, or other associated equipment.

4. Hours of Operation. All work will be performed 7 days per week (Monday through Sunday) and between the hours 8:00am and 8:00pm for Macon Tower. All work will be performed within the administrative workweek (Monday through Friday) and between the hours 7:00am and 3:00pm for Warner Robins

Administrative Building. Work schedule may be changed only with prior approval of the Contracting

Officer's Representative. Definitions for abbreviations on cleaning schedule Attachment "A" and ″B″ are as follows:

D7 7 Days per week

W Weekly

M Monthly (2nd Thursday)

Q Quarterly (2nd Tuesday of October, January, April, & July)

SA Semi-Annually (2nd Tuesday of January and July)

A Annually (2nd Tuesday in July)

Randie N Thornton Cross-Out

5. Government-Furnished Services. The Government shall provide, without cost, the services listed below.

Utilities. The Government will furnish natural gas, electrical power, sewer service, and water at no cost to the contractor during performance of the contract.

6. Contractor-Furnished Items and Services. Except for those items or services specifically stated to be

Government-Furnished, the contractor shall furnish everything required to perform this performance work statement.

a. Quality Standards. Contractor shall furnish all equipment, materials, and tools necessary to properly perform the work defined in this contract.

b. Equipment. All equipment shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the contractor shall be Underwriter's Laboratories (UL) approved or equivalent for overseas areas. This equipment must operate using existing building circuits. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

Vacuums for carpeted floors shall be of commercial quality.

c. Plastic Trash Can Liners. Contractor shall furnish plastic trashcan liners of adequate quality to protect each trashcan.

d. Restroom Supplies. Contractor shall furnish the following restroom supplies. Samples of materials shall be submitted to the Contracting Officer/COR for approval prior to contract start and whenever a change occurs. The COR shall approve supplies in advance of use.

Toilet paper

Paper towels

Soap

Deodorizer spray

Deodorant for urinals/toilet bowls

Signs for wet floor

Additional dispensers when necessary

e. Miscellaneous Contractor-Furnished Items.

Cleaners

Disinfectants - Use of disinfectant is required where applicable

Polishes

Tile cleaner

Floor wax

Plain rags

Dust control rags

7. Contract Administration Data

a. Interference with Business. The service shall be performed in such a way that there will be no interruption to, or interference with, the normal operation of Government business on the premises.

b. Other Contracts. The Government may undertake or award other contracts for additional work and the contractor shall fully cooperate with such other contractors and Government employees and carefully fit his own work to such additional work as may be directed by the COR. Contractor shall not commit or permit any act, which will interfere with the performance of work by any other contractor, or by Government employees.

c. Correspondence. Proper routing and distribution of correspondence is required to insure that the

Contracting Officer has knowledge of pertinent action taken relating to the contract. Contractor shall furnish to the Contracting Officer copies of all written correspondence including transmittal letters to the COR.

8. Special Contract Requirements.

a. Supervision of Services. Contractor shall arrange for satisfactory supervision of the contracted work. The supervisor shall be available at all times during the contract period for consultations with the Contracting Officer or his representative. Contract employees shall not take direction from any FAA employee except the COR, the alternate COR.

b. Performance Evaluation. All work shall be performed in a workmanlike manner and with a minimum of interference with activities of the FAA. All services performed by the contractor shall be performed to the

Government's satisfaction. Inspection and acceptance by the Government will be performed by the authorized

COR.

(1) For any day that service is required and contractor does not perform, and/or does not provide another party to perform for him, the Government shall deduct for each day service is not accomplished. If the contractor fails to provide another party to perform contracted services, the Government may do

so. Any excess costs to Government resulting from such action shall be withheld from any monies due the contractor.

(2) Any time that deficiencies are noted in the services performed and the contractor fails or refuses to satisfactorily correct such condition of unsatisfactory performance within four hours after notification of the contractor (or within an extended period authorized by the Contracting Officer) the Government may hire another party to cure the deficiencies. Any costs to Government resulting from this action shall be withheld from any monies due or to become due to the contractor.

NOTE: The contractor shall make note of the difficulties associated with the cleaning of secure areas in the building covered by this contract, and include in his/her bid all costs in connection herewith. The Electronic Equipment Room is a secure area. The work performed in this area is directed toward the control and separation of air traffic control. The importance of this operation cannot be overstressed. Interference of any kind by the contractor, his/her employees, or equipment will not be tolerated. The inadvertent flipping of a switch or turning of a dial could result in the loss of human life.

9. Security Requirements:

The contract personnel working on site will be required to have a background investigation and a contractor security

ID badge. If they fail the background investigation, security will not give the person(s) a badge and another employee will have to be found. The contractor security ID badge will have to be worn by the employees at all times while on

FAA property. It will be worn on the body between the chin and the waist. The contractor cannot be on FAA property unless badged anytime during this contract; being escorted is not allowed. The contractor will be responsible for safeguarding any keys and security badges and proximity cards issued to the contract personnel. If lost, contractor will bear the costs for replacement. The security of the building will be maintained by the contractor or contract personnel at all times. Work by the contractor will be performed during normal duty hours. The contractor and/or his representative are required to sign-in upon arrival and before departure. No exterior doors will ever be propped open by the contractor.

10. Safety. The contractor is responsible for instructing his employees in appropriate safety measures and informing them of their obligation to obey existing regulations. In addition the contractor shall not permit placing or using of mops, brooms, or equipment in the traffic lanes or other locations in a manner to create a safety hazard and shall provide appropriate warning signs for slippery areas.

FAA operations in certain areas within the Macon Air Traffic Control Tower (ATCT) are directed towards the control and separation of air traffic, and directly affect national security. The importance of these operations cannot be overstressed. Interference of any kind by the contractor, of a dial could be disastrous in loss of man-hours, property, and perhaps lives. It is of the utmost importance that the noise level in these areas, particularly the Tower Cab, be kept to a minimum. The contractor shall not plug any of his/ her per-driven equipment into any electrical outlets. The contractor employees shall cooperate with the COR/

FAA employees in working out the best and safest methods for contract performance in the FAA equipment areas.

D7 - 7 Days per week

W - Weekly

M - Monthly (2nd Thursdays)

Q - Quarterly (2nd Tuesdays of October, January, April and July)

SA - Semi-Annually (2nd Tuesdays of January and July)

A - Annually (2nd Tuesdays in July)

S17A3:A3:Q15 ATCT CAB D7 SA D7 D7 SA D7 SA M M M M 136 Carpet ATCT STAIRWELL W W Q SA M M M 116 Concrete ATCT JUNCTION D7 SA D7 W D7 Q D7 SA M 82/36 Carpet ATCT I7 (BREAKROOM) W W M SA A D7 W D7 Q D7 SA A A A 158 Tile ATCT I6 A W SA D7 A Q A A 158 Tile ATCT I5 W A D7 A Q A A 158 Carpet ATCT I4 W W A A M SA D7 A Q A A 158 Tile ATCT 13 W W A A SA D7 A Q A A 158 Tile ATCT 11 W W A A SA D7 A Q A A 158 Tile ATCT BASE BUILDING W A W W A A D7 M D7 Q D7 A Q A M M A 837 Carpet

ATCT ELEVATOR D7 D7 W SA A 15

Tile/Carpet in front STAIRWELL Q SA A 607 Concrete ATCT BREEZEWAY D7 D7 M SA A A A 141 Tile Total 2918

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