J06 - Evaluation Factors and Methodology.pdf

Source Selection Information - See FAR 2.101 and 3.104 For Official Use Only

2025 GAOA Cradle of Forestry King House Repairs:

Evaluation Factors and Methodology

Submission Requirements and Evaluation Minimum Requirements

1. EVALUATION FACTORS

General

Evaluation Methodology

Factor Identification – The Source Selections Evaluation will evaluate the proposals received in response to the Solicitation. Award will be made to the offeror who represents the best value to the Forest Service on the basis of both non-cost factors and Cost/Price factors:

Non-Cost/Price Factors:

Factor 1 – Technical Approach Factor 2 – Experience Factor 3 – Past Performance

When combined, these technical evaluation factors are more important than cost or price.

Factor 4 – Cost/Price

Factor 1: Technical Approach

a. Submission Requirements: The Offeror shall submit the following information:

Provide a narrative describing the proposed primary firm’s approach for meeting the requirements stated in the scope of work. Describe the offeror’s approach to managing employees, including subcontractors, to promote quality and timely performance. The narrative needs to explain how the offeror will manage and successfully complete the project, and provide a construction schedule outlining the major components of work. If the experience of an entity is being claimed in Factor 2-Experience, that entity must be named in the above narrative and organizational chart if provided.

The technical approach narrative shall be Times New Roman 11 font (minimum) and limited to two (2) double-sided 8.5” x 11” page (or four (4) single-sided 8.5” x 11” pages) and up to one

(1) additional page for the organizational chart.

b. Minimum Requirement: The Government will subjectively evaluate the technical approach to determine the offeror’s ability to meet the requirements of this RFP. The Government will evaluate the extent to which the offeror is able to perform and complete the Scope of Work.

Proposals that demonstrate the following may be considered more favorably:

• A commitment to retain employees.

• The offeror and any proposed subcontractors have previously worked together.

• Ability to perform without subcontracting.

Factor 2: Experience

a. Submission Requirements: Submit a minimum of three (2) and a maximum of five (5) relevant construction projects in which the Offeror was the Prime Contractor that best demonstrates the Offeror’s experience on relevant projects that are similar in size, scope, and complexity to the Request for Proposal (RFP).

For the purposes of this evaluation, relevant projects will include projects valued at $20,000 or more and contain building renovations and new construction. To be considered relevant, projects must have been completed within the past five (5) years of the proposal issue date for this RFP. Preference will be given to those offerors that can show experience with restoration of historical buildings.

A project is defined as work performed under a single task order or contract. For multiple/single award and IDIQ type contracts, the contract as a whole shall not be submitted as a project;

rather Offerors shall submit the work performed under a task order as a project.

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP.

b. Minimum Requirement: The Government will evaluate the Offeror’s demonstrated experience and depth of experience in performing relevant facilities maintenance or construction projects as defined in the solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The Government will only review the first five (5) projects , in the order they were submitted in the proposal. Any projects submitted in excess of the first five

(5) for Experience will not be considered.

If an offeror has no record of past performance, the government will not evaluate the offeror on this factor.

Relevant projects where the Offeror and its proposed subcontractors previously worked together may be considered more favorably than those that have not worked together.

Proposals that contain relevant projects completed for the Forest Service may be considered more favorably.

Factor 3: Past Performance

a. Submission Requirements: If a completed Contract Performance Assessment Reporting System (CPARS) Evaluation Report or a Construction Contractor Appraisal Support System (CCASS) Evaluation Report is available, it shall be submitted with the proposal for each project included in Factor 2 for road maintenance experience. If there is not a completed CPARS or CCASS evaluation, then submit references – including company name, contact name, phone number, and email address - for each of the projects submitted for Factor 2.

Offerors shall provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 2 – Experience. Offerors shall also address any adverse past performance issues.

Explanations shall be Times New Roman 11 font (minimum) and shall not exceed two (2) double-sided 8.5” x 11” pages (or four (4) single-sided 8.5” x 11” pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the Offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Submitting only performance award or additional information is not acceptable.

b. Minimum Requirement: This evaluation focuses on how well the Offeror’s team performed on the relevant projects submitted under Factor 2 – Experience and may also consider past performance on other projects currently documented in known sources. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of Contractors who are part of a partnership or JV identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

The assessment of the Offeror’s past performance will be used as a means of evaluating the Offeror’s probability to successfully meet the requirements of the RFP.

Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance and will receive a NEUTRAL rating.

Factor 4: Cost/Price Submission Requirement:

Submit a Firm Fixed Price for the items in the Schedule of Items. Offerors shall submit a completed Schedule of Items for the project.

Source Selection Decision:

In order to select the successful offerors, the Government will complete a comparative technical evaluation for the offers received to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

Evaluation Methodology:

The Government will evaluate the total price to determine fairness and reasonableness. The total prices will be evaluated but not scored. Reasonableness will be determined by comparison to other competitive prices received and to the Independent Government Estimate. If a price is disproportionally lower than other competitive prices, the price may be deemed unrealistic. If necessary, the price break downs may be analyzed to determine whether the price elements are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the information provided by the Offeror.

A. The degree of importance of the price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based, or when the price is so significantly high as to diminish the value of the technical superiority to the Government.

B. The Government may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the offeror’s best terms from a cost or price and technical standpoint. However, if considered necessary by the Contracting Officer, discussions will be conducted with only those offerors determined to have a reasonable chance for award.

C. The Government reserves the right to make an award to other than the lowest priced offeror or to the offeror with the highest non-price evaluation if the Contracting Officer determines that to do so would result in the greatest value to the Government.

2025 GAOA Cradle of Forestry King House Repairs: