J.A Simplex Fire Alarm Redacted signed.pdf

OFOC SOP Revision 10 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval For

Other Than Full and Open Competition (>SAT)

Butler VAMC Replace Building # 7 Master Control Panel Project

1. Contracting Activity:

Department of Veterans Affairs, Network Contracting Office 4 Construction West (NCO4), Pittsburgh, PA.

The proposed procurement, Acquisition Plan Action ID: 36C244-24-AP-4382, is for Replace Building # 7 Master Control Panel, Butler VA Healthcare System, New Castle Road Campus, Butler, PA.

2. Description of Action Being Processed:

This justification is to support the use of brand name items for the expansion of the Replace Building # 7 Master Control Panel at the Butler VA Healthcare System, New Castle Road Campus. Providing for other than full and open competition for the procurement of certain items supports the need for safety and standardization throughout the facility.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the expansion of the Replace Building # 7 Master Control Panel at the Butler VA Healthcare System, New Castle Road Campus. The scope includes everything necessary to construct a functional building that meets the requirements of the Department of Veterans Affairs. There are brand name items listed below for which the VA is not able to accept equal or alternate items.

a. Fire Alarm System:

i. Simplex ii.

iii. Unique Qualifications: The fire alarm notification system and all associated equipment are required by NFPA 72 (National Fire Alarm Code). “Simplex” is the existing fire alarm system in the hospital, and only parts, software and firmware from the same manufacturer will work with the system.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research

Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4

Revision 10 Date: 09/10/2020

( ) (5) Authorized or Required by Statute FAR 6.302-5; 38 U.S.C 8153 Public Law 104-26 ( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Butler VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Fire Alarm System:

i. Simplex

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Fire Alarm System and subsequent retraining of facility staff on operation.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service- Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be

Fair and Reasonable:

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

A Vendor Information Pages (VIP) search and market research were conducted for the original procurement of these components. No other manufacturer will integrate with the existing systems listed above. The manufacturers and products are exclusively acceptable for reasons outlined in this J&A.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing systems being used at the Butler VAMC New Castle Road Campus, Butler, PA.

Revision 10 Date: 09/10/2020

10. Listing of Sources that expressed, in writing, an interest in the acquisition:

Not applicable. It is the responsibility of the offerors, and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ryan Gallagher Date Healthcare Engineer

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer Date

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Date Supervisory Contract Specialist

RYAN GALLAGHER

Digitally signed by RYAN GALLAGHER

DN: CN=RYAN GALLAGHER +

OID.0.9.2342.19200300.100.1.1=0002915240136001,

OU=People, OU=Department of Veterans Affairs, O=U.S.

Government, C=US Location: Butler VAMC Reason: I am the author of this document Contact Info: 724-285-2477 Date: 2024.08.21 13:52:22-04'00'

ELIJAH

MCINTOSH

Digitally signed by ELIJAH

MCINTOSH

Date: 2024.08.22 08:40:20 -04'00'