J.2_-_Form_of_Offer_Letter_and_Bid_Form.pdf
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- Solicitation number
- DCAM-26-CS-IFB-0003
- Issued by
- District of Columbia
About this file
This is a Form of Offer Letter and Bid Form for Invitation for Bid (IFB) DCAM-26-CS-IFB-0003 issued by the District of Columbia Department of General Services (DGS) on behalf of the Department of Aging and Community Living (DACL). The project involves construction services for a new 3,000 square-foot Ward 8 Senior Wellness Center located at 1700 Q Street, SE, Washington, DC 20020, designed to serve as a congregate space for seniors with a gym, meeting rooms, and educational facilities. Bidders must submit a lump sum price covering all 23 work divisions, including General Requirements, Existing Conditions, Concrete, Masonry, Metals, Wood and Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, Special Construction, Conveying Equipment, Fire Suppression, Plumbing, HVAC, Integrated Automation, Electrical, Communications, Electronic Safety and Security, Earthwork, Exterior Improvements, and Utilities. The mandatory pre-bid conference and site visit is scheduled for January 29, 2026, at 9:30 A.M., with written questions due by February 4, 2026, at 2:00 P.M., and electronic bids due by February 25, 2026, at 2:00 P.M., with bid opening at 3:00 P.M. the same day. Substantial completion is required by May 3, 2027, with final completion by July 2, 2027, and an administrative term extending to September 1, 2027.
The contract will be awarded to the lowest responsive and responsible bidder based on price-related evaluation factors. Bidders must hold their bids open for a minimum of 120 days after the IFB closing date and agree to enter into a contract within 10 days of award notification. The procurement includes a mandatory 35 percent Certified Business Enterprise (CBE) subcontracting requirement, with at least 35 percent of the dollar volume subcontracted to Small Business Enterprises (SBEs) or qualified CBEs. Contractors must comply with Davis-Bacon prevailing wage determinations, the Living Wage Act of 2006 (minimum $17.95 per hour through June 30, 2026, then $18.40 per hour), and the Contract Work Hours and Safety Standards Act. Additional requirements include a 51 percent District resident hiring threshold under the First Source Employment Agreement, a 5 percent bid bond, performance and payment bonds equal to 100 percent of the contract amount, and comprehensive insurance coverage with $1,000,000 general liability per occurrence and $2,000,000 aggregate. A disincentive fee of $2,250 per day applies for failure to achieve substantial completion by the scheduled date. Bidders must certify that they have not engaged in collusion, anti-trust violations, or agreements that would prohibit DSLBD Certified Companies from participating in the work.
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Text version
Form of Offer Letter and Bid Form
DCAM-26-CS-IFB-0003
[Contractor’s Letterhead]
[Insert Date]
Kianna Shepherd Contracting Officer Department of General Services 3924 Minnesota Ave, NE, 5th floor Washington, DC 20019
Reference: Invitation for Bid (“IFB”) DCAM-26-CS-IFB-0003
Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center
Dear Ms. Shepherd:
On behalf of [INSERT NAME OF BIDDER] (the “Bidder”), I am pleased to submit this bid in response to the Department of General Services’ (the “Department” or “DGS”) IFB for the Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center. The Bidder has reviewed the IFB and the attachments thereto and any addenda thereto (collectively, the “Bid Documents” or “Contract Documents”) and has conducted such due diligence and analysis as the Bidder, in its sole judgment, has deemed necessary in order to submit its bid in response to the IFB. The Bidder’s bid and the Lump Sum Price are based on the Bid Documents as issued and assume no material alteration of the terms of the Bid Documents (collectively, the bid and the Lump Sum Price are referred to as the “Bidder’s Bid”.
The Bidder’s Bid is as follows:
CLIN DESCRIPTION LUMP SUM
PRICE
Furnish all necessary services, supervision, permits, labor, supplies, materials, and equipment necessary to complete the Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center in accordance with the Drawings and Specifications (Attachment J.1) and Section C, Specifications/Scope of Work, of the IFB.
Unless the Bidder clearly indicates in its bid that it is offering an “equal” product, its shall be considered as offering a brand name product referenced in the IFB.
Lump Sum Price in Words:
The Bidder shall submit a completed Price Schedule Bid Form providing the price for Division and CLIN 001, for Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center. The sum of all the prices for each Division Component must equal the Lump Sum Price for CLIN001.
The Bidder’s Bid is based on and subject to the following conditions:
1. The Bidder agrees to hold its bid open for a period of at least one hundred twenty (120) days after the IFB closing date.
2. Assuming the Bidder is selected by the Department , the Bidder agrees to enter into a contract with the Department on the terms and conditions described in the Bid Documents within ten (10) days of the notice of the award.
3. Both the Bidder and the undersigned represent and warrant that the undersigned has the full legal authority to submit this bid form and bind the Bidder to the terms of the Bidder’s bid. The Bidder further represents and warrants that no further action or approval must be obtained by the Bidder in order to authorize the terms of the Bidder’s bid.
4. The Bidder and its principal team members hereby represent and warrant that they have not: (i) colluded with any other group or person that is submitting a bid in response to the IFB in order to fix or set prices; (ii) acted in such a manner so as to discourage any other group or person from submitting a bid in response to the IFB; or (iii) otherwise engaged in conduct that would violate applicable anti-trust law.
5. The Bidder hereby certifies that neither it nor any of its team members have entered into any agreement (written or oral) that would prohibit any contractor, subcontractor or subconsultant that is certified by the District of Columbia Office of Department of Small and Local Business Enterprises as a Local, Small, Resident Owned or Disadvantaged Business Enterprise (collectively, “DSLBD Certified Companies”) from participating in the work if another company is awarded the contract.
This Form of Offer Letter and Bid Form are being submitted on behalf of [INSERT FULL LEGAL
NAME, TYPE OF ORGANIZATION, AND STATE OF FORMATION FOR THE BIDDER].
Sincerely, Company:
Name:
Title:
Date:
Signature:
Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center
DIVISION NO. DESCRIPTION DIVISION COST
Division 01 General Requirements
Division 02 Existing Conditions
Division 03 Concrete
Division 04 Masonry
Division 05 Metals
Division 06 Wood, Plastics, Composites
Division 07 Thermal and Moisture Protection
Division 08 Openings
Division 09 Finishes
Division 10 Specialties
Division 11 Equipment
Division 12 Furnishings
Division 13 Special Construction Division 14 Conveying Equipment Division 21 Fire Suppression Division 22 Plumbing Division 23 Heating, Ventilating, and Air Conditioning
(HVAC)
Division 25 Integrated Automation Division 26 Electrical Division 27 Communications Division 28 Electronic Safety and Security Division 31 Earthwork Division 32 Exterior Improvements Division 33 Utilities
Lump Sum Price: $_____________________
Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center
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