J.1_Statement of Work Chicago VTC.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project Chicago District Office Conference Room VTC

General Information

1.0 Scope of Work

FSIS OCIO requires the purchase, installation, and maintenance of equipment for an upgrade to the Chicago District Office conference room.

2.0 Background

The U.S Department of Agriculture (USDA), Food Safety and Inspection Service (FSIS) is responsible for the inspection of meat, poultry, egg and egg products to ensure that they are safe, wholesome, and properly labeled. FSIS is a geographically diverse organization relying on a variety of information technology (IT) solutions to execute the FSIS mission with dispersed personnel and other government agencies. The FSIS network infrastructure is comprised of a variety of IT solutions connected via a USDA wide area network.

Contractor Requirements

3.0 Technical Requirements / Tasks

1.0 Objective

The purpose of this requirement is to equip, support and maintain the IT (Information Technology) and Video Teleconferencing (VTC) equipment for FSIS Conference Room 114/115 at the Chicago District Office. The Offeror shall maintain and support as outlined to support the IT/VTC technologies.

The estimated project plan is as follows:

This system will be centered around (1) Planar 86” 4K primary display, (2) Planar 55” 4k ancillary displays, and a QSC control and audio processing system. The system will provide USB/HDMI connectivity to users so that Teams, Zoom, and other conferencing software on their laptops can be connected with the audiovisual equipment.

1.2 Installation

• Video o The primary display will be (1) Panasonic 86” 4K commercial display.

o The secondary displays (2) Panasonic 55’ 4K o A Liberty AV IP solution will distribute the video signals across the various displays via the network switch located in the equipment rack.

o Video Sources include:

Wireless Connectivity through the Barco ClickShare Laptop HDMI Connection at (2) cable cubbies in the table o Video Capture will be provided by (1) QSC VTC camera.

• Audio o Audio processing will be supported by a QSC Core 8 Flex installed in the equipment rack.

Audio pick up will be provided by (1) ceiling mounted microphone array.

Audio play back will be provided by (4) ceiling mounted speakers supported by (1) 200W power amplifier.

o Users shall be able to place phone calls using the microphones and speakers in the room via (2) methods.

A VOIP line provided by USDA will be connected directly to the QSC Audio DSP and users will be able to dial out and answer calls via the touch panel.

Users will also be able to connect their cell phones to the system via Bluetooth before or during a call.

• Control o Control will be provided by an iPad that will be placed on a docking/charging station on the wall, location TBD.

o At a minimum users shall be able to:

System On/Off

VTC/ATC

• Dialing

• Answering Calls

Audio and Video Source Routing Audio Volume Control and Mute Microphone

• Preset

• Mute

• Integration o Middle Atlantic MFR equipment rack shall be placed in one of the equipment closets and will house the majority of the AV equipment.

o Cisco POE+ network switch will provide to power the POE equipment and facilitate IP traffic for AV transport and control commands.

o Wireless Access Point (WAP) shall be provided and installed in the equipment rack to allow the iPad to communicate with the QSC Core.

o A cable raceway shall be installed over top of the carpet between a wall and the table to facilitate power and cabling at the table, exact location TBD.

A high-voltage whip for the table connections shall be connected to an existing circuit.

1.3 Materials

Qty Manufacturer Model Short Description 1 Panasonic TH-86CQ1U 86" 4K UHD, 400 cd/m2, ATSC/NTSC/QAM Tuner 1 Chief XTM1U Micro-Adjust Tilt Wall Mount, X-Large 2 Panasonic TH-55CQ1U 55" 4K UHD, 450 cd/m2, ATSC/NTSC/QAM Tuner 2 Chief LTM1U Micro-Adjust Tilt Wall Mount, X-Large 1 Barco R9861522US CX-50 set 3 DigitaLinx IPEX5002 HDMI Over IP Decoder - Scalable 4K Solution over 1Gb Network w/ full Matrix & Video wall Capability 1 QSC NC-12x80 12x Optical Zoom 80° Horizontal Field of View, PTZ Network

Camera, PoE, with HDMI and SDI output. Includes PTZ-WMB1 wall mount bracket

4 DigitaLinx IPEX5001 HDMI Over IP Encoder - Scalable 4K Solution over 1Gb Network w/ full Matrix & Video wall Capability

2 QSC I/O USB Bridge Q-SYS PoE bridging endpoint for AV-to-USB Bridging. Delivers driverless usb 2.0 connection. Includes dual LAN connections.

1 V6 AV PDAV_OFR ADA Compliant OTF Raceway 2 V6 AV PDAV_CUBBY Cable Cubby Solution 6 AtlasIED FAP43T-W 4.5" Coaxial Speaker System with 70.7/100V-32W

Transformer/8Ω Bypass & SFMS 1 Clockaudio TIM-1000-CM Low profile Ceiling Microphone with tracking ability and

Adaptative Proximity Tracking Technology (APT).

1 Clockaudio TSB-1000 SupportBridge 1 QSC BT1 Single gang US Bluetooth Wall Plate interface (includes white and black faceplates, Axiom bus compatible).

1 QSC CORE 8 FLEX Unified Core with 8 local audio I/O channels, 64x64 network I/O channels with 8x8 Software-based Dante license included, USB AV bridging, dual LAN ports, VoIP telephony, 8x8 GPIO, 8 AEC processors, Half-size 1RU.

1 QSC SLQUD-8N-P Q-SYS Core 8 Flex, Core Nano, NV-32-H (Core Capable). UCI Deployment Software License, Perpetual.

1 QSC SLQSE-8N-P Q-SYS Core 8 Flex, Core Nano, NV-32-H (Core Capable).

Scripting Engine Software License, Perpetual.

1 QSC SPA2-200 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo Operation 200 watts into 8Ω & 4Ω, Bridged operation 400 watts into 8Ω & 4Ω, and 350 watts into 70v and 100v / 100-240 VAC Operation.

1 Middle Atlantic MFR-2027GE 20SP27D MOBILE F RACK GE 1 V6 AV PDAV_MISC Miscellaneous Hardware 1 V6 AV PDAV_CABLE Miscellaneous Wire, Cable, and Connectors 1 DigitaLinx IPEXAR-5000 ARRANGER CONTROLLER 5000 1 iPort 71003 LUXE WALLSTATION BLACK 1 iPort 71015 LUXE CASE BLACK works with iPad 10.2-inch 9th gen|8th gen

|7th gen 1 Apple iPad 10.2" iPad 1 Cisco CBS350-24FP-4G-

EU

28-port Gigabit Managed Switch (24 PoE+ budget 370W; 4 Gigabit SFP) - EU

1 Ubiquiti Networks U6-PRO-US The Access Point WiFi 6 Pro (U6 Pro) is a high-performance, dual-band WiFi 6 access point ideal for home and office use.

1.4 Maintenance Agreement

The Contractor will provide an ongoing maintenance and training agreement resulting in a true “as a Service” experience. This includes total system support during normal business hours (Monday-Friday, 8am-5pm, Local Time, excluding federal holidays.) Total system support includes unlimited remote support and unlimited on-site support over the life of the contract. At a minimum, two preventative maintenance visits must also be included per contract year.

Remedial maintenance support (remote and on-site) will occur as necessary to ensure optimal system functionality. This agreement includes the following:

• Complete Hardware Coverage during the contract term for all installed equipment o Repair/RMA o Replacement o Labor for assessment and repair

• Remote diagnostics and system monitoring via VPN as allowed by the Customer

• Unlimited remote support within 4 business hours, excluding federal holidays

• Online Service Web Portal (if applicable) o Trouble Ticket System o Username and Logins to report system issues, limit three per customer o System to monitor ticket resolution and escalation

• Unlimited on-site support during normal business hours, excluding federal holidays o On-site response within one (1) business day of remote diagnosis, based on room availability

• Critical Firmware and Software updates as needed

• Training provided at the request of the client during normal business hours

• Expedited freight

The following are included with each preventive maintenance visit:

• Test all sources and destinations:

o Audio o Video

• Perform complete check of system control

• Inspect and clean all touch panels and viewing surfaces

• Test all projectors and cameras for proper operation

• Where applicable, verify video storage and retrieval functions

• Provide critical firmware and software updates

• Transmit report detailing the following:

o Any damage noted during inspection o Aging and/or End of Life equipment o Any deficiencies or corrective actions

• Recommend system modifications for any noted deficiencies

4.0 Government Furnished

The government will provide access to government-controlled facilities, equipment, and materials for daily business use of staff called for under this Statement of Work (SOW).

The work shall be performed at:

1919 Highland Avenue, Conference Room 114/115 Lombard IL 61468

Meetings and project planning activities will be performed virtually via Microsoft Teams.

LEGAL HOLIDAYS (SEPT 2021)

(a)The Federal Government observes the following days as holidays.

New Year’s Day January 1st*

Martin Luther King’s Birthday Third Monday in January Presidents’ Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day

June 19th*

Independence Day July 4th* Labor Day First Monday in September Columbus Day Second Monday in October Veterans’ Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

(b) In addition to the days designated above as holidays, the Government may observe additional days in accordance with 5 USC 6103.

[End of text]

5.0 Deliverables / Schedule

Deliverable Deliverable Due Date Deliver To Kickoff Meeting Within 1 week of contract award COR Project Plan 30 Days after Award COR Equipment Inventory 30 Days after award COR OEM Product Documentation During User Acceptance COR Audio/Visual Testing Plan 1 Week prior to work commencement COR Audio Visual Operations & Maintenance Instructions

30 Days after award COR

Project Close Out meeting 1 week after contract completion COR

6.0 Travel

Travel must be incorporated into the quote. The Government will not reimburse for travel.

7.0 Contractor’s Key Personnel

Not Applicable

8.0 Security Requirements

Identification is required for access to Government buildings.

9.0 Data Rights

Not Applicable

10.0 Section 508 – Electronic and Information Technology Standards

10.1 SECTION 508 ACCESSIBILITY OF INFORMATION AND COMMUNICATIONS TECHNOLOGY (SEP 2023) This contract vehicle is subject to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 749d) as amended by the Workforce Investment Act of 1998 (P.L. 105-220). The Revised Section 508 Standards, which consist of 508 Chapters 1 and 2 (Appendix A), along with Chapters 3 through 7 (Appendix C), contain scoping and technical requirements for information and communication technology (ICT) to ensure accessibility and usability by individuals with disabilities.

Compliance with these standards is mandatory for Federal agencies subject to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

Each ICT product or service furnished under this contract shall comply with the Revised Section 508 ICT Accessibility Standards at a minimum, as specified in the contract. If any furnished product or service is determined to be noncompliant, the Contracting Officer will notify the Contractor in writing. The Contractor shall, without charge to the Government, remediate or replace the noncompliant products or services within a specified timeframe as determined by the Government in writing. If such remediation or replacement is not completed within the time specified, the Government shall have the following recourses:

1) Cancellation of the contract, delivery, task order, purchase, or line item without termination liabilities; or

2) In the case of custom ICT being developed by a contractor for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm for the noncompliant ICT, with the contractor liable for reimbursement to the Government for any expenses incurred thereby.

The contractor must ensure all noncompliant ICT products and services are provided pursuant to extensive market research and exhibit the highest level of compliance while satisfying the contract requirements.

For every ICT product or service accepted under this contract by the Government that does not comply with the Revised Section 508 Accessibility Standards, the contractor shall, at the discretion of the Government, remediate or upgrade the item with a compliant equivalent product or service, if commercially available and cost neutral, on either a contract specified refresh cycle for the product or service, or on a contract effective option/renewal date, whichever shall occur first.

Section 508 Compliance Vendors, contractors, and their respective ICT products and services shall comply with the following standards, policies, and procedures. In the event of conflicts between the referenced documents and this contract vehicle, the contract vehicle shall take precedence.

1) Revised Section 508 ICT Accessibility Standards

2) Section 508 of the Rehabilitation Act as amended (29 U.S.C. 794d)

3) Federal Acquisition Regulation (FAR) Subpart 39.2

4) USDA Section 508 Departmental Regulation

Additionally, all contract deliverables are subject to these standards.

All ICT products and services, regardless of format, must conform to the applicable Section 508 standards to allow Federal employees and members of the public with disabilities equivalent access to and use of information and data provided to those without disabilities.

All contractors, sub-contractors, and consultants are responsible for preparing or posting content must comply with the applicable Section 508 accessibility standards and, where applicable, those set forth in the referenced policy or standards document. Remediation of any noncompliant ICT or materials as set forth in this contract vehicle shall be the responsibility of the contractor, sub-contractor, or consultant.

According to the Access Board’s Section 508 Scoping Requirements The following Section 508 provisions apply to the products and/or services identified in this contract vehicle:

https://www.access-board.gov/ict/#about-the-ict-accessibility-standards https://www.access-board.gov/law/ra.html#text-of-section-508-of-the-rehabilitation-act-of-1973-as-amended-29-usc-794d https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2039_2.html http://www.ocio.usda.gov/document/departmental-regulation-4030-001 https://www.access-board.gov/ict/#508-chapter-2-scoping-requirements

• C202 Functional Performance Criteria: Where the requirements in Chapters 4 and 5 do not address one or more functions of telecommunications or customer premises equipment, the functions not addressed shall conform to the Functional Performance Criteria specified in Chapter 3.

• C203 Electronic Content: Electronic content that is integral to the use of telecommunications or customer premises equipment shall conform to the most current Web Content Accessibility Guidelines (WCAG) Level A and Level AA Success Criteria and Conformance Requirements.

• C204 Hardware: Where components of telecommunications equipment and customer premises equipment are hardware, and transmit information or have a user interface, those components shall conform to applicable requirements in Chapter 4.

• C205 Software: Where software is integral to the use of telecommunications functions of telecommunications equipment or customer premises equipment and has a user interface, such software shall conform to C205 and the applicable requirements in Chapter 5.

WCAG Conformance: User interface components, as well as the content of platforms and applications shall conform to the most current WCAG Level A and Level AA Success Criteria and Conformance Requirements.

• C206 Support Documentation and Services: Where support documentation and services and provided for telecommunications equipment and customer premises equipment, manufacturers shall ensure that such documentation and services conform to Chapter 6 and are made available upon request at no additional charge.

In addition, vendors and contractors shall comply with the standards, policies, and procedures below for all ICT pursuant to this contract:

• For Custom ICT Development Services, the vendor or contractor shall ensure the ICT fully conforms to the applicable Revised Section 508 standards prior to delivery and before final acceptance.

• For Installation, Configuration, and Integration Services, the vendor or contractor shall not install, configure, or integrate the equipment and software in a way that reduces the level of conformance with the applicable Revised Section 508 standards.

• For Maintenance, Upgrades, and Replacements, the vendor or contractor shall ensure maintenance upgrades, substitutions, and replacements do not reduce the original level of conformance with the applicable Revised Section 508 standards at the time of the contract award.

• Service Personnel are ensured by the vendor or contractor to possess the knowledge, skills, and ability necessary to address the applicable Revised Section 508 standards and shall provide supporting documentation upon request.

• When providing Hosting Services, the vendor or contractor shall not reduce the existing level of conformance of the electronic content with the applicable Revised Section 508 standards.

• When purchasing ICT where 1) Section 508 validation is not possible prior to award, 2) the ICT will be changed after the award, or 3) ICT will be hosted in a third-party environment, the vendor or contractor shall test and validate the ICT solution for conformance to the Revised Section 508 standards, in accordance with the required testing methods as defined by the agency.

• The vendor or contractor shall document and maintain information regarding the measures taken to ensure compliance with the applicable requirements. This documentation includes but is not limited to testing records, product demonstrations, and reported defects by end users and testers.

• Prior to acceptance, the vendor or contractor shall provide an Accessibility Conformance Report (ACR) for each ICT item that is developed, updated, and/or configured for the agency, and when product substitutions are offered. The ACR should be based on the latest version of the Voluntary Product Accessibility Template (VPAT) provided by the Information Technology Industry Council (ITI). To be considered for award, an ACR must be submitted for each ICT item, and must be completed according to the instructions provided by the ITI.

Note: A supplemental ACR may be required if the agency has additional or stricter accessibility requirements than what is outlined in the VPAT.

• Prior to acceptance, the agency reserves the right to require a full working demonstration of the completed ICT item to demonstrate conformance to the agency’s accessibility requirements in addition to independent testing to validate.

• In the case of non-compliance where the vendor or contractor claims its products and/or services satisfy the applicable Revised Section 508 standards specified in the contract vehicle, the contracting officer will promptly inform the vendor or contractor in writing of the non-compliance. The vendor or contractor shall, at no cost to https://www.access-board.gov/ict/#C202-functional-performance-criteria https://www.access-board.gov/ict/#C203-electronic-content https://www.access-board.gov/ict/#C204-hardware https://www.access-board.gov/ict/#C205-software https://www.access-board.gov/ict/#C206-documentation-services https://www.section508.gov/sell/vpat http://www.itic.org/policy/accessibility the agency, repair or replace the non-compliant products or services within the period specified by the contracting officer.

All Information and Communications Technology (ICT) subject to the Revised Section 508 standards will be evaluated for Section 508 conformance and usability. The test must be administered by a Federal Section 508 Testing Center. All maintenance for ICT that requires upgrades, modifications, installations, repairs, and purchases shall adhere to the Revised Section 508 standards.

(End of Text)

10.2 POST-AWARD ADMINISTRATION AND MONITORING OF SECTION 508 COMPLIANCE ACCESSIBILITY OF

ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2015)

The Section 508 Plan/Remediation Plan and any modifications to the Plan must be submitted for approval to the Office of the Chief Information Officer (OCIO) or the Department OCIO when the proposed requirement is for or includes the acquisition of EIT products and services that are subject to Section 508 conformance provisions as required by departmental and federal requirements. Any exception must be documented and approved by OCIO.

[End of text]

Attachment Not Applicable