J.01 Attachment 01 - Statement of Work.docx

Correct Privacy, Access & Utility System Deficiencies VA Medical Center (VAMC) Salisbury, NC

Malcom Randall VA Medical Center Gainesville, FL

STATEMENT OF WORK

RENOVATE COMMON AREA RESTROOMS VAMC

573A4-18-606

LAKE CITY, FLORIDA

Part I – General

1. Executive Summary

1.1. The Lake City VA Medical Center (VAMC) is a medical center located in Lake City, FL that provides medical care for United States Veterans. The purpose of this project is to renovate the existing common area restrooms in multiple buildings on site. The renovations include a new architectural layout & finishes; alterations to existing sanitary, vent, hot water, and cold-water piping; new HVAC ceiling devices, new exhaust fans; improvements to the fire sprinkler head layout, and new electrical fixtures/equipment.

Figure 1: Lake City VA Medical Center Entrance

2. The purpose of this document is to provide a description of the scope of work for the renovation of the common area restrooms according to the drawings and specifications developed for the project.

3. Definitions

3.1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the CO.

3.2. VA COR (PM): The Contracting Officer’s Technical Representative (COR) is responsible for administering contracts under the immediate direction of the CO and the PM/COR at the construction site. When more than one PM/COR is assigned to a construction project one is designated as being in charge and is called the “Senior PM/COR”. The PM/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

3.3. Contractor: This term, as used herein, refers to the Contractor under this contract.

3.4. A/E: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

4. Project Scope

4.1. The intention of this renovation scope of work is to create a welcoming and compliant space for veterans and their families. The project encompasses the architectural, mechanical, electrical, plumbing, and fire protection renovations of the common area restrooms. The existing walls, ceilings, and floor finishes will be demolished to allow for the complete renovation of the entire space. All existing utilities are to be completely renovated to work with the new space, including HVAC, domestic hot and cold water, sewer, fire protection, nurse call, power, and lighting.

4.2. The renovation includes updating finishes, improving accessibility, installing new ceiling devices, and new plumbing fixtures, and ensuring that all renovated restrooms meet all requirements outlined by the VA guidelines.

4.3. The contractor shall completely prepare the site for building operations, including demolition and removal of existing structures, furnish labor and materials and perform work for the entire duration of the project as required by drawings and specifications.

4.4. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

4.5. Offices of Above Group, INC., as Architect-Engineers, will render certain technical services during construction. Such services shall be considered advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

4.6. Before placement and installation of work subject to tests by a testing laboratory retained by the Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

4.7. All employees of general contractors and subcontractors shall comply with the VA security management program and obtain the permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

5. Tentative Schedule

5.1. Schedule Objectives – The contractor shall complete the work required under this Scope of Work within three hundred (360) calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting the hospital’s operations must be done after 5 p.m. in the afternoon and with timely advance coordination through VA’s COR/PM.

6. BID Items

6.1. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, demolition, and alterations as necessary to renovate the common area restrooms as indicated on the plans and specifications.

6.2. ITEM II, Electrical Work: Work includes all labor, material, equipment, and supervision to perform the required electrical construction work on this project including Replacing existing lighting fixtures and providing new GFCI outlets.

6.3. ITEM III, Mechanical Work: Work includes all labor, material, equipment, and supervision to perform the required Mechanical construction work on this project including replacing existing diffusers/grilles, balancing exhaust new ceiling devices, replacing and relocating existing water closets, lavatories, and urinals as indicated on plan.

7. Deductive Alternates

7.1. ALTERNATE NO.1: Provide deducts pricing to omit renovating restrooms B64-CB4 and B64-CB5.

7.2. ALTERNATE NO. 2: Provide deducts pricing to omit renovating restrooms B-64 A401A, B-64- A443, and B-64-A444B.

Part II – Responsibilities

1. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the construction documents (drawings and specifications) within the required period of performance (contract length).

2. No separate staging, office, or workshop area outside of the project limits will be provided. Access to the job site is permitted to drop off materials and project personnel. No long-term (more than necessary for drop-off/pick-up of personnel or materials) parking for contractor or subcontractor vehicles on the VA premises will be permitted. A location for a 20 cu.-yd. or less dumpster will be provided within the vicinity of the main loading dock area at the start of the project and a location for a maximum twenty-foot-long single container will be provided for site storage of contractor’s material. No power or water connection will be provided for the storage container.

3. The parking area for the contractor’s employees is limited and shall be coordinated with the FMS and the Lake City chief engineer.

4. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. Also, the project schedule and construction phases must be approved by VA Chief Engineering. The contractor shall provide all necessary environmental documents.

5. Contractor shall completely prepare the site, prior to the installation of the equipment, and furnish all labor, equipment, and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

6. All projects associated with construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ADA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal, and industry requirements and regulations.

7. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

8. The Contractor shall comply with all applicable federal, state, and local requirements for protecting the safety of the contractor’s employees, building occupants, and the environment. All applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into the occupied space.

9. The Contractors should visit the site as scheduled by the PM/COR and CO as shown in the Site Visit FAR clause. Additional visits are not allowed by the Government.

10. Contractor shall have comprehensive knowledge, experience, expertise, equipment, and personnel to complete this work.

11. Contractor shall keep the VA COR informed at all times of the status and progress of the project.

12. Detailed Schedule and Narrative: The Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

13. Contract Progress Schedule: The progress schedule will be provided in a time-scaled bar graph format for each project phase. The horizontal axis will be scaled for a time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and a detailed breakdown of the construction tasks. All schedule items will show start date and a completion date. The schedule shall follow the VA Critical Path Method design manual’s latest version.

14. Break down the construction period into at least eight construction tasks as required, (e.g.: site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, architectural finishes, tests, final inspection, etc.)

15. The Contractor shall develop a well-organized, practicable, and complete written narrative construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through the COR.

16. The Contractor shall specify how much allowance has been made for adverse weather in the schedule.

17. The Contractor shall specify the days of the week and the hours of construction operations during each phase of the work.

18. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design, and construction matters. Copies of the minutes shall be furnished to the Contracting Officer within seven calendar days of the meetings. The Contractor shall prepare written reds of phone conversations addressing major project issues and furnish a copy to the Contracting Officer within five calendar days of the contract.

19. The Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

20. Any related supporting system, apparatus, material, or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered, and installed by the Contractor without additional cost to the Government.

21. Construction General Sections' applicable requirements: the Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision, and installation requirements, Buy American Act, payment and performance bonds requirements; insurance requirements; progress payments and schedules, work inspection and supervision, daily logs requirements, material and workmanship, guaranty, cleaning up, accident prevention, and other requirements) included in the specifications.

22. Prior to the initial Pre-Construction Meeting, the Contractor shall submit a list of key personnel (Project Manager, on-the-job Superintendent, Quality Control Manager, etc.) to be involved in this project and supply a brief statement of qualifications/biographical data including the name of the individual, company position, years with the company, work and educational background, experience applicable to this Project, tasks to be assigned to that individual on this Project, percentage of the workweek to be committed to this Project, and authority of that individual to act on behalf of the Contractor. All key personnel shall submit evidence of their OSHA 30-hour construction safety training. VA expects to have a COR, Quality Control Manager, and Superintendent on-site fully devoted to this project. The COR shall be committed to a minimum of 30% of work per week on this project and be present on-site the same percentage. Both, the Quality Control Manager and Superintendent, shall be committed to a minimum of 100% of work per week on this project and be present on-site at the same percentage.

23. No later than 10 calendar days after receipt of the award and prior to commencing construction work, the Contractor shall submit a Quality Control Plan proposed to implement the requirements for inspection of construction. Design and construction will be permitted to begin only after the VA acceptance of the CQC Plan.

24. Include, as a minimum, the following to cover all design and construction operations, both onsite and offsite, including work by subcontractors, designers of red, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

24.1. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement all aspects of the work specified.

24.2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

24.3. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of red, consultants, architect-engineers (A/E), offsite fabricators, and suppliers.

24.4. Control, verification, and acceptance of testing procedures for each specific test to include the test name, specification paragraph requiring the test, feature of work to be tested, test frequency, and the person responsible for each test.

24.5. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

24.6. Procedures for tracking design and construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies that have been corrected.

24.7. Reporting procedures, including proposed reporting formats.

24.8. A list of the definable features of design and construction work. A definable feature of work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be worked by the same trade in a different environment. Although each section of the specifications may generally be considered a definable feature of work, there is frequently more than one definable feature under a particular section.

25. All vendor/contract personnel must report to the Police Service and identify themselves upon entering the VA facility. They shall all abide by Police Service rules and personal identification verification (PIV) regulations and carry the identification card throughout the entire period while providing the service.

26. This acquisition will not require services that involve the connection of one or more contractor-owned IT devices such as a laptop computer or remote connection from a contractor system to a VA internal trusted, therefore the C&A requirements do not apply, and a Security Accreditation Package is not required.

Part III – Post Award Requirements Construction Period Submittals

1. The contractor shall distribute one (1) electronic set of the submittal in pdf format attention to VA CO with a copy to VA PM/COR via e-mail. All materials and equipment submittals must be submitted and approved by the A/E, VA PM/COR, and CO prior to the start of construction. All submittals shall be as per the specifications. The contractor shall maintain an updated log of submittals as part of the weekly meeting minutes. Refer to the technical specification for specific details and procedures.

2. Other submittals – The contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications to PM/COR and CO in pdf format via e-mail correspondence.

3. Project red drawings – The contractor shall maintain a set of construction documents (field as-built drawings) to red actual construction changes during the entire construction process as required by the RFP specifications. The project red drawings will be available for review by the VA PM/COR at all times.

4. Shop drawings and submittals – A/E shall verify the Contractor’s shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data, and review materials for conformity with the RFP documents and specifications. The A/E shall recommend approval, disapproval, or other suitable disposition to the VA PM/COR The VA PM/COR and CO will have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

Project Close-Out

1. The contractor shall comply with the requirements in the “General Requirements”, Section 010000, for submission of final RFP as built drawings, manuals and other documents as noted. Required as built drawings and specifications shall be submitted in the same format required for the construction documents.

- - - End SOW- - -

Page I - 1

Page I - 1 image1.jpeg image2.jpeg