J and A Sole Source.docx

J & A Control #: 21-RHCO-A-272 Purchase Request #: 11559361 Request for Quote#: W91YTZ21Q0070

Limited Sources Justification or Sole Source Determination for Actions under the Simplified Acquisition Threshold (Currently $250K)

1. Contracting Activity:

Department of the Army US Army Medical Command (MEDCOM) US Army Health Contracting Activity Regional Health Contracting Office-Atlantic Gordon Health Contracting Branch Building 332, 43 Central Hospital Court Fort Gordon, GA 30905

2. Description of Action:

Required delivery date or period of performance: 31 March 2021 – 31 March 2024

dba LAB USA

3. Description of Supplies/Services: Electronic Fax as a Service HIPAA-Compliant Electronic Communication Exchange Capability for Moncrief Army Health Clinic

4. Authority Cited:

|_| (a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

|_| (b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

|_| (c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

|X| (d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

|_| (e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: The current MEDCOM contract expires on 30 March 21.This contract directly impacts patient care as all network results for patient care are transmitted on these HIPAA compliant electronic communication lines. Any interruption in services will negatively affect patient care. The eFax solution provides a HIPAA compliant resource that allows MEDCOM Referral Management Centers (RMC) to communicate (send and receive) information from TRICARE network providers. Authorization for purchased care is provided by the Managed Care Support Contractor for Defer to Network Referrals and a CLR must be forwarded from the consulting provider to the RMC for each kept appointment. The CLR is posted into the medical record in the Healthcare Artifact and Image Management Solution (HAIMS) and the referral loop and specialty care loop is closed when the referring provider is notified of the posting by the RMC. The electronic fax server can handle .doc, .xis, .jpg and .pdf files as digital image representations of the original paper page equivalent, thus eliminating the need to create, process, transmit, and store paper documents. The requested FAX services must not have any interruption.

Must have:

AMEDD / MHS requirements;

6. Actions to Increase Competition: A notice of Intent to award Sole Source to Lab Information Technology Incorporated dba LAB USA will be posted to beta.Sam Contract opportunities pursuant to FAR parts 12 and 13 to increase competition for future requirements.

7. Market Survey: Market research reveals that there are other companies that provide similar services but that they are not HIPAA compliant nor compatible with the systems as listed above.

8. Procurement History: The contract number W9124J-16-F-0017, awarded to LABUSA.

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this sole source determination are accurate and complete to the best of my knowledge and belief.

I certify this product/service is not available using mandatory sources or delivery cannot be made by the required delivery date.

Signature:

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

(30 November 2018) image1.emf