J and A 26PA182 FINAL Redacted.pdf

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Control Number:

AMENDED JUSTIFICATION REVIEW DOCUMENT

RFO FAR Part 12 Justification and Approval

Acquisition of Commercial Products and Commercial Services

Program/Equipment: Preventative Maintenance and Repair Services for Machines for Brooke Army Medical Center (BAMC) located at Joint Base San Antonio (JBSA), Fort Sam Houston, TX.

Authority: Title 41 United States Code (U.S.C. ) §1901 as implemented in Revolutionary FAR Overhaul (RFO) Federal Acquisition Regulation (FAR) 12.102(b), restricting competition for acquisitions valued over the Simplified Acquisition Threshold.

Amount:

Prepared by:

Contracting Officer:

Technical:

Requirements:

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JUNE 2025

Reviews: I have reviewed th is justification and find it adequate to support other than full and open competition.

Program Manager/Program Executive Officer:

Legal Counsel:

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JUNE2025

RFO FAR Part 12 Justification and Approval Acquisition of Commercial Products and Commercial Services

I. Requiring Activity: Brooke Army Medical Center (BAMC), JBSA Fort Sam Houston, TX

2. Contracting Activity: Medical Readiness Contracting Office West (MRCO-W)

3. Description of Action: Request approval to award a ne noncompetitive five-year (base and four o

• • • • tract to

. The re se Health Program

(DHP) funds.

4. Description of Supplies/Services: This is a new requirement for preventative maintenance and repair services of - machines located at BAMC.

Period

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

52.217-8 Extension of Services

Period of Performance Estimated Value

15 Jun 2026 - 14 Jun 2027

15 Jun 2027 - 14 Jun 2028

15 Jun 2028 - 14 Jun 2029

15 Jun 2029 - 14 Jun 2030

15 Jun 2030 - 14 Jun 2031

Estimated Total Price

15 Jun 2031 - 14 Dec 2031

Estimated Total Price

5. Authority Cited: Title 41 United States Code (U.S.C.) §1901 as implemented in RFO FAR 12.102(b ), restricting competition for acquisitions valued over the Simplified Acquisition Threshold.

6. Reason for Authority Cited: In accordance with RFO FAR 12.102(b) there is only one responsible source, and no other supplies or services wi ll satisfy the specific agency requirements.

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a. Background: There are (231)- machines currently in place at BAMC, which allow quick access to surgical uniforms for the doctors, surgeons, and medical staff for surgical and routine treatment to patients in an immediate time frame while maintaining infection prevention compliance for safe storage of scrubs. The Government currently owns the - machines, however, the initial warranty has expired therefore, a preventive maintenance and repair contract must be establ ished to reinstate and extend the equipment's coverage.

b. Alternatives: There are no other vendors that are authorized to provide preventative maintenance services on the equipment. The only alternative would be that BAMC replace all machines that are currently in place at the hospital. This alternative is cost-prohibitive and is not an appropriate use of government funds.

c. Impact if not approved: The- machines require web-based connectivity to function, so if the requirement is not approved, BAMC's (231 ) - machines will no longer function resu lting in non-operational equipment. This would result in an inefficient and ineffective method of providing surg ical uniforms for the staff.

This could result in canceled surgeries and procedures. Additionally, any malfunctioning machines would not be repaired without a maintenance contract in place.

7. Efforts to Obtain Competition: A Sources Sought Notice was posted to Government Point of Entry (GPE) at www.SAM.gov on 23 September 2025 with a closing date of 23 October 2025. The Sources Sought Notice failed to identify any additional sources capable of satisfying the subject requirement. There is no reason to believe posting an updated Sources Sought in 2026 will yield different results. The Contracting Officer has published the notices required by FAR 5.201 and any bids or proposals received shall be considered . A Notice of Intent to Sole Source was also posted to the GPE from 5 May 2026 to 12 May 2026 but received no responses from vendors capable of satisfying th is requirement.

a. Effective competition:■ is the OEM for •••equipment.

is - exclusive government partner for- technologies as well as developed - firmware software updates. This software is proprietary.

has provided a Sole Distributor Letter stating that . , is the sole source distributor of- equipment, including the maintenance program. Based on extensive market research and the results of the notices published to the GPE, competition is not anticipated for th is requirement.

b. Subcontracting competition: Due to the nature of this requirement, subcontracting opportunities are not available.

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8. Actions to Increase Competition: This action is to award a long-term contract for maintenance for all - machines located within BAMC. Under the previous Justification and Approval (Control No. ) the paragraph, "Actions to Increase Competition" stated:

All actions stated above were accomplished during the market research phase of the FY25 new requirement identified no additional sources capable of satisfying BAMC's requirement. The Government will continue to assess the market for new entrants. If, in the future, other compatible products become available, market research will be performed to consider other sources that meet or exceed the current requirement.

Additionally, an evaluation of the market will be conducted prior to any renewal related to th is requirement. Pricing, availability, and any alternative solutions will be the focus of that research. The contract file will be properly documented with any find ings. In accordance with FAR 6.305(a), a copy of the redacted J&A will be posted to the GPE within 14 days of contract award.

9. Market Research: In accordance with FAR Part 10, market research was completed by both the requiring activity and contracting office using the following techniques:

• Thorough review of recent procurement history including market research find ings from previous requirements.

• Sought feedback via formal requests for information as well as a Sources Sought Notice and a Notice of Intent to Sole Source, which were both publicized on www.SAM.gov. The sources sought notice was posted on 23 September 2025 and closed on 23 October 2025. The only vendor that responded was ■, who is the authorized manufacturer.

• Queried government-wide databases that provide relevant information on similar acquisitions.

• Conducted internet searches.

• Reviewed Federal Supply Schedule contracts and other government contracts.

10. Interested Sources: To date, no other capable sources have written to express an interest in th is requirement. In accordance with FAR 5.201, all notices have and shall be published to the GPE, and any bids or proposals received shall be considered .

11. Other Facts:

a. Similar Procurement history.

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Control Number: 26-MRCO-WEST-137

Contract Number Contractor

Procurement Method

Sole Source FAR

13.501 (a)(1 )(ii)

Unrestricted

Amount Period of

Performance

- 15 Jun 2025 -15 Jul

30 Apr 2020-31 Mar

1) If any prior contract for th is requirement was accomplished using full and open competition or full and open competition after exclusion of sources, include a detailed explanation of the changed circumstances causing this action to now limit the sources.

was previously solicited unrestricted. A sources sought notice was posted on beta.SAM.gov on February 28, 2020 with due date to respond by 6 March 2020. Only two (other than small business) responded with one being the manufacturing company that currently provides the services and the other being an authorized company by . to provide all requ ired services as per sources sought posting. Thus, no specific set-aside was appropriate since we did not obtain a response, nor found small companies that could provide services as per this requirement.

was awarded sole source to Innovative the OEM, due to their field service engineers are factory trained and certified to relocate and maintain the service the equipment.

The prior contracts analysis demonstrates the changed circumstances from the initial identification of only two large businesses capable of providing th~ machines to the limited sources thereafter due to the lack of capabil ity of other businesses able to provide certified personnel that are factory-trained to perform the resulting preventative maintenance warranties.

2) An explanation of any unusual patterns that may be revealed by the history, e.g., several consecutive, urgent buys. Not Appl icable.

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3) An explanation of protests received, if applicable, and actions taken in response to the protest. Not Applicable.

b. Other facts. Not Applicable.

12. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

14. Fair and Reasonable Cost Determination: I hereby determine that the anticipated price/cost to the Government for this contract action will be fair and reasonable. This determination will be made in accordance with RFO FAR 12.204 Comparison of the Proposed Price with Prices Found Fair and Reasonable on Previous Purchases.

15. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

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Control Number

Approval

Based on the foregoing justification, I hereby approve the procurement of preventative maintenance and repair services for- machines on an other than full and open competition basis pursuant to the authority of Title 41 U.S.C. §1901 as implemented in RFO FAR 12.102(b), restricting competition for acquisitions valued over the simplified threshold. The estimated value of the purchase order is - million for a five-year (base and four one-year option years to include FAR 52.217-8) period of performance from 15June 2026 through 14 December 2031 .

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