J_A_EARMS_Part 13-Final_Redacted.pdf

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

DETERMINATION

For

SINGLE SOURCE OR BRAND NAME SOURCE SOLICITATION - FAR 13 ( SAT)

Contracting Agency: The Department of Defense Education Activity (DoDEA) is the procuring activity for this action.

Description of Supplies and Services: The Department of Defense, Inspector General (DoD OIG) Chief of Information Office has a requirement to extend the functionality of the current Electronic Archive and Records Management System (EARMS) software (ZL Archive) by adding the Optical Character Recognition (OCR) and the Folder Exporting/Searching Function (FESF) software modules. The FESF module will enable support of PST migration, while allowing for emails to be exported by folders. While the OCR module provide the ability to read data stored as image files (JPEG, TIFF, PNG, BMP PDF, etc.). These upgrades will enhance the successful migration of DoD OIG’s NIPR infrastructure from the current Joint Services Provider (JSP) environment to the Defense Information Systems Agency (DISA) environment.

Description of Action: A Firm fixed price contract is planned to be awarded to ZL Technologies for This covers the cost for t new software modules, software installation and 12 months of ntenance. The estimated delivery time is 120 days after receipt of the contract.

Authority: FAR 13.106-1(b)(1)(i) Soliciting from a single source.

Market Research: This requirement is for a proprietary product and no competitor functional replacement products exist in the market at this time to meet the Government's need. A search National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP) or General Services Administrative (GSA) contract vehicles, resulted in no existing contracts or value added resellers.

Based on current market research, it has been determined that only the aforementioned OCR and FESF modules provided by ZL Technologies can fully support the Government s need.

6. Rationale for Single Source or Brand Name: The DoD OIG is in the process of migrating the NIPR infrastructure from the current Joint Services Provider (JSP) environment to the Defense Information Systems Agency (DISA) environment. The inclusion of these functions during the data migration phase will reduce the loss of criminal investigative cases and vital information in support of these cases. The migration has identified the various issues above that inhibited the DoD OIG’s Defense Criminal Investigation Service (DCIS) ability to locate all responsive emails relating to active cases utilizing search techniques instead of exporting the contents of an entire folder. Without these functions DCIS could incur court sanctions and fines that would impair government cases. OIG personnel must be able to search by folders for litigation and investigative purposes.

Based on the unique functionality of the EARMS and its proprietary nature, ZL Technologies the only manufacturer capable of adding/enhancing the existing EARMS system to perform the needed functions.

FAR 13 Determination At or Below SAT

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY

FAR 13 Determination At or Below SAT

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

Technical Certification (required): I certify that the supporting data under my cognizance and which forms a basis for this justification is accurate and complete to the best of my knowledge and belief.

Signature: Date: March 10, 2020____

Print Name: Thomas Jenkins Office: MST/OCIO

Determination

Contracting Officer (required): I certify that the facts and representations included in this determination are accurate and complete to the best of my knowledge. I hereby determine that the circumstances of this contract action deem only one brand name reasonably available and the anticipated cost to the Government will be fair and reasonable. Approval is granted subject to the availability of funds and provided that the products/services described herein have otherwise been authorized for acquisition.

Signature: Date: March 10, 2020______________

Print Name: Jerome Carter_________________ Office: DoDEA Procurement________