J_6__Specifications_(380_pages).pdf

U.S. Department of the Interior SPECIFICATIONS Bureau of Reclamation July 2025

Town of Coulee Dam Underground Feeders 1, 3, and 4 Replacement

Grand Coulee Dam Columbia Basin Project – Washington

Solicitation No. 140R1025R0008

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Town of Coulee Dam Underground Feeders 1, 3, and 4 Replacement Columbia Basin Project, Washington Solicitation No. 140R1025R0008

TOWN OF COULEE DAM

UNDERGROUND FEEDERS 1, 3, AND 4 REPLACEMENT

FOREWORD

The project is located approximately 1-mile west of Grand Coulee Dam, and adjacent to the Town of Coulee Dam, WA in Grant and Douglas counties. The completed work shall provide the Government with three new underground electrical feeders, replacing the three existing underground feeders supplying power to the Town of Coulee Dam, Washington. The new feeders shall be installed from existing disconnects to the existing three feeder riser poles.

Installation of the new feeders includes pulling through existing spare conduits and existing vaults, as well as pulling through new conduits within new buried CLSM encased duct banks and new vaults. The work includes rock excavation, asphalt road restoration, installation of reclosers, all materials, electrical splicing, terminations, surface restoration, and commissioning for a fully operational system. Demolition of the three existing underground feeders installed within existing conduit and vaults shall be performed after commissioning of the new feeders.

Numerous existing wood poles supporting one of the existing overhead feeders shall be coated with a fire protective intumescent paint.

SITE VISIT: SEE SECTION L FOR SITE VISIT INFORMATION. OFFERORS ARE

STRONGLY URGED TO PARTICIPATE IN THE SITE VISIT. FAILURE BY

OFFERORS TO INSPECT THE SITE WILL NOT RELIEVE THEM OF THE

RESPONSIBILITY OF PROPERLY ESTIMATING THE DIFFICULTY OR COST OF

SUCCESSFULLY PERFORMING THE WORK IN ACCORDANCE WITH THE

SPECIFICATIONS AND WITHIN THE ALLOWED TIME. ATTENDEES ARE TO

PROVIDE AND WEAR SAFETY GLASSES, BOOTS, HARD HATS, SAFETY VESTS.

FOR PROPOSAL DELIVERY INFORMATION, SEE "SOLICITATION, OFFER, AND

AWARD," STANDARD FORM 1442.

FOR INFORMATION REGARDING BUREAU OF RECLAMATION'S PUBLICATION

"RECLAMATION SAFETY AND HEALTH STANDARDS" INCLUDING REVISIONS

AT https://www.usbr.gov/safety/rshs/index.html WHICH IS APPLICABLE TO WORK

UNDER THIS CONTRACT, SEE CLAUSE AT "WBR 1452.223-81 SAFETY AND

HEALTH."

https://www.usbr.gov/safety/rshs/index.html

Price Schedule

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES

Town of Coulee Dam

Underground Feeders 1, 3, and 4 Replacement

B.1 PRICE SCHEDULE

(a) Offers will be considered for award on the following Price Schedule and Optional Price Schedule, but no offer will be considered for award on only a part of the Price Schedule and Optional Price Schedule.

(b) Offerors shall complete Price Schedule and Optional Price Schedules A. Offers for less than the total of Price Schedule and Optional Price Schedules A will be considered unresponsive and will not be evaluated for award. Offers are subject to the terms and conditions of this solicitation.

(c) Quantities in the Price Schedule are estimated quantities for comparison of offers only.

Except as provided in the contract clause at FAR 52.211-18, Variation in Estimated Quantity, no claim shall be made against the Government for overruns or underruns. The contract clause at FAR 52.211-18, Variation in Estimated Quantity does not apply to lump sum items.

(d) The Government reserves the right to award the CLINs in the Optional Price Schedules.

(e) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1 in Price Schedule.

(f) Definitions:

(1) CLIN – Contract Line Item Number

(2) CLIN types are designated in the Price Schedules as follows:

a. C – Construction

(g) Clauses and Provisions in the solicitation apply to all or only some of the CLINs. Clauses and Provisions are listed in the solicitation with a leading character that designates the CLIN type, and the Clause or Provision it applies to as follows:

(1) C – Applies to Construction CLINs

Price Schedule B - 2

PRICE SCHEDULE

CLIN Type Section Supplies or Services Quantity and Unit

Unit Price Amount

1 C WBR

1452.232-81

Mobilization and Preparatory Work

For the lump sum of $

2 C 01 31 30 Contract Document Management System

For the lump sum of $

3 C 01 78 30 Final Operation and Maintenance Manuals, As-built and Final Drawings

For the lump sum of (2% of Summation of CLINs 2, 3, 4, 5, and 6 or $90,000 whichever is greater)

4 C 26 05 02 Complete Electrical System

For the lump sum of $

5 C 31 23 11 Earthwork for Structures

– Rock Excavation for Structures

40 yd3 $ $

6 C 31 23 22 Conduit Trench Earthwork – Rock Excavation for Conduit Trenches

540 yd3 $ $

TOTAL FOR PRICE SCHEDULE $_________________

OPTIONAL PRICE SCHEDULE A

CLIN Type Section Supplies or Services Quantity and Unit

Unit Price Amount

1 C 26 05 55 Wood Pole Structures and Accessories

1 Multi-pole Structure

TOTAL FOR OPTIONAL PRICE SCHEDULE A $______________

TOTAL FOR PRICE SCHEDULE AND OPTIONAL PRICE SCHEDULE A $______________

END OF SUPPLIES OR SERVICES AND PRICES

Signature Sheet / Certification of Technical Specifications

Project Title: Town of Coulee Dam Underground Feeders 1, 3, and 4 Replacement

Region: Pacific Northwest Region - Boise, Idaho

Technical Specifications

Project Title: Town of Coulee Dam Underground Feeders 1, 3, and 4 Replacement

Prepared by: Ed Thomas, P.E. Date: July 7, 2025

Technical Approval: Date: July 7, 2025

1. The person signing the Specifications package as “Prepared by” shall have developed or assembled the written Specifications.

2. The person signing the Specifications package for “Technical Approval” shall have been in responsible charge of the overall design including developing or assembling the Specifications. This person will typically be the design team leader. In cases where the designs described by the Specifications meet the criteria for preparation by a registered engineer or architect, this person shall be registered with the applicable professional designation after their signature, such as P.E. for professional engineer or R.A. for registered architect. By this signature, this person is certifying the written Specifications convey the design intent as portrayed on the Drawings included therein. For Specifications package containing designs from multiple disciplines, it is the signing individual's responsibility to ensure (using procedures defined by his/her organization) that the technical information prepared by other professions and disciplines and depicted in the document is compatible with the overall design intent and that the documents used to depict that information (e.g., drawings) include signatures with appropriate professional registration designations.

DIVISION 01 – GENERAL REQUIREMENTS

Summary of Work

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located approximately 1 mile West of Coulee Dam, WA in Grant and Douglas counties.

1.02 PRINCIPAL COMPONENTS OF WORK

A. The completed Work shall provide the Government with three new underground electrical feeders totaling approximately 16,700 lineal feet, replacing three existing underground feeders supplying power to the Town of Coulee Dam, Washington.

B. The new feeders shall be installed from existing disconnects located adjacent to an existing 11.95 kV substation, to the existing three feeder riser poles.

C. A portion of the Work includes installation of new feeders pulled through existing buried spare conduits and existing vaults.

D. A portion of the Work includes pulling new feeders through new conduits within new buried duct banks and new vaults.

E. The Work includes installation of reclosers on the three existing wood riser pole assemblies or, with CO approval, on new replacement riser pole assemblies depending on contractor assessment of existing riser pole assemblies condition for supporting new reclosers.

F. The underground and overhead electrical Work includes all electrical splicing, terminations, and commissioning.

G. The Work includes surface restoration of both approximately 850 linear feet of asphalt roadway, and open ground trenching necessary for feeders installation.

H. The Work includes demolition totaling approximately 5,300 lineal feet of the three existing feeders installed within existing conduit and vaults, after commissioning of the new conductors.

I. The Work includes 44 existing wood poles supporting existing overhead feeders that shall be partially coated with a fire protective intumescent paint.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 53.

Summary of Work

01 11 00 - 2

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, words “shall be” are included by inference where a colon (:) is used within sentence or phrase.

1.04 DEFINITIONS

A. When specifications use a word or term defined in Federal Acquisition Regulations (FAR), definition of the word or term shall be in accordance with FAR sections in effect at the time solicitation was issued.

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 53:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

END OF SECTION

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (USBR)

1. Cleaning Manual-2021 Inspection and Cleaning Manual for Equipment and

Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05) 2021 Edition.

Available online at: http://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use site on Government land.

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Utilities including air, power, and water lines; fire hydrants; and compressor station.

4) First-aid and medical facilities.

5) Areas for processing, storing, and disposing of waste materials from construction operations.

6) Temporary fences.

b. Describe methods to preserve, protect, and repair, vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

http://www.usbr.gov/mussels/prevention

01 14 10 - 2

c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

e. Describe methods and all measures used to reduce the risk of fire due to construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

C. RSN 01 14 10-2, Wildfire Mitigation Plan:

1. Show each use location.

2. Describe all measures taken to reduce fire risk at each use location.

3. Designate a fire inspector and designated contact person. Fire inspector shall inspect site daily and confirm proper use of equipment and vehicles. Potential fire hazards shall be discussed with crew members and mitigated as necessary.

4. List contact information and notification hierarchy if a fire -related event were to occur.

1.04 PROJECT CONDITIONS

A. Government land as shown on drawings may be used for required construction facilities.

B. When private land is used for construction facilities, or other construction purposes, make necessary arrangements associated with use of private land.

C. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of COR.

D. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government for use of such land.

E. Housing for construction personnel will not be permitted on Government land, except housing for guards or watchmen as may be approved by COR.

F. Working hours are limited to 6:30 am – 5:00 pm, Monday thru Friday, except on federal holidays, unless otherwise approved by the COR.

G. Contractor shall only be allowed on site when an authorized Government representative is present.

H. Contractor materials cannot be delivered to site unless Contractor representative is on site to accept the delivery, unless otherwise approved by the COR.

01 14 10 - 3

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 CLEANING

A. Construction Equipment:

1. Before bringing on site, clean construction equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

2. Contractor cleaning procedures shall result in equipment being cleaned as well or better than the procedures described in Cleaning Manual.

3. COR or Government Representative will inspect construction equipment following procedures described in Cleaning Manual before allowing equipment onsite.

3.02 RESTORATION

A. Restore Contractor use areas to pre-construction condition.

B. Restore temporary construction roads to original contours.

C. After completion of work, regrade and scarify Government land used for construction purposes and not required for completed installation so that surfaces blend with natural terrain and are in a condition that will facilitate revegetation, provide proper drainage, and prevent erosion.

01 14 10 - 4

Interruption of Service

01 14 30 - 1

SECTION 01 14 30

INTERRUPTION OF SERVICE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for items of work.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 30-1, Interruption of Service Request:

1. Area where work will be done (by number or other description).

2. Outline procedures for accomplishing work including:

a. Specific safety precautions to be taken.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices to be used.

3. Commencement time of work.

4. Duration of work.

5. Number of personnel and their classification.

6. Description of equipment to be used.

7. Information indicating that required materials are on site or data indicating shipping dates of materials not on site.

1.03 PROJECT CONDITIONS

A. Coordinate and schedule interruption of services with COR:

1. Coordinate work with Government operations.

2. No specific interruption of service request will be considered unless:

a. COR has reasonable assurance that materials and equipment required for work will be onsite or materials not onsite will not impact work associated with interruption of service.

b. Contractor will be prepared to perform work on date and during period of time requested for specific interruption of service.

Interruption of Service

01 14 30 - 2

3. Allowable time and available interruption of service periods will govern interruption of service requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

B. When work cannot be performed during an approved interruption of service period, notify COR that interruption of service is not required.

C. Show all interruption of services including durations in construction schedule.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Payment Procedures

01 29 00 - 1

SECTION 01 29 00

PAYMENT PROCEDURES

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals:

1. RSN 01 29 00-1, Schedule of Values.

1.03 SCHEDULE OF VALUES

A. Prepare a separate detailed Schedule of Values for each CLIN under the Contract.

B. Upon request of COR, provide documentation to support the accuracy of the Schedule of Values.

C. Lump Sum Work:

1. Reflect specified allowances and alternates, as applicable.

2. List bonds and insurance premiums, mobilization, demobilization, preliminary and detailed progress schedule preparation, equipment testing, facility startup, and contract closeout separately.

D. An unbalanced or front-end loaded schedule will not be acceptable.

E. Summation of the complete Schedule of Values representing all the Work shall equal the Contract Price.

1.04 MEASUREMENT—GENERAL

A. Weighing, measuring, and metering devices used to measure quantity of materials for Work shall be suitable for purpose intended and conform to tolerances and specifications as specified in National Institute of Standards and Technology, Handbook 44.

B. Where measurement of quantities depends on elevation of existing ground, elevations obtained during construction will be compared with those shown on Drawings. Variations of 1 foot or less will be ignored.

01 29 00 - 2

C. Measurement of Linear Items: Where payment will be made based on linear quantities and on parameters other than length, those parameters shall be as follows:

Item Measurement Parameters

Rock Excavation for Conduit Trenches

The depth of rock excavation in conduit trenches will be measured at intervals of no less than 15 feet along the centerline of the trench. The depth of each measuring point will be the depth from top of existing rock surface to 5 inches below bottom of conduit as detailed on Drawings and will used for computing the depth of trench for a distance of 15 feet ahead of the point of measurement.

Rock Excavation for Structures

Depth: The depth of rock excavation for structures shall be the depth from top of existing rock surface to 6 inches below the bottom of structure.

1.05 PAYMENT

A. Payment for all Lump Sum Work shown or specified in Contract Documents is included in the Contract Price. Payment will be based on a percentage complete basis for each line item of the accepted Schedule of Values.

B. Payment for Lump Sum Work covers all Work specified or shown within the limits or Specification sections as follows:

1. All Work shown on Drawings and in Specification section(s):

C. Payment for unit price items covers all the labor, materials, and services necessary to furnish the following items.

Item Description Rock Excavation for Conduit Trenches

Maximum Width for Payment Purposes: 4 inches greater than the conduit trench widths shown on Drawings.

Maximum Depth for Payment Purposes: The depth from top of existing rock surface to 7 inches below bottom of conduit shown on Drawings.

No payment will be made for rock excavated below the required depths or outside the widths mentioned above.

01 29 00 - 3

Item Description Rock Excavation for Structures

Maximum Width and Length for Payment Purposes: 12 inches greater than the structure width and length shown on Drawings.

Maximum Depth for Payment Purposes: The depth from top of existing rock surface to 8 inches below the bottom of structure.

No payment will be made for rock excavated below the required depths or outside the width and length dimensions mentioned above.

1.06 NONPAYMENT FOR REJECTED OR UNUSED PRODUCTS

A. Payment will not be made for following:

1. Loading, hauling, and disposing of rejected material.

2. Quantities of material wasted or disposed of in manner not called for under

Contract Documents.

3. Rejected loads of material, including material rejected after it has been placed by reason of failure of Contractor to conform to provisions of Contract Documents.

4. Material not unloaded from transporting vehicle.

5. Defective Work not accepted by Owner.

6. Material remaining on hand after completion of Work.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Project Management and Coordination

01 31 19 - 1

SECTION 01 31 19

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 PROJECT COORDINATION

A. Contractor shall schedule physical arrangement for weekly meetings (and others as necessary) throughout progress of the Work.

B. The following meetings are considered significant, but do not relieve the Contractor from the responsibility of other meetings required by the specifications.

1. Pre-construction Coordination Meeting:

a. Date: Approximately 42 days after receipt of Notice to Proceed.

1) Notify Government of meeting date at least 10 days before meeting.

b. Location: Grand Coulee Dam Power Office or phone conference.

c. Purpose: Review with Government personnel electrical drawings, data, and technical requirements of specifications.

d. Attendees: Responsible engineering representatives who understand these specifications with respect to technical requirements, equipment to be furnished, and coordination necessary. Representatives shall include:

1) Project Manager from Contractor.

2) Field Superintendent from Contractor.

3) COR and other Representatives from Bureau of Reclamation.

4) Electrical subcontractor Project Manager (if applicable).

5) Manufacturers or personnel performing internal wiring of equipment.

e. Within 40 calendar days after conclusion of meeting, Government will furnish Contractor a letter regarding items discussed at meeting with enclosed copies of pertinent drawings and data marked with Government’s comments.

f. Approved Construction Schedule required for review at the Pre- Construction Coordination Meeting.

01 31 19 - 2

2. Progress Review Meetings:

a. Meeting shall be held weekly at the work site project office and concurrently on Microsoft Teams video conference.

b. Prepare agenda and distribute 24 hours before the meeting. Prepare meeting agenda with regular participant input, three week look ahead schedule, and distribute with written notice of each meeting. Agenda with three week look ahead schedule shall be submitted to Government as indicated in Section 01 31 30 - Contract Document Management System.

c. Prepare and distribute meeting minutes to record significant proceedings and decisions. Distribute copies of minutes within 48 hours after each meeting to participants and parties affected by meeting decisions. Meeting minutes with three week look ahead schedule shall be submitted to Government as indicated in Section 01 31 30 - Contract Document Management System, without a Required Submittal Number (RSN).

d. Attendees: Responsible representatives who have been fully informed of specifications with respect to technical requirements, and coordination necessary to complete construction. Representatives shall be determined on an as needed basis and typically should include:

1) Project Manager from Contractor.

2) Field Superintendent from Contractor.

3) COR and other Representatives from Bureau of Reclamation.

4) Representatives may attend in person or by Microsoft Teams video conference.

e. Purpose:

1) Review, schedule, construction progress, and coordination.

a) Review submittals register, submittals currently in review and approval, and meeting submittals due dates or delivery time frames.

b) Review safety, security, environmental, schedule, project issues and concerns, submittals, contractor Requests for Information (RFI), Requests for Proposals (RFP), pending Contract Modifications, and other project related items.

c) Provide 3 week look-ahead schedule at least 2 hours before start of meeting.

d) Review as-built drawings.

e) Provide meeting minutes from the previous weekly meeting.

3. Other meetings as coordinated with COR.

01 31 19 - 3

PART 2 PRODUCTS

PART 3 EXECUTION

Contract Document Management System

01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump sum price offered in the Price Schedule.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

1. Contract Documents include, but are not limited to:

a. Specifications.

b. Contract Drawings.

c. Submittals.

d. RFCs: Request for Change (Contractor generated document).

e. RFIs: Request for Information (Contractor generated document).

f. Value Engineering Proposals.

g. Contractor Daily Inspection Reports.

h. Safety Inspection Reports

i. Weekly Progress Meeting Agendas and Meeting Minutes.

j. Letters and Memos.

k. RFPs: Request for Proposal (Government generated document).

l. Invoices

m. Progress Payments

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 31 30-1, Approval Data:

1. System provider experience, number of systems operating, references.

2. Documentation of system capabilities.

3. Instructions for system use.

01 31 30 - 2

C. RSN 01 31 30-2, Final Data:

1. DVD or CD of documents uploaded to CDMS.

1.04 QUALIFICATIONS

A. System provider: At least 5 years successful performance in providing required services.

1.05 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Access:

1. Web-based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers MS Internet Explorer, Apple Safari, Mozilla Firefox and Google Chrome.

2. Ability to upload Contract Documents and make available for user download in supported file formats, minimum:

a. Adobe Acrobat.

b. MS Word.

c. MS Excel.

d. MS Project.

e. Oracle Primavera P6 Project Manager.

f. Autodesk AutoCAD Civil 3D.

3. Allow Contract Documents to be prepared by the Contractor or by Government.

a. Preparing organization will control access of documents. See Document

Security and Backup paragraph below.

4. Contractor and Government shall each have a project manager for CDMS.

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

d. Government shall be able to create and modify project properties (i.e.

Contractor, project location, description, offered amount, project directory, etc.).

01 31 30 - 3

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples:

a. Updates to project information (e.g. entry of a new submittal);

b. Changes to project information (e.g. approval of a submittal);

c. Alerts (e.g. submittal under review for greater than 15 days without action).

6. Ability to link files; examples:

a. RFP linked to a CM.

b. Submittal linked to a Specification Section or Drawing.

C. Reports:

1. Generate reports that list and sort documents by status, examples include:

a. Submittals that have been approved.

b. Invoices paid to date.

c. RFIs under review.

2. Generate alerts when documents requiring action approach or exceed allowable time.

3. Generate customizable summary reports, examples include:

a. Submittal Turn-around.

b. RFI Turn-Around.

c. CM Processing Turn-Around.

d. Total CM costs.

e. Total CM Request Exposure.

4. Reports shall be printable, exportable as searchable pdf or printer friendly HTML, and exportable to Excel, XML, or CSV.

5. Ability to link from an item in a report directly to item by clicking on it.

a. For example: in a submittal report, clicking on a submittal that is 15 days old takes you directly to information on that submittal.

6. Capable of producing a complete and logically organized set of documents within

CDMS in both pdf and xml format.

D. Document Security and Backup:

1. SSL encryption for secured data exchange between browser and server (Secure access to documents and information).

01 31 30 - 4

2. Allow document access security until authoring party chooses to share it with others.

a. Show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, track documents so that changes cannot occur without a record of changes.

3. Backup/Archiving to FTP site of documents to which an organization has access on a regular (minimum monthly) basis.

a. Backups shall be in pdf format.

4. Documents shall be downloadable to FTP sites where Government and other organizations can each access their own data confidentially.

E. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFC, RFI, RFP, CM, Payments, Daily Inspection Reports, Meeting Minutes).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g. Under Review; or Returned, Approved or Rejected, etc.).

b. Document changes including who entered or changed document and date change was made.

c. When a reviewer has opened an item.

F. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”).

2. Supply standard submittal form for entering information. CDMS shall allow customizing of standard submittal form. Contractor shall be able to enter submittal summary information (required submittal number, title, description, due date, and specification section shall be required fields) and then upload submittal data in electronic format.

3. Track date received, date response due, date returned, and approval status.

a. Status designations may be modified to fit Government standard designations - A/AAN/PAR/NA/ACK (Approved/Approved As Noted/Partially Approved - Resubmit/Not Approved/Acknowledged).

4. Supply Submittal Tracking form for Government to enter review comments and action taken. CDMS shall allow customizing of submittal tracking form.

a. Allow for Government to route submittal to third parties by generating design-review transmittals with each submittal package item, to track status of individual sub-items within submittal package, and to route each sub-item to appropriate reviewers.

01 31 30 - 5

5. Ability to generate automatic notification after specified days without response.

G. RFI Tracking and Control:

1. Supply standard RFI form to enter information.

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Government to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

H. Inspection Reports Tracking and Control:

1. Ability to attach Government standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Plant inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

I. Cost Tracking and Payment Request Management:

1. Ability to import payment offered items cost from a MS Excel spreadsheet.

2. Ability to edit percent complete and payment amount each month. Format to be spreadsheet, e.g. items available for editing at once, rather than needing to edit one item at a time, save, open next item and edit that, etc.

J. Correspondence:

1. Ability to generate letters and memos.

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. CDMS shall ability automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos.

a. System automatically generates memo suffixes, e.g. 1st response to

Memo 32 to be 32.1, 2nd response to be 32.2, etc.

3. Ability to generate meeting agendas and meeting minutes and to attach documents to minutes.

a. CDMS shall automatically assign sequential meeting numbers.

01 31 30 - 6

K. Miscellaneous Tracking and Controls. Ability to:

1. Generate reports tracking RFCs, RFIs, Submittals, Memos, survey requests, plant inspection reports and testing reports.

2. Filter logs based on criteria:

a. Submittals: Specification Section, Days Out, Status (A/AAN/R&R/

ACK/RWR).

b. RFI’s: Days out, Status (Open/Closed), Specification Section/Dwg No., Responsibility/Ball-In-Court.

3. Sort Logs based on a criteria, e.g. for Submittal, Specification Section, Days Out, Status, or other criteria determined by the COR.

4. Supply forms to match Government’s CM Form and Progress Payment Form or other forms when needed.

5. Track Cost Exposure with links to RFI and CM requests.

6. Measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize CMs, and track total CM percentages by category.

7. Keyword search of documents in database.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. CDMS shall be in place and operating before Contractor transmits Contract Documents to Government, except RSN 01 31 30-1, Approval Data.

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of system.

B. Contractor shall input Schedule of Submittals before making submittals. Include:

1. RSNs listed in Table 01 33 00A - List of Submittals.

2. Scheduled submittal date.

01 31 30 - 7

C. Contractor shall provide a report of submittal status monthly or as requested by COR.

Submittal status report shall be in a table format and include:

1. Required Submittal Number (RSN).

2. Section Title.

3. Submittal Title.

4. Date Submitted.

5. Date of Response.

6. Approval Status (Approved-Complete, Approved as Noted - Resubmit, Received, Not Approved).

7. Days in Review.

8. Due Date.

D. CDMS shall be operational until final project closeout.

01 31 30 - 8

Construction Program

01 32 10 - 1

SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 DEFINITIONS

A. Schedule: The Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

B. Project Calendar(s): Cross reference of numerical work days with calendar days. Project calendars serve as the basis for day/date conversion and assign work days and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Out of Sequence Work: An activity that starts before its predecessor activities are completed.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual Construction Planning and Scheduling

Manual, 2004

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

1. Furnish database files in format compatible with Oracle Primavera P6

Professional Project Management.

2. Upon request, provide information and data used to develop and maintain the

Construction Program to the CO.

B. RSN 01 32 10-1, Representative Information:

1. Designation of authorized representative to develop and maintain Construction

Program. Include resume with training and experience.

01 32 10 - 2

C. RSN 01 32 10-2, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Definition of project calendars.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer)

e. Gantt chart (Bar chart) for project on 11 by 17-inch print(s) and in portable document format (.pdf).

f. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

g. Tabular listings of resources and resource limitations used to produce baseline schedule. Correlate resources with schedule assumptions and offered price. Resource listings may be independent of schedule database.

h. Narrative explanation of project schedule development. Include impacts of resource limitations and weather conditions on project schedule development. Include planned number of work hours per day and hours per day for subcontractors.

D. RSN 01 32 10-3, Updated Schedule Reports:

1. This submittal is required for a proper invoice for progress payments in accordance with the clauses at FAR 52.232-27 - Prompt Payment for Construction Contracts. In accordance with subparagraph (a)(i)(A) of the clause at FAR 52.232-27 - Prompt Payment for Construction Contracts, Government disapproval of this submittal will be considered failure of the Contractor to comply with contract requirements and payment due date may be delayed until 14 days after submittal contents are approved.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Definition of project calendars if revised from baseline calendars.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer)

e. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

f. Narrative report specifically stating status of project.

1) When negative float exists, cite specific actions and conditions which caused "behind schedule" condition and provide proposed course of action to complete the project within the specified delivery time. When float changed from previous month’s updated schedule, explain reason for change.

01 32 10 - 3

2) List of Contractor-initiated changes to current schedule stating reason for action taken and unresolved issues relating to the Construction Program. Government reserves the right to reject Contractor-initiated changes to current schedule which negatively impact Government action which was initiated on the basis of current schedule.

3) Discuss contract milestones and significant activities that were started, continued, or completed during the update period or scheduled during the next update period.

g. Submittal Register:

1) List submittals as listed in Table 01 33 00A.

2) Update Submittal Register monthly to include submittals and revised submittals. Register fields shall include RSN name and number, date submitted, date of response, status (e.g., approved, not approved, resubmittal required).

3) This register document is separate from scheduling database.

h. Monthly anticipated cash flow report for Government accruals.

E. RSN 01 32 10-4, Time Impact Analysis:

1. Include:

a. Construction Program database with proposed revised activity and milestone data.

b. Proposed revised schedule due to change or delay. Highlight or list added, changed, or deleted activities.

c. Primavera layout file (.plf).

d. Gantt chart (Bar chart) for project on 11 by 17-inch print(s) and in portable document format (.pdf).

e. Narrative report explaining results and conclusions.

1.05 QUALIFICATIONS

A. Representative: Experienced in developing and maintaining construction schedules and knowledgeable of activities and progress on-site to develop and maintain accurate and reliable schedules. Experience shall include scheduling for at least two other projects of comparable complexity and Primavera P6 training offered by certified instructors.

1.06 GENERAL

A. Develop, maintain, and use Construction Program to plan, monitor, evaluate, and report accomplishment of work.

01 32 10 - 4

1.07 SCHEDULES

A. Prepare construction schedules using Critical Path Method outlined in AGC Manual. Use a computer software program to perform mathematical analysis of scheduling data.

1. Prepare schedule based on required sequence and interdependence of activities.

Logically sequence activities.

2. Prepare detailed activity network for accomplishing required work organized by

Work Breakdown Structure (WBS). Utilize WBS in lieu of activity codes for organization of schedule. If activity codes are utilized in addition to WBS, use unique activity code names assigned as project codes rather than global codes.

3. Activities except “Award” shall have predecessor activities and activities except “Contract Complete” shall have successor activities.

4. Meet contract requirements; milestone(s) in accordance with the clause at FAR 52.211-10, Commencement, Prosecution, and Completion of Work; and relevant clauses and specification sections. Include interim milestone dates, Government interface dates, contract completion date, and other time or seasonal constraints specified in contract documents.

5. Include work of subcontractors, Government interfaces, and contract milestones.

6. Schedule activities to occur as early as possible without unwarranted constraints.

7. Adjust Construction Program/schedule for seasonal weather conditions. Provide a narrative explaining the expected weather and plan for incorporation in schedule.

Consider work influenced by high or low ambient temperatures or precipitation.

Utilize Primavera P6 calendars to depict historical weather days that impact work.

Assign weather calendars to work impacted by weather.

8. Reference activities to contract line item number (CLIN) and specification section identified in the Schedule using user-defined fields.

9. Define activities to level of detail resulting in their durations being no greater than 20 workdays.

a. Durations for administrative activities (e.g., submittals and reviews) fabrication, manufacturing, and typical level of effort activities (e.g., dewatering, storm water management) shall not be subject to workday duration limitation.

10. Include separate activities for submittal preparation and submittal reviews when submittal addresses work that involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR. Assign Government submittal review activities to a 7-day calendar with durations as specified in Section 01 33 00 - Submittals. Include Required Submittal Number (RSN) in activity description.

11. Include separate activities for fabrication or manufacturing when work involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR.

01 32 10 - 5

12. Include contract title, contract number, and Contractor’s name on transmittal cover sheet and each sheet of Gantt chart.

13. For each activity on Gantt chart, display activity identification number, activity description, planned or original duration, start date, finish date, total float, and calendar identification. Do not display early start and late start fields.

14. Include table of abbreviations used in the schedule, listed and defined alphabetically.

15. Use finish to start logic relationships between activities. Do not utilize start to start, finish to finish, or start to finish logic relationships. Start to start logic may be utilized on start milestones and finish to finish logic may be utilized on finish milestones only. Do not use positive or negative lead or lag times.

16. Use durations in units of whole workdays.

17. Provide best estimate of time required to complete activity considering quantity of work, work conditions, location of work, and planned resources for activity.

18. Equate durations of Government reviews and other identified actions to maximum number of calendar days specified in their respective paragraphs.

19. Establish workday calendar(s) and use these in the schedule to translate activity's workday duration into calendar dates. Use unique calendar names; do not use software default calendar names. Save calendars as project calendars, not global calendars.

B. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work. Do not include actual start dates, percent completes, or actual finish dates.

C. Updated Schedule:

1. Meet monthly with COR at Government’s project office, by remote meeting, or at a location approved by the COR, to review progress made to end date of progress payment period. Establish dates that activities were started and completed and remaining duration for each activity started but not completed during the period.

a. Discuss and mutually agree upon changes to the schedule.

b. Out-of-sequence activities are not allowed. Revise logic to reflect change in work plan.

c. Finalize updated Construction Program database with mutually agreed upon changes.

2. Following receipt of executed contract modification, incorporate activity data stipulated in modification into current schedule for inclusion in next scheduled progress update. Provide appropriate logic relationships for revised activities.

3. Assign a unique project file name for each schedule update.

01 32 10 - 6

1.08 TIME IMPACT ANALYSIS

A. Provide time impact analysis resulting from contract changes (e.g., change order, proposed modification, or value engineering change proposal) to support a claim (for additional time) or request for equitable adjustment (for additional time) to the contract due to delay or accelerated schedule.

B. The CO may use time impact analysis to determine if time extension or reduction to contract milestone dates is justified.

1. Changes, additions, or deletions to activities; activity durations; activity time frames; or activity predecessors and successors shall not automatically determine that extension or reduction of contract time is warranted or due the Contractor.

2. Time extensions for performance will be considered only to the extent that the Contractor’s current scheduled milestone dates exceed contract milestone dates.

C. Float is not for exclusive use by or benefit of either the Government or the Contractor.

D. Prepare a single time impact analysis for modifications issued after Notice to Proceed (NTP) and prior to approval update.

E. Perform time impact analyses using data in most recent approved schedule update prior to change or delay event.

1. Prepare proposed revised schedule and narrative description describing and highlighting changes or delays.

2. Prepare summary comparing results of two schedule analyses: One using current schedule data from last approved updated schedule prior to event requiring analysis, and one using proposed schedule data incorporating changes or delays.

a. Show contract milestones and activities whose periods of performance have shifted as result of change which affects production and manufacture schedules, material orders, construction seasons, and labor and equipment utilization.

b. For activities directly affected by change or delay, include the current and proposed items:

1) Activity description.

2) Types and quantities of major pieces of equipment, principal manpower, and pacing materials (materials that affect activity start, duration, or finish).

3) Activity duration.

4) Narrative containing rationale used in developing the proposed logic relationships and activity data.

c. Data date for impacted schedule used in comparison shall be the same as approved updated schedule data date.

01 32 10 - 7

d. Base schedule comparisons on status of work and available float at time the CO directs or proposes change to the work, the Contractor submits a value engineering change proposal, or when a delay occurs as shown in approved updated schedule.

1.09 REVIEW AND EVALUATION

A. Baseline Schedule:

1. Submittal due date as indicated in List of Submittals Table 01 33 00A:

a. Upon request from the CO, meet with COR for a joint review of proposed baseline schedule.

b. If schedule is not approved, revise and resubmit within 7 calendar days following date of rejection letter.

2. Do not proceed with onsite work, except mobilization and surveying, until baseline schedule has been approved by the Government.

B. Updated schedules:

1. Submit updated Construction Program schedule monthly.

2. Submit updated schedule at least 7 days prior to the submission of each invoice request for progress payment.

3. If updated schedule is not approved, revise and resubmit updated schedule within

7 calendar days following date of rejection letter.

4. The COR will schedule pre-submittal meeting with the Contractor’s representative each month to review draft updated schedule prior to the Contractor submitting RSN 01 32 10-3, Updated Schedule Reports.

C. Failure to include elements of the work in schedules will not release Contractor from completing required work under the contract.

D. Performance will be evaluated by the Government using approved CPM schedules.

1.10 FAILURE TO COMPLY

A. Failure to comply with requirements of this Section shall be grounds for determination by the CO that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within specified time.

B. The CO may terminate the Contractor’s right to proceed with the work, or separable part of it, in accordance with default terms of this contract.

PART 2 PRODUCTS

01 32 10 - 8

PART 3 EXECUTION

Submittals

01 33 00 - 1

SECTION 01 33 00

SUBMITTALS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. American Society of Mechanical Engineers (ASME) ASME Y14.1-12 Decimal-inch Drawing Sheet Size and

Format

B. National Institute of Building Sciences (NIBS) NIBS NCS-14 United States National CAD Standards, Version 6

1.03 DEFINITIONS

A. Days: Calendar days.

B. Required Submittal Number (RSN): Identifies items to be submitted together as a complete submittal.

C. Submittal Types, as listed in Table 01 33 00A - List of Submittals:

1. A - Approval:

a. Government will respond as to adequacy of submittal.

b. Approval Submittals: Considered “shop drawings” within the terms of the clause at FAR 52.236-21, Specifications and Drawings for Construction.

2. I - Informational:

a. Government will acknowledge receipt of Informational submittals.

b. Government may reject an Informational submittal when the submittal does not satisfy contract requirements. Contractor shall correct mistakes or deficiencies in rejected Informational submittals and resubmit.

c. Informational Submittals: Considered “shop drawings” within terms of the clause at FAR 52.236-21, Specifications and Drawings for Construction, except that approval by Government is not required.

01 33 00 - 2

1.04 SUBMITTAL REQUIREMENTS

A. In case of conflict between requirements of this section and requirements…