J-5 Local Work Templates.pdf

STANDARD WORK TEMPLATE

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REVISED: 13 OCT 2021 PLANNER: N/A

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1. SCOPE:

1.1 Title: Accountability of Manhour and Material Reservation;

accomplish

1.2 Location of Work:

1.2.1 Not Applicable

1.3 Identification:

1.3.1 Not Applicable

2. REFERENCES:

2.1 None

3. REQUIREMENTS:

3.1 Accomplish the following, in addition to each specific requirement of the Job Order, for each Work Item which identifies each reservation of manhour or material dollar.

3.2 Identify each task/discrepancy and initiate an estimate of each manhour and material dollar on Reservation Task Request/Control Form (Attachment A) for each discrepancy or task identified to be accomplished under a reservation item or reservation paragraph, entering the date and estimate of labor and material, and deliver the estimate to the

SUPERVISOR.

3.2.1 Each reservation tasking must not be used to accomplish work outside the scope of the specific Work Item identifying a reservation work paragraph.

3.3 Ensure the SUPERVISOR reviews the estimate submitted and if in agreement, must sign the "RMC/NSA Authorization Agreement to Quote" blank, authorizing the work at the manhour and material dollars quoted.

The contractor must then sign the "Contractor Obligation/Agreement to Quote" blank and enter the estimated start date. The RMC/NSA contracts representative must initial the form in the blank provided.

3.3.1 If there is a difference of opinion in the estimate provided by the contractor and RMC/NSA, each manhour and material dollar must be negotiated immediately to resolve the difference. Each negotiated manhour and material dollar must then be entered in the provided"Revised Estimate" blocks with each required signature as indicated in 3.3.

3.4 Ensure the control form has the work completion date, signed and dated by the contractor, and submit to the SUPERVISOR within 2 days after completion of the tasking authorized.

3.5 Submit one legible copy, in approved transferrable media, of a weekly report listing each Work Item with each manhour and material

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reservation paragraph identified to the SUPERVISOR.

3.5.1 The report must contain the following: Work Item

number,reservation control form serial number, reservation paragraph number,total of each original manhour and material dollar allocated in each paragraph, manhour and material dollar negotiated for each authorized tasking, and remaining balance of each manhour and material dollar.

3.6 Submit one legible copy, in approved transferrable media, of a final report no later than 5 days after completion of the availability to the

SUPERVISOR.

3.6.1 The report must contain the same information specified in 3.5.1.

3.7 Ensure each reservation manhour and material dollar requirement listed in the individual Work Item is a part of this contract under the original solicitation and award. Therefore they are subject to each provision, term, condition and clause of this contract job order and the Master Ship Repair Agreement (MSRA)/The Agreement for Boat Repair(ABR).

3.7.1 The manhour reservation must include each effort for both prime contractor and sub contractor.

3.8 Verify the balance of each hour remaining in each reservation item after negotiation has concluded, and it is evident that no additional work will be tasked, is subject to a decrease change order.

3.9 Ensure only each actual production manhour expended will be considered towards the contractors obligation to provide the defined reservation manhour effort. While supervision, quality assurance, and other nonproductive labor should be included in the pricing for reservation items in the original bid, they must not count towards satisfying the contractors obligation to provide each reserved manhour.

The production manhour reservation must not include any allowance for technical representatives or for any other Government directed source unless specifically addressed in the individual Work Item.

3.10 Ensure each material dollar is based on actual cost to the Contractor of acquiring material provided. Each material dollar may include freight or duty which would be reflected on the invoice for the material. The Contractor must not be allowed to add a material handling charge, overhead (including G and A), or profit into the actual cost of material expended toward the reservation.

4. NOTES:

4.1 None.

5. GOVERNMENT FURNISHED MATERIAL (GFM):

5.1 LLTM:

1. None.

5.2 PUSH MATERIAL:

1. None.

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5.3 KITTED MATERIAL:

LOCAL WORK TEMPLATE

<<INSERT ACTIVITY>>

SHIP: N/A ITEM NO: 042-00

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LWT FILE NO: 042-003 CMP: N/A

REVISED: 24 OCT 2021 PLANNER: N/A

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1. SCOPE:

1.1 Title: Work Completion Certification Data for Continuous Maintenance Availability (CMAV) and Emergent Availability (EM); provide

1.2 Location of Work:

1.2.1 Not Applicable

1.3 Identification:

1.3.1 Not Applicable

2. REFERENCES:

2.1 Standard Items

2.2 Joint Fleet Maintenance Manual, (JFMM)

3. REQUIREMENTS:

3.1 Develop and maintain an Event Readiness List (ERL).

3.1.1 The ERL is in support of each certifying system, equipment and information in accordance with 2.1 and 2.2. The ERL must be a single source document provided in a sortable format (e.g., .XLS) identifying Objective Quality Evidence (OQE) data, including the following:

a) Index of each Work Item tied to applicable Key Event(s). Include production schedule data of NAVSEA Standard Item 111 and/or 60. For each Work Item (e.g., new work/growth) generated from a Request for Contract Change (RCC), include the RCC number. For each Activity Line Item which identify reservation of man-hours/material dollars, include the number of Regional Maintenance Center/Naval Supervisory Authority (RMC/NSA) approved reservation task requests.

b) Index of each Required Report.

c) Test and Inspection Plan (TIP) data. Include each Check Point and Quality Assurance (QA) Ticket.

d) Index of each Work Authorization Form (WAF) and associated data.

e) Alteration Installation Team (AIT) production and testing schedule data.

f) Fleet Maintenance Activity (FMA) production and testing schedule data.

g) Commercial Industrial Services (CIS) production and testing schedule data.

h) Ship's Force Work List (SFWL) production and testing schedule data.

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i) Other work being conducted by each outside activity provided by the SUPERVISOR as Government Furnished Information (GFI).

3.1.2 Submit one legible copy, in approved transferrable media, for approval of the ERL to the SUPERVISOR, via CFR in NMD, no later than at the start of the availability. The ERL must include a glossary of terms with definitions.

3.1.3 Revise the ERL weekly throughout the availability to include each addition, deletion, modification and completion. Each revision to ERL Key Event ties must be reviewed and approved by the SUPERVISOR. Each weekly revision must incorporate each change requested by the SUPERVISOR. The ERL must be updated as each change is made which affect each requirement of NAVSEA Standard Items 009- 01, 009-04, 009-60, 009-67 and 009-111 when invoked.

3.1.3.1 Submit one legible copy, in approved transferrable

media, of the revised ERL, via CFR in NMD, to the SUPERVISOR weekly throughout the availability.

3.1.4 Using the sortable feature of the ERL to extract file data, submit one legible copy, in approved transferrable media, of a special report when requested by the SUPERVISOR. (SEE NOTE 4.3)

3.1.4.1 Submit one legible copy, in approved transferrable

media, of the special report, via CFR in NMD, within one working day after receipt of request.

3.1.5 Submit one legible copy, in approved transferrable media, via CFR in NMD, of a report listing each proposed change to the original or each weekly submission of ties relating to each relevant Key Event and Milestone to the SUPERVISOR, to obtain concurrence prior to making each change. The SUPERVISOR will adjudicate each difference.

3.2 Develop a Work Completion Certification Memorandum for each Key Event identified in accordance with Volume II, Part I, Chapter 3 of 2.2, with an accompanying list of exceptions.

3.2.1 The memorandum must certify completion of all contracted work (original, new and growth).

3.2.1.1 The memorandum must certify physical production work

(original, new, and growth) has been completed.

3.2.1.2 The memorandum must certify each test and each

inspection have been completed including proper documentation in the contractor’s Test and Inspection Plan in accordance with 2.1.

3.2.1.3 The memorandum must certify each required report have been submitted and accepted as satisfactory.

3.2.1.4 The memorandum must certify each WAF and each Tag-out have been closed out in accordance with Volume IV, Chapter 10 of 2.2.

3.2.1.5 For each availability 9 weeks or less in duration, NAVSEA Standard Item 009-111 requires each Work Item be scheduled to the Work Item’s Activity level and each Work Item Activity be displayed to reflect its relevance to each applicable Key Event and each Milestone. Each Key Event and Milestone must be filled in with each work completion certification requirement of this

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Work Item.

3.2.1.6 For each availability over 9 weeks in duration, NAVSEA Standard Item 009-60 requires each Work Item be scheduled to the Work Item’s Activity level and each Work Item Activity be displayed to reflect its relevance to each applicable Key Event and each Milestone. Each Key Event and Milestone must be filled in with each work completion certification requirement of this Work Item.

3.2.2 Each exception, including accompanying rationale and plan for resolution, must be provided and included as an enclosure to the memorandum.

3.2.3 Submit one legible copy, in approved transferrable media, via CFR in NMD, of each Work Completion Certification Memorandum, including any enclosures, for each Key Event to the SUPERVISOR.

Memorandums must be submitted no later than 0900 of the day prior to the scheduled Key Event(s) Work Completion Certification with the RMC/NSA Commanding Officer.

3.2.3.1 For the Availability Complete Key Event, the Work

Completion Certification Memorandum must be submitted no later than 5 days after completion of the availability.

4. NOTES:

4.1 Definitions:

4.1.1 Work: Any product or service associated with the repair, modernization, alteration, maintenance, Fleet Technical Assistance, or assessment accomplished on equipment or systems during surface ship maintenance availabilities or other maintenance opportunities to include the following:

4.1.1.1 Any action that actually or potentially changes

(including disassembly for purposes of inspection or repair) the approved configuration of any part, component, or ship’s system (including removal).

4.1.1.2 Any action (including specified by Technical Work

Documents) that removes or affects the ship’s ability to operate ship’s systems or components in accordance with ship’s systems/operating manuals.

4.1.1.3 Any testing (including component, system, and higher

stages) or inspections (no matter how intrusive) required to establish, maintain or re-establish certification.

4.1.1.4 Any design, engineering, planning or configuration

management functions that involve the final review or approval of technical information (e.g., actions related to ESR(s), CFR(s), RCC(s), DFS(s), Reports, ITP reviews and other Technical Data).

4.1.2 Work Complete (WC) is a certifiable Key Event scheduled prior to Dock Trials (DT) to ensure that all work affecting DT, Fast Cruise (FC) and Sea Trials (ST) is complete and certified through Stage 6 testing to allow for unrestricted training and testing throughout the ship. This includes work by all maintenance and modernization providers and completion of all exceptions agreed to at previous Key

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Events. Testing that is identified to the NSA and scheduled for completion at/during DT or ST, can carry past WC and will not be considered as an exception to the Key Event. WC includes all required reports and objective quality evidence have been submitted to and risk assessed by the NSA Chief Engineer. The NSA and LMA are responsible for thorough and rigorous management of this Key Event and minimizing exceptions. In the event of incomplete work, an evaluation by the Ship’s CO, NSA and TYCOM must be performed to determine if the incomplete work will impede the remaining availability scheduled events. Exceptions must be approved by the NSA Commanding Officer based on the Chief Engineers’ risk assessment. The NSA Commanding Officer, based on the NSA Chief Engineers’ technical assessment of the risk associated with any work still in progress, may combine Work Complete, Dock Trials and Fast Cruise certifications into a single certification.

4.1.3 Work Completion Certification: Process used to provide

reasonable assurance that products and services have been planned, executed and tested in accordance with correct technical requirements, that any nonconformance have been adjudicated by the local TWH and NAVSEA-05 (as applicable), and that any exceptions to completion have been jointly reviewed and concurred with by the local TWH, Maintenance Team Project Manager, Ship's Commanding Officer, TYCOM, Port Engineer, and the NSA in support of the availability certifiable Key Event(s).

4.1.4 Work Completion Certification Exception: ERL Work Item(s) and Work Item(s) Activity tied to the certifiable Key Event that are incomplete at time of event certification. Incomplete is defined as;

(1) non-accomplishment of authorized/scheduled work and testing, or

(2) authorized/scheduled work and testing that is physically accomplished, but the OQE has not completed internal review by the LMA or has not completed government review and acceptance.

4.1.5 Commercial Industrial Services (CIS): Contracts developed and awarded to private contractors by either Fleet Logistics Centers or RMC contracts departments to provide work or services onboard Navy Ships.

4.2 The term “Maintenance Activity” (MA) and/or “Executing Activity” (EA) are used interchangeably and are synonymous with the JFMM applied/defined terms “Industrial Activity”, “participating activity”, “technical activity”, and “maintenance provider” (also an NSI 009-60 term), and GSO-092’s “activity responsible” and the S9095-TSTP Manual’s “designated activity”.

4.3 Special reports request of paragraph 3.1.4 will typically average one request per week.

4.4 The Supervisors Point of Contact for Technical Work certification during CM or EM availabilities will be the MARMC 224 Integrated Test Engineer (ITE) or Project Support Engineer (PSE).

4.5 Standard Items Change __.

5. GOVERNMENT FURNISHED MATERIAL (GFM):

5.1 LLTM:

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1. None.

5.2 PUSH MATERIAL:

1. None.

SHIP: N/A ITEM NO: 042-00

COAR: N/A PCN: N/A

LWT FILE NO: 042-007 CMP: N/A

REVISED: 24 OCT 2021 PLANNER: N/A

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1. SCOPE:

1.1 Title: Security Requirements for Work Within Norfolk Naval Shipyard;

accomplish

1.2 Location of Work:

1.2.1 Not applicable

1.3 Identification:

1.3.1 Not applicable

2. REFERENCES:

2.1 None

3. REQUIREMENTS:

3.1 The following requirements shall be observed, in addition to the specific requirements of the job order, for work accomplished on naval ships/other craft within Norfolk Naval Shipyard (NNSY).

3.1.1 Contractors and their subcontractors shall provide the NNSY Pass Office (Code 1121.32) with the names of personnel authorized to receive NNSY badges and temporary vehicle permits. This list will be sent via MARMC. The NNSY Pass Office will keep these names on file.

The list shall also be used to sign in deliveries of materials to the job sites or if contractor/subcontractor employees lose their badges.

3.1.2 Contractors shall initially provide NNSY (Code 1121.32), via MARMC, with a list of their own and subcontractor employees who will be employed on the job. This list shall be submitted five days in advance of the commencement of work and will include the name, place of birth, date of birth, social security number, job title, and security clearance of each individual to work on the job, and will contain certification of U.S. citizenship. Requests for access by non-U.S. citizens will be coordinated with MARMC and NNSY (Code 1121.22). This listing shall be on company letterhead and will also contain the following information: contract/job order number; dates of availability; requesting contractor's certification of facility security clearance (FCL); designate if weekend work will be required (see 3.1.5); and subcontractor listings will be submitted to NNSY Security Office (Code 1121.32) via the prime contractor and MARMC for endorsement.

3.1.3 Subject to a favorable Special Access Determination (SAD), contractor/subcontractor personnel will be issued green or white badges. A green badge will permit access to the general CIA. Green badges will not allow access to nuclear work areas, controlled nuclear information areas, or other sensitive areas. A white badge will permit access through the outer perimeter gates into non-CIA

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locations only (i.e., convenience berthing). White badges will not allow access to the CIA, nuclear work areas, or other sensitive areas (i.e., security islands). When issued a shipyard badge, contractor personnel will be required to watch a 20 minute RADCON, safety, and health video, and must sign certification that they have seen and understand the requirements of subject video.

Contractor/subcontractor employees will wear only the NNSY Security Access Control Badge issued for access to the Shipyard. Contractors are to wear only the Shipyard badge while in the Shipyard, and identification badges must be visibly worn on the outermost garment above the waist at all times while in the Shipyard.

3.1.4 Prime contractors must return all badges to NNSY Security Office(Code 1121.32) or account in writing for each missing badge.

Badges are to be turned in upon completion of work or when an employee is terminated, deceased, etc. Failure to return badges will result in delays in badging personnel for future contracts awarded to the company involved.

3.1.5 Weekend Access: Contractors/subcontractors requiring access for weekend work will notify MARMC three days prior to commencement of this work. MARMC will provide the following information to the Portsmouth Precinct Commander (Code N03PT): name of company;

ship's/craft name; job order number; number of employees; and, when and for how long weekend access will be required.

3.1.6 Contractor vehicle access to the NNSY CIA will be governed by the following regulations:

3.1.6.1 Only one vehicle (assigned to the prime contractor's

project manager) will be given access to and allowed to park within the CIA in open, unmarked spaces near shop buildings, excluding piers, during the contract period. The vehicle pass for the contractor's project manager will be red in color, and will be issued by NNSY Parking Control Officer (Code 1102.1p).

This pass will be used for parking inside the CIA only; a yellow vehicle pass, issued by NNSY Parking Control Officer (Code 1102.1P) will be used for gaining admittance to non-CIA and CIA gates. The prime contractor must notify MARMC in writing, five days in advance of the commencement of work of the individual assigned as the prime contractor project manager and the license number and make/model of the vehicle. In the case of private vehicles, the company must certify in writing to MARMC that the use of the private vehicle is necessary in the performance of the contracted work. Contractors will be required to sign for each pass issued. The name of the company shall be displayed on each side of the vehicle with magnetic signs or graphically printed on the vehicle. In the case of rental vehicles, the vehicle must be used for the business and the rental agreement must be in the company's name. Vehicle passes, when issued, shall be displayed in the windshield at all times. The maximum duration for which the pass will be issued is the duration of the contract or one year. Passes may be renewed as required.

3.1.6.2 Access will be allowed to other contractor vehicles for the purpose of transporting tools, parts, and material to/from a work site only. The vehicle will have a driver and no more than

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one passenger. The vehicle will proceed to the work site, be unloaded, and depart the CIA. Work-type vehicles (cars, station wagons, trucks, and vans) will not be allowed to park within the CIA for any longer than is required to unload tools, parts and/or material. Vehicle passes for work-type vehicles will be yellow in color, and will be issued by NNSY Parking Control Officer (Code 1102.1P). Contractors will present vehicle registration, state inspection certification, if applicable, and proof of insurance for each vehicle being issued a yellow vehicle pass.

The name of the company shall be displayed on each side of the vehicle with magnetic signs or graphically printed on the vehicle. In the case of rental vehicles, the vehicle must be used for the business and the rental agreement must be in the company's name. Vehicle passes, when issued, shall be displayed in the windshield at all times. In the case of private vehicles, the company must certify in writing to MARMC that the use of the private vehicle is necessary in the performance of the contracted work. The maximum duration for which a vehicle pass will be issued is the duration of the contract or one year. Passes may be renewed as required.

3.1.6.3 Vehicle access in pier and dry-dock areas is under the control and direction of the NNSY Rigger in Charge (RIC) and the NNSY Crane Team personnel (Code 742). Vehicular traffic on piers or in dry-dock areas is prohibited unless specifically authorized by NNSY Code 742. Permission to temporarily park vehicles for the delivery or pick up of materials of substantial size or weight, and space assignment for this task, must be obtained from Code

742. Unauthorized vehicles or equipment in pier and/or dry-dock areas will be towed/removed and impounded, disabled through the use of wheel locks, and/or ticketed. NSSA contractors must coordinate all pier access via the NSSA project manager.

3.1.6.4 Access to the CIA for all contractor vehicles

transporting material and equipment will be through CIA Gate "F" only, located near the west end of building 369 and Drydock 8.

CIA Gate "F" is open from 0600-1800, Monday through Friday; this gate is closed from 1800-0600, Monday through Friday and on weekends and holidays. Unique circumstances requiring access via another CIA gate shall be coordinated with MARMC and NNSY Security Office (Code 1121.3). After-hours access and access during weekends and holidays will normally be through CIA Gate "P".

3.1.6.5 Transporting of Contractor personnel to/from the job

site within the CIA is not authorized. Passengers may be required to exit the vehicle for a badge check. Passengers within Contractor vehicles being utilized for this purpose will be told to exit the vehicle prior to entry into the CIA. A hands on Badge check will be conducted at all CIA gates. Contractor personnel who elect to walk into the CIA may elect to walk into the CIA may enter the CIA through any turn stile gate. Those contractor employees having only a paper badge will have to enter a gate where a sentry is posted.

3.1.6.6 Parking for contractor work-type vehicles outside the

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CIA will be provided in unreserved portions of NNSY parking zones "S", "I", or "N". Large vans and buses will be parked in the large parking area located directly behind building 369 (part of zone "S"). A copy of NNSY's parking regulations will be made available to the contractor upon request.

3.1.6.7 All Commercial contractor vehicles are subject to search at the Shipyard Truck Inspection Station prior to entry into the Shipyard. No vehicle will be permitted access to a work site in the shipyard without a valid Shipyard issued Temporary Vehicle Permit (TVP). Shipyard vehicle passes will not be issued unless proof of vehicle registration, to the Contractor's company, State Inspection, and insurance, along with Driver's License, has been presented to Shipyard Pass and ID Office. No privately owned vehicles are allowed inside the CIA with the exception of handicapped personnel who work within the CIA.

3.1.6.8 Parking and Material drop-off areas in the CIA shall be identified and coordinated by the NNSY Parking Control Officer.

3.1.7 Material Movement Control:

3.1.7.1 Contractor Material (i.e., company or personal tools):

Contractors are to submit to MARMC a list of each employee's personal tools and company tools. Hand tools (e.g., screwdrivers, wrenches, etc.) may be listed as "miscellaneous hand tools"; all other tools will be listed separately (e.g., "one power drill", "one Power saw", etc), and must include model and serial number.

MARMC will prepare the NAVSUP Form 158,"Property Pass" and provide a copy to NNSY Gate Security Guard. This pass will be good for the duration of the availability and is to be kept in the contractor vehicle identified in the "remarks" block of the NAVSUP Form 158 that will be transporting company and /or personal tools on a daily basis within NNSY.

3.1.7.2 All other contractor or government material/equipment to be removed by the contractor is to be listed on NNSY Form 4336/1, "Delivery Manifest", and approved by the MARMC Project Manager assigned to the availability or his/her designee. This form must be completed and approved each time material/equipment will be removed from NNSY.

3.1.7.3 Material/equipment may be moved through CIA Gate "F"

during the hours of 0600-0800, Monday through Friday and on weekends/holidays. After-hours access and access during weekends and holidays will normally be through CIA Gate "F" or "P" will be coordinated with MARMC and NNSY Security Office (Code 1121.3).

3.1.8 River Traffic: Coordinate the entry of river traffic (I.e.

barges, etc) into NNSY piers/berths with the NNSY Port Operations/Berthing Officer and NNSY Security code 1120.

Additionally, coordination with MARMC is required. All contractor craft will be subject to monitoring by NNSY Harbor Security Boats.

Shipyard security access badges will be required for any boat personnel needing to enter the shipyard.

3.1.9 Photography: Contractor requests for the use of any

photographic equipment, including audiovisual equipment and digital

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cameras will be coordinated with MARMC. Said request should be included in the original visit request with a copy to NNSY Security Office (Code 1121.22). Code 1120.22 will coordinate camera briefing and issuance of Photographer's Permit. All film, audiovisual tapes, and digital photographs will be reviewed by MARMC and NNSY (Code 1121.22) prior to release to contractors. Personnel cameras, including cell phone cameras, are prohibited.

4. NOTES:

4.1 None.

5. GOVERNMENT FURNISHED MATERIAL (GFM):

5.1 LLTM:

1. None.

5.2 PUSH MATERIAL:

1. None.

SHIP: N/A ITEM NO: 042-00

COAR: N/A PCN: N/A

LWT FILE NO: 042-037 CMP: N/A

REVISED: 24 OCT 2021 PLANNER: N/A

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1. SCOPE:

1.1 Title: General Requirements for Work Within Naval Station Norfolk;

accomplish

1.2 Location of Work:

1.2.1 Not Applicable

1.3 Identification:

1.3.1 Not Applicable

2. REFERENCES:

2.1 Standard Items

2.2 29 CFR 1915, Occupational Safety and Health Administration (OSHA)

2.3 Environmental Protection Regulations of 40 CFR

2.4 Department of Transportation (DOT) Regulations of 49 CFR

2.5 Virginia Department of Environmental Quality (DEQ), Virginia Hazardous Waste Management Regulations 9 VAC 20-60

2.6 Virginia Department of Environmental Quality (DEQ), Virginia Solid Waste Management Regulations 9 VAC 20-81

2.7 Virginia Department of Environmental Quality (DEQ), Virginia Air Regulations 9 VAC 5 Chapters 40 and 80.

2.8 40 CFR 1700 Phase II Batch One, Uniform National Discharge Standards for Vessels of the Armed Forces of January 11, 2017

2.9 NAVSEA 389-0288 ACN 49, Radiological Controls

3. REQUIREMENTS:

3.1 The following requirements must be observed, in addition to the specific requirements of the Job Order. (SEE NOTE 4.1)

3.2 MARMC OCCUPATIONAL SAFETY, HEALTH AND ENVIRONMENT (OSHE) STAFF

OVERSIGHT OF OPERATIONS. THE MARMC OSHE DIVISION (Code 106) or its designated inspectors, must on occasion inspect the contractor's work areas.

3.2.1 Each inspector will direct each control measure, normally via the SUPERVISOR, if each condition is not consistent with permits or regulatory requirements.

3.2.2 These control measures may include stoppage of work pending correction of deficiencies and the investigating of mishaps.

3.2.3 Written corrective actions may be required before work can resume. The SUPERVISOR will coordinate submittal of this

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documentation and return to work authorization.

3.3 Provide a representative who will serve as an environmental coordinator for the purposes of administering each requirement of this Work Item, including coordinating the work with MARMC Code 106.

3.3.1 Submit a list with name, address, office and telephone number of the representative and one alternate. Submit updates to this list each time representatives are added or deleted.

3.4 Accomplish the requirements of 009-09 of 2.1 for providing a Process Control Procedure (PCP) to MARMC OSHE Division via the SUPERVISOR. The PCP shall address each control and each operational action which will be employed to ensure no adverse environmental impact occurs while performing work within a naval facility. The PCP must include each plan applicable to the location and scope of the work being performed:

3.4.1 Oil, Sewage, or Hazardous Substances Spill Contingency and Control Plan.

3.4.1.1 Emergency Coordinator: Provide name, address, office and 24 hour emergency telephone numbers for the Emergency Coordinator, and one alternate. Provide a list of all personnel responsible for each cleanup action that have successfully accomplished spill response training in accordance with 2.2 and

2.3. Submit updates to this list each time employees are added or deleted.

3.4.1.2 Describe response time and spill cleanup capability

(i.e., equipment such as oil-skimmer, absorbent pads/booms, etc.).

3.4.1.3 Prevention Methods: Describe each method and each work practice to be employed to prevent and minimize discharges of any volume aboard the vessel, ashore, or to the waters adjacent to the cognizant naval facility.

3.4.1.4 Additional Resources: Specify a standby sub-contractor capable of responding to the maximum spill scenario in case a discharge exceeds the prime contractor's qualifications and cleanup capability. Provide name, address, and telephone number of the sub-contractor, estimated response time, each qualification and cleanup capabilities, and certification from the sub-contractor that they will respond if called regardless of time/weather, etc. Provide the same data for each sub-contractor as required in 3.4.1.1.

3.4.1.5 Certification: Provide a signed certification statement which reads, "All practical spill scenarios herein listed are based on the type of work being accomplished and have been reviewed, and the proper responsible action must be taken by (contractor's name) to control and clean up any spill in an accelerated manner until the contamination of such spill is reduced to a satisfactory level where the residual is within each federal, state and local requirement. In the event of a spill which requires action beyond our capabilities, and/or which requires immediate action to contain a spill where we are not able to respond immediately, the Navy may, at its discretion, 3 of 18 ITEM NO: 042-037

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take the appropriate action, and we, (contractor's name) must reimburse the government for the following costs; cleanup of the spill, administrative and other costs that were incurred as a result of the spill. These costs may be paid to the government through an off-set in the contract price, at the government's discretion."

3.4.2 Pumping Operations Plan (liquid transfer to barge/tank or vice versa or any combination).

3.4.2.1 Describe the continuous communications between pump

tender and barge/tank tender to allow immediate shutdown if upset occurs during pumping/transfer operations.

3.4.2.2 Specify each method for gauging compartment volume in barge/tank. Maximum volume to be 90 percent of capacity.

3.4.2.3 Describe each provision to tag each pump line to

indicate where the line is originating (i.e., ship tank/void) and pump number.

3.4.2.4 Specify that Oil Disposal Rafts (ODRs or Donuts) must not be used.

3.4.3 Hazardous Material (HM) Management Plan.

3.4.3.1 Identify each method used to inform the Navy and other employer(s) of precautionary measures which need to be taken to protect their employees while in the work place during normal operating conditions and in foreseeable emergencies. Describe how HM will be stored during the contract period at the contractor facility and list where the Safety Data Sheet (SDS) will be located on the job site.

3.4.3.2 Provide certification of training for personnel who use, store, transport or manage HM in accordance with 2.2 through 2.4.

Describe each method to remove HM from naval facility.

3.4.4 Solid Waste (SW) (including liquids) and Hazardous Waste (HW) Management Plan.

3.4.4.1 Submit the Quality Assurance/Quality Control (QA/QC)

program for certified and accredited laboratory conducting data analysis.

3.4.4.2 Provide a Hazardous Waste Minimization section that

describes the efforts to minimize waste generation by reducing the volume or toxicity.

3.4.4.3 Submit a SW sampling plan for hazardous waste

determination as required by 2.5.

3.4.4.4 Provide certification of training for personnel who

handle, drum/containerize, sample, store, transport or manage HW as required by 2.3 through 2.5.

3.4.4.5 Describe how and who will remove SW and contractor

generated hazardous waste from the naval facility.

3.4.4.6 Describe how SW/HW will be identified, how each

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container will be labeled and what container will be utilized for waste.

3.4.4.7 For work located at Naval Station Norfolk, the

Contractor must prepare, provide and affix labels/placards for each container of solid waste accumulated on the land, pier and/or the vessel, including solid waste that is "Pending Analysis." Each label/placard must be weatherproof and large enough to provide ready identification and provide the following information:

- Contractor Name

- Contractor POC: (name, cell phone number, phone number)

- Vessel name

- Contract phone number

- Contractor Work Order Number

- Ship’s QTR Deck/OOD phone number

- Description of Waste

- Analysis Pending/Sample date (if applicable)

- Government Maintenance Team Project Manager (name, phone number)

- CNSL Port Engineer (name, phone number)

3.4.4.8 Describe how each compatible/compliant drum, can, or

roll off bin used to store/containerize SW and HW will be accumulated and stored at the naval facility. Describe how each container will be inspected at the end of each work shift to ensure each container cover is properly closed and secured.

3.4.5 Abrasive Blasting/Grinding and Paint Surface Preparation Plan.

3.4.5.1 Describe each device and best management practice to be used during abrasive blasting/grinding and paint surface preparation including each shrouding, enclosure, pontoon and lighter, and vacuum equipment. Enclosures need not be larger than the hull surface that can be serviced in one 24 hour period.

3.4.5.2 Describe how and where blast debris will be stored, including type of container(s). If roll-off bins are used, describe the type of container cover used to eliminate unnecessary release to the environment. Describe in detail the frequency of cleanup and describe each debris collection procedure.

3.4.5.3 Describe how the debris will be sampled and tested in accordance with 2.5. Identify each disposal procedure.

3.4.5.4 Describe how non-high efficiency particulate air (HEPA) blasting of non-lead based paint will be sealed from wind and surface waters. Describe what fire retardant shroud material is used.

3.4.5.5 For work performed on a dry dock, describe how

horizontal shrouding will be installed between vessel and dry

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dock wing wall or deck. Describe how vertical shrouding will be installed to prevent material from entering the water. Describe how the fire retardant shroud material will be hung upon the dock floor and anchored. State whether or not straw bales will be placed upon the dock floor behind the bottom of the shroud.

3.4.6 Ultra High Pressure Hydroblasting Plan.

3.4.6.1 Describe the hydroblasting equipment to be used.

Low/high pressure wands are not permitted. The equipment must be capable of removing and recovering coating from vessel surface.

The system must contain (without the use of a coffer dam) and recover the process water and removed coating. During the hydroblasting removal process, hydrogen gas is produced when aluminum particles in removed coating, such as nonskid, reacts with water. Analysis of similar processes indicate the waste generated (both liquid and solid/semi-solid) might not be regulated as a hazardous waste, but might be restricted waste by other regulations.

3.4.6.2 Describe how blast protection and each safety boundary will be established prior to the start of each hydroblasting operation. State a warning label must be attached to each end of each high pressure water hose identifying the presence of high pressure water.

3.4.6.3 Describe how personnel working in the proximity of a

water jet operation will be notified of the dangers of high pressure water. State each personnel access area near the nozzle will be cordoned off with barrier tape and appropriate weatherproof warning signs such as "DANGER: HIGH PRESSURE WATER JETTING OPERATIONS" will be used. Describe what water jet blast protection will be used in each area open to possible over spray of the nozzle.

3.4.6.4 Describe how each noise hazardous area and equipment

shall be identified.

3.4.6.5 Describe the method of collection and transfer of waste streams and a best management plan to reduce the volume of liquid introduced into each solid/semi-solid waste container during the separation stage from waste water collection.

3.4.6.6 Estimated weight of solid/semi-solid waste (lbs) and

volume of waste water (gallons) to be removed. This can be a total or on a per area basis.

3.4.6.7 Describe sampling plan to document hydrogen off-gassing of waste streams while on government property and a ventilation strategy for use if hydrogen gas is detected. This plan should be effective to maintain the hydrogen gas level in each storage area to less than 10% of the Lower Explosive Limit (LEL) for hydrogen.

3.4.6.8 Waste stream types include: paint debris, water filters, water, and oily debris. Water and filtered paint debris must be collected and sampled prior to disposal in accordance with

3.5.4.3 through 3.5.4.5. The contractor must characterize the waste for disposal.

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3.4.6.9 Submit one legible copy, in hard copy or approved

transferrable media, of a plan describing conveyance and plumbing for the offloading of waste water, to the SUPERVISOR 72 hours prior to start of availability.

3.4.6.10 Describe what control equipment will be placed at each end and each connection. Describe how personnel will monitor each line during each pumping operation for spill contingency purposes.

3.4.6.11 Measure and record the amount of waste water generated.

3.4.6.12 State the waste water will not be filtered or treated on government property. Wastewater must not be decanted from the conveyance, or discharged from the conveyance while on government property.

3.4.6.13 Identify and provide the name of the company/carrier transporting non-regulated waste for disposal.

3.4.6.14 Submit three legible copies, in hard copy and approved transferrable media, of a report listing results of the requirements of 3.4.6.11 through 3.4.6.13 to the SUPERVISOR 24 hours prior to the transportation of wastewater.

3.4.6.15 Wastewater which exceeds regulatory limits for

hazardous waste characterization must be managed in accordance with 3.5.5 through 3.5.5.2.

3.5 Accomplish the following for work performed on each naval ship and craft located within the naval facility:

3.5.1 In the event of any unauthorized discharge, release, or spill:

3.5.1.1 Begin immediate cleanup efforts such as sweeping, containing, plugging, patching, diking, or pumping.

3.5.1.2 Notify the cognizant naval facility and others, in the order as follows, immediately upon discovery of any discharge to land or surface water.

NOTE: CDO is responsible for contacting NRC for each spill of petroleum, oil, lubricant, HM, and HW. CNB's Environmental Department will review all other spills to determine reporting procedures.

OCCURRING AT NAVAL STATION NORFOLK:

1. Ship's Command Duty Officer (CDO) XXX-XXXX

2. Regional Dispatch Center (RDC) 444-3333

3. MARMC OSHE Div. from 0700-1530 400-0166/0106

Alternate numbers 618-6495/837-7982

4. MARMC Command Duty Officer (CDO) from 1531-0659

400-0000

3.5.1.3 Provide the type of waste discharged, Safety Data Sheet (SDS), description of the material, time and duration of the

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discharge, the total quantity discharged or spilled, reason for the discharge or spill, and the name and phone number of the person who discovered the discharge, release or spill.

3.5.2 Materials Handling and Storage.

3.5.2.1 Any and all product, materials, industrial wastes, and/or other wastes resulting from the purchase, sale, mining, extraction, transport, preparation and/or storage of raw or intermediate materials, final product, by-product or wastes, shall be handled, disposed of and/or stored in such a manner so as not to permit a discharge of such product, materials, industrial wastes and/or other wastes to State waters, except as expressly authorized.

3.5.3 HM Notification and Storage.

3.5.3.1 Submit HM and Emergency Planning Community Right-to-Know Act (EPCRA) Reporting Form, Attachment A to the naval facility, MARMC OSHE Division via the SUPERVISOR, prior to use and storage of each HM used throughout the duration of the contract/job order. Submit a SDS for each HM which does not have a federal stock number.

3.5.3.2 A storage or lay down area must be approved by the

SUPERVISOR and the naval facility prior to storing HM. HM must not be stored on government property, on barges, or in tanks/voids other than in each assigned and properly labeled storage area.

3.5.4 Solid Waste (SW)/Non-Hazardous Waste (Non-HW)

Containerization, Storage, Accumulation, Disposal, and Compliance.

3.5.4.1 Containerize all SW/Non-HW in accordance with 2.2

through 2.7. Waste must be stored in compatible steel drums or cans that must be kept closed with lids secured by rings or in roll-off bins that are covered. Each container shall be labeled/marked to withstand weather and sun with the description of waste, date of generation, ship name, contractor name, contractor point of contact and phone number.

3.5.4.2 Container-to-container transfer of paint, blast grit, or scraping/grinding debris must be conducted in an area completely sheltered from wind and rain.