J-4 Example Attachment F Accident Prevention Plan.pdf

Guide to

Preparing Accident

Prevention Plans

Prepared by:

US Army Corps of Engineers Baltimore District

Safety and Occupational Health Office 10 S. Howard St.

Baltimore, Maryland 21201-1715 410-962-4100 a

Table of Contents b

Page

Purpose of this Guide ………………………………………………………………..

i

FAR clause 52.236-13 ……………………………………………………………….

ii

Definitions …………………………………………………………………………….. iii-v

Accident Prevention Plan Preparation Guidelines by Section …………………..

1. Signature Sheet ………………………………………………………………..

2. Background Information ………………………………………………………

3. Statement of Safety and Health Policy ……………………………………...

4. Responsibilities and Lines of Authorities ……………………………………

5. Subcontractors and Suppliers ………………………………………………..

6. Training …………………………………………………………………………

3-4

7. Safety and Health Inspections ……………………………………………….

8. Safety and Health Expectations, Incentive Programs and Compliance …

9. Accident Reporting …………………………………………………………….

5-6

10. Medical Support …………………………………………………………

6-7

11. Personal Protective Equipment …………………………………………….

7-8

12. Plans (Programs and Procedures) Required by the Safety Manual ……

8-30

13. Contractor Information ………………………………………………………

14. Site-Specific Hazards and Controls ………………………………………..

Activity Hazard Analysis ……………………………………………………………..

31-32

Safety and Health Bulletin Board …………………………………………………..

Contact Us ……………………………………………………………………………. 34

Purpose of this Guide

The goal of the US Army Corps of Engineers (USACE), Baltimore District, Safety and Occupational Health Program is to provide a safe workplace for our employees and our contractors. In doing so, we insist upon strict compliance with USACE Safety and Health Requirements Manual, Engineer Manual 385-1-1 (EM 385-1-1), Safety and Health Requirements Manual, dated 3 November 2003. The EM 385-1-1, Section 1, paragraph 01.A.11 specifically requires that:

Before initiation of work at the job site, an Accident Prevention Plan (APP) with appropriate appendices (e.g., Site Safety and Health Plan (SSHP) for hazardous waste site cleanup operations, Lead Compliance Plan when working with lead, Asbestos Hazard Abatement Plan when working with asbestos) -- written in English by the Prime Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of this manual -- will be reviewed and found acceptable by the Government Designated Authority (GDA).

APPs shall be developed and submitted by the Contractor. The Contractor shall address each of the elements/sub-elements in the outline contained in Appendix A. If by the nature of the work an item is not applicable, the Contractor will so state and provide a justification for why that element/sub-element is not applicable.

In addition, the Unified Facilities Guide Specifications (UFGS), Section 01525 specifically states: “All contracts that include *FAR clause 52.236-13 require the Contractor to prepare and execute a written Accident Prevention Plan (APP) in accordance with Appendix A of EM 385-1-1 to include Activity Hazard Analysis

(AHA).”

The purpose of this guide is to assist Contractor’s with clear guidance on preparing an APP and Activity Hazard Analyses (AHA) that will be in compliance with the requirements of EM 385-1-1.

NOTE: The provisions of EM 385-1-1 implement and supplement the safety and health standards and requirements contained in 29 CFR 1910, 29 CFR 1926, 29

CFR 1960, 30 CFR 56, EO 12196, DODI 6055.1, DODI 6055.3, AR 40-5, AR 385-10,

AR 385-11, AR 385-40 and FAR Clause 52.236-13. (Some or all may be applicable). Where more stringent safety and occupational health standards are set forth in these requirements and regulations, the more stringent standards shall apply.

i

*52.236-13 Accident Prevention.

As prescribed in 36.513, insert the following clause:

Accident Prevention (Nov 1991)

(a) The Contractor shall provide and maintain work environments and procedures which will—

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

(2) Avoid interruptions of Government operations and delays in project completion dates; and

(3) Control costs in the performance of this contract.

(b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall—

(1) Provide appropriate safety barricades, signs, and signal lights;

(2) Comply with the standards issued by the Secretary of Labor at 29 CFR

Part 1926 and 29 CFR Part 1910; and

(3) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

(c) If this contract is for construction or dismantling, demolition or removal of improvements with any Department of Defense agency or component, the Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

(d) Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

(e) The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

ii

Definitions

This appendix defines the following terms for the purposes of this guide.

APP – Accident Prevention Plan – a document that outlines occupational safety and health policy, responsibilities, and program requirements.

AHA – Activity Hazard Analysis: a documented process by which the steps (procedures) required to accomplish a work activity are outlined, the actual or potential hazards of each step are identified, and measures for the elimination or control of those hazards are developed.

Competent Person – one who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Competent Person for confined space - person meeting the competent person requirements defined above who is assigned in writing by the GDA to assess confined spaces, to include ship and vessel repair and maintenance at USACE facilities, and who possesses demonstrated knowledge, skill, and ability to:

a. Identify the structure, location, and designation of confined and PRCS where work is done

b. Calibrate and use testing equipment including, but not limited to, oxygen indicators, combustible gas indicators, CO indicators, and CO2 indicators, and to interpret accurately the test results of that equipment

c. Perform all required tests and inspections specified in 29 CFR 1910.146 and 29

CFR 1915, Subpart B

d. Assess hazardous conditions including atmospheric hazards in confined space and adjacent spaces and specify the necessary protection and precautions to be taken

e. Determine ventilation requirements for confined space entries and operations

f. Assess hazards associated with hot work in confined and adjacent space and determine fire watch requirements

g. Maintain records required

COR – Contracting Officer’s Representative

CPR – Cardio Pulmonary Resuscitation iii

Critical Lift - a non-routine crane lift requiring detail planning and additional or unusual safety precautions. Critical lifts include lifts made when the load weight is 75% of the rated capacity of the crane; lifts that require the load will be lifted, swung, or placed out of the operator’s view of lifts made with more than one crane; lifts using more than one hoist; lifts involving non-routine or technically difficult rigging arrangement; hoisting personnel with a crane or derrick; lifts involving hazardous materials (e.g., explosives, highly volatile substances); lifts involving submerged loads; lifts without the use of outriggers using on-rubber tire load charts; lifts where the center of gravity could change; or any lift that the lift or crane operator believes should be considered critical.

District Diving Coordinator (DDC) - a USACE employee assigned the responsibility for organizing, integrating, and monitoring the total dive program within a USACE Command. This individual and an alternate (to perform in the absence of the primary DDC) is appointed by the USACE Commander/Director and will assure adherence to all applicable rules and regulations. The DDC will review and accept all safe practices manuals, dive plans, medical certificates, and dive team qualifications and experience to assure compliance with EM 385-1-1, OSHA, state and local guidance.

FAR – Federal Acquisition Regulation: the primary set of rules followed by government agencies when purchasing goods and services.

GDA – Government Designated Authority: the senior person in charge or his/her appointed representative for the operation/project being considered.

HAZWOPER – Hazardous Waste Operations and Emergency Response

HTRW - Hazardous, Toxic, Radioactive Waste activity – refers to the overall project or worksite involving the investigation, assessment, or clean-up of HTRW or the emergency response to releases of hazardous substances, hazardous waste, or hazardous material as defined by 29 CFR 1910.120(a)(3) or 29 CFR 1926.65, at an HTRW site. Includes those activities undertaken for the EPA’s Superfund Program, the Defense Environmental Restoration Program (which also includes FUDS and Installation Restoration Program activities), HTRW actions associated with Civil Works projects, and HTRW projects of other Government agencies. Such activities include, but are not limited to, preliminary assessments; site inspections; remedial investigations;

feasibility studies; engineering evaluations/cost analyses; RCRA facility investigations;

corrective measures studies/corrective measures implementations/closure plans/Part B permits; or any other pre-design investigations, remedial design, or remedial construction, operation or maintenance at known, suspected, or potential HTRW sites.

Also includes activities conducted at containerized HTRW sites (leaking PCB transformers and leaking or suspected leaking USTs that contain hazardous substances).

HTRW operation – refers to a specific function on an HTRW site, such as sampling, monitoring, excavation, drum removal, etc.

iv

HTRW site - any facility or location that:

a. Requires the planned or emergency clean-up of hazardous, toxic, radioactive waste; and

b. Is designated as an uncontrolled hazardous waste site or covered by the

RCRA.

PM – Project Manager

PPE – Personal Protective Equipment

QC – Quality Control

Qualified person - one who, by possession of a recognized degree, certificate, or professional standing, or extensive knowledge, training, and experience, has successfully demonstrated his/her ability to solve or resolve problems related to the subject matter, the work, or the project.

Qualified person (electrical) - one who has the skills and knowledge related to the construction and operation of the electrical equipment and installations and has received safety and health training on the hazards involved.

Site Safety and Health Manager (SHM) - the CIH, CSP, or CHP responsible for development and enforcement of the APP and SSHP appendix for HTRW activities.

Site Safety and Health Plan (SSHP) - an appendix to the APP that describes the site-specific practices required for HTRW activities.

v

Accident Prevention Plan Preparation Guidelines

An Accident Prevention Plan (APP) is, in essence, a safety and health policy and program document. The following areas must be addressed in an APP. Plans shall be job-specific and shall also address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the employer’s overall safety and health program. Any portions of the overall safety and health program that are referenced in the APP shall be included as appropriate.

1. SIGNATURE SHEET. Title, signature, and phone number of the following:

a. Plan preparer (qualified person such as corporate safety staff person, Quality Control, (QC)).

b. Plan must be approved, by company/corporate officers authorized to obligate the company (e.g., owner, company president, regional vice president, etc.).

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional, project QC) (provide concurrence of other applicable corporate and project personnel (Contractor)).

NOTE: Actual signatures are required.

Do not include a list of concurring personnel, submit actual signatures.

2. BACKGROUND INFORMATION. List the following:

a. Contractor

b. Contract number

c. Project name

d. Brief project description, description of work to be performed, and location (map)

Be descriptive! Where possible use the description of work to help identify the required plans in section 12.

e. Contractor accident experience (provide information such as experience modification rate (EMR), OSHA 300 Forms (current), corporate safety trend analyses)

f. Listing of phases of work and hazardous activities requiring an AHA.

3. STATEMENT OF SAFETY AND HEALTH POLICY.

Provide a copy of your current corporate/company Safety and Health Policy Statement.

NOTE: In addition to the corporate/company policy statement, your corporate/company safety program may provide a significant portion of the information required by the APP.

4. RESPONSIBILITIES AND LINES OF AUTHORITIES.

a. Identification and accountability of personnel responsible for safety - at both corporate and project level. (Contracts specifically requiring safety or industrial hygiene personnel must include a copy of their resume. The District Safety and Occupational Health Office will review the qualifications for acceptance.)

NOTE: EM 385-1-1, 3 Nov 2003, Section 1, paragraph 01.A.17: The Contractor shall employ a competent person at each project to function as the Site Safety and Health Officer (SSHO). The SSHO will manage the Contractor’s APP. (This may be a collateral duty responsibility unless specified differently in the contract.) The person(s), at a minimum, must have completed the 10-hour OSHA Construction safety class or an equivalent course applicable to the work to be performed and given by qualified instructors. Such training shall have been within the last three (3) years. A SSHO shall be on-duty at all times when work is being performed and shall be responsible for enforcing and implementing the Contractor’s Safety and Health Program in accordance with the accepted APP.

b. Lines of authority. (This should include supervisors, superintendents, etc..)

5. SUBCONTRACTORS AND SUPPLIERS. Provide the following:

a. Identification of subcontractors and suppliers (if known)

b. Means for controlling and coordinating subcontractors and suppliers

c. Safety responsibilities of subcontractors and suppliers

d. Methods of addressing contractor safety plans

NOTE: EM 385-1-1, Section 1, paragraph 01.A.18: The Prime Contractor is responsible for assuring subcontractor compliance with the safety and occupational health requirements in the manual.

6. TRAINING.

a. List subjects to be discussed with employees in safety indoctrination

b. List mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, confined space entry, crane operator, diver, vehicle operator, HAZWOPER training and certification, PPE) and any requirements for periodic retraining/recertification

c. Identify requirements for emergency response training

d. Outline requirements (who attends, when given, who will conduct, etc.) for supervisory and employee safety meetings

e. Include the list of names and dates of First Aid and CPR training for at least 2 employees on site (if required)

NOTE: EM 385-1-1, Section 1, paragraph 01.B.02 and 03: Employees shall be provided safety and health indoctrination prior to the start of work and continuing safety and health training to enable them to perform their work in a safe manner.

Employee indoctrinations will be documented in writing by date, name and content. Proof of training must be presented to District Safety and Occupational Health Office (SOHO) inspectors upon request.

Indoctrination and training shall be based on the safety and health program of the Contractor, and shall include but not be limited to:

a. Requirements and responsibilities for accident prevention and maintaining safe and healthful work environments;

b. General safety and health policies and procedures and pertinent provisions of EM 385-1-1;

c. Employee and supervisor responsibilities for reporting all accidents;

d. Provisions for medical facilities and emergency response and procedures for obtaining medical treatment or emergency assistance;

e. Procedures for reporting and correcting unsafe conditions or practices;

f. Job hazards and the means to control/eliminate those hazards, including applicable position and/or activity hazard analyses; and

g. Specific training as required by applicable sections of the APP.

Certificates of training must be made available to SOHO and/or GDA upon request. To avoid delay, it will help if the certificates of training are included in the APP.

For operations requiring state, local or federal certifications (e.g., Asbestos Worker, HAZWOPER) proof of certification must accompany the submission of the APP. No work can begin without appropriate certificates, licenses, permits, etc..

7. SAFETY AND HEALTH INSPECTIONS. Provide details on:

a. Who will conduct safety inspections (e.g., PM, safety professional, QC, supervisors, employees)

b. Proof of inspector’s training/qualifications

c. When inspections will be conducted

d. How the inspections will be recorded

e. Deficiency tracking system; follow-up procedures, etc.

f. The names of competent and/or qualified person(s) and proof of competency/ qualification to meet specific OSHA competent/qualified person(s) requirements must be attached

g. Any external inspections/certifications that may be required (e.g., USCG)

8. SAFETY AND HEALTH EXPECTATIONS, INCENTIVE PROGRAMS, AND

COMPLIANCE.

a. The company's written safety program goals, objectives, and accident experience goals for this contract should be provided

b. A brief description of the company's safety incentive programs (if any) should be provided

c. Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified

d. Provide written company procedures for holding managers and supervisors accountable for safety

NOTE: If you have no incentive program, say so! However, items a, c, and d are not optional.

9. ACCIDENT REPORTING. The Contractor shall identify who, how, and when the following will be completed:

a. Exposure data (man-hours worked)

List the procedures and the personnel involved in reporting exposure hours to the COR/GDA, i.e., electronic vs. hard copy; who reports (name, phone number);

when reports will be submitted, etc.

b. Accident investigations, reports, and logs

c. Immediate notification of major accidents

All accidents that occur incidentally to an operation, project, or facility under the jurisdiction of EM 385-1-1, will be investigated, reported, and analyzed as prescribed by the GDA.

Employees are responsible for reporting all injuries or occupationally related illnesses as soon as possible to their employer or immediate supervisor.

Employers and immediate supervisors are responsible for reporting all injuries to the GDA within 24 hours.

No supervisor shall decline to accept a report of injury from a subordinate.

An accident that appears to have any of the consequences listed below shall be immediately reported to the GDA. These accidents will be thoroughly investigated in order to identify all causes and to recommend hazard control measures. The GDA shall immediately notify the Safety and Occupational Health Office of all serious accidents and follow-up with official accidents reports as prescribed by regulation. Contractors are responsible for notifying OSHA when one or more of their employees are seriously injured.

• Fatal injury

• Permanent totally disabling injury

• Permanent partial disabling injury

• Three or more persons admitted to a hospital, or

• Property damage in an amount greater than $50,000.

Except for rescue and emergency measures, the accident scene shall not be disturbed until it has been released by the investigating official. The Contractor is responsible for obtaining appropriate medical and emergency assistance and for notifying fire, law enforcement, and regulatory agencies. The Contractor must assist and cooperate fully with the GDA conducting the Government investigation(s) of the accident.

Daily records of all first-aid treatments not otherwise reportable shall be maintained on prescribed forms and furnished to the GDA upon request.

In addition to any other applicable requirements the Prime Contractor shall:

Maintain records of all exposure and accident experience incidental to the work (this includes exposure and accident experience of the Prime Contractor and subcontractors and, as a minimum, these records shall include exposure work hours and a log of occupational injuries and illnesses - OSHA Form 300 or equivalent as prescribed by 29 CFR 1904;

provide a current copy of OSHA Form 300 or equivalent to the GDA upon request.

Maintain health hazard assessment documentation and employee exposure monitoring to chemical, biological, and physical agents. Provide this information to employees who are characterized by these assessments and exposure monitoring in accordance with OSHA requirements. Immediately notify the GDA of any exposure in excess of the limits and the hazard control measures that has been taken to reduce or eliminate such exposures.

Submit project exposure hours to the COR monthly on the form provided by the COR. Exposure hours include all hours on the project where an employee is in an on-duty pay status.

10. MEDICAL SUPPORT. Outline on-site medical support and offsite medical arrangements including rescue and medical duties for those employees who are to perform them, and the name(s) of onsite Contractor personnel trained in First Aid and

CPR.

NOTE: When a medical facility or physician is not accessible within 5 minutes of an injury to a group of two or more employees for the treatment of injuries, at least two employees on each shift shall be qualified to administer First Aid and CPR. Proof of certification must be submitted with the APP and certifications must be up-to-date.

The following information must be included and specified in the APP as they apply:

All projects, activities, installations, or contracts on which less than 100 persons are employed (greatest total number of employees on a shift) at the site of the work, and where neither a first-aid station nor infirmary is available, shall be provided with a first-aid kit complying with the criteria contained in American National Standards Institute (ANSI) Z308.1-1998 in the ratio of one for every 25 persons or less. In addition to the basic fill requirements, the employer, in consultation with a health care professional or competent first aid person, shall evaluate the hazards found in the work environment to determine the necessity of optional fill contents.

All projects, activities, installations, or contracts on which more than 99 and less than 300 persons are employed (greatest total number of employees on a shift) at the site of the work shall establish and equip, as directed by a licensed physician, a first-aid station. In non-rural locations, medical clinics, hospitals, or doctors’ office, accessible within 5 minutes of an injury may be approved for use provided the requirements of the above paragraph are met.

Where tunnels are being excavated, a first-aid station and transportation facilities shall be provided so that treatment is available within 5 minutes of the occurrence of an injury.

All projects, activities, installations, or contracts on which 300 or more persons are employed (greatest total number of employees on a shift) at the site of the work shall establish and equip, as directed by a licensed physician, an infirmary.

When any part of the body may be exposed to toxic or corrosive materials drenching and/or flushing facilities shall be provided in the work area for immediate emergency use.

11. PERSONAL PROTECTIVE EQUIPMENT.

• Identify procedures (who, when, how) will conduct hazard assessments

• Include how the contractor will ensure users of personal protective and safety equipment are trained to know the following:

o When PPE is used and what PPE is necessary?

o How to properly don, doff, adjust and wear PPE?

o Limitations of PPE?

o Proper care, inspection, testing, maintenance, useful life, storage and disposal of PPE?

• Include a procedure for retraining of individuals that the contractor has reason to believe that do not have the understanding and skill required of the training.

• Include a written certification that identifies the name of each employee trained, the date(s) of the training and the subjects taught.

NOTE: EM 385-1-1, Section 5 is the USACE standard for Personal Protective Equipment. Several items are more stringent than OSHA therefore, it is imperative you become familiar with the requirements of the manual.

12. PLANS (PROGRAMS, PROCEDURES) REQUIRED BY THE SAFETY MANUAL

(as applicable). At a minimum plans must be submitted for the operations listed below and under the identified conditions. NOTE: The information below may or may not be all inclusive therefore to ensure proper documentation you should always use the referenced section in EM 385-1-1 to verify the requirements:

Excavations (Section 25)

• Conditions:

o Excavations less than five feet in depth – AHA is required; plan is optional o Excavations five feet and greater – AHA and plan are required

• Documentation (as required) all:

o Digging permits o Excavation permits o Certification of UXO clearance (as required) o PE Certifications

• Plan Components:

o Identification of Competent Person o Inspection Schedule o Air Inspection log (if required) o Support system to be used o Perimeter Protection Plan

Class I, II or III o Means of access/egress o Cofferdams

Controlled flooding plan Fall protection Access/egress Evacuation procedures

Scaffolding (Sections 21, 22)

• Conditions:

o Scaffolding/Work Platforms <6 ft in height – AHA is required; plan is optional o Scaffolding/Work Platforms >6ft in height – AHA and plan are required

• Documentation (as required) all:

o PE Certifications

• Plan Components:

o Identification of Competent Person o Erection/dismantling procedures o Materials to be used o Inspection Schedule o Fall Protection Plan

Medical and First Aid Requirements (Section 3) (in addition to Item 10 in APP if conditions below apply)

• Conditions:

o Individuals working alone or in remote locations o Medical facilities <100 persons; >99<300 persons; >300 persons

• Documentation:

o First Aid/CPR certifications o Others as required by local and state laws

• Plan Components:

o Means of communication o Location of drenching/flushing facilities o Location of first aid stations o Location of first aid kits o Blood-borne pathogen prevention program

Sanitation (Section 2)

• Plan Components:

o Locations of toilets o Locations of washing stations o Designated eating/break areas o Designated smoking areas o Schedule of trash removal

Fire Prevention (Section 9) o List of the major workplace fire hazards o Potential ignition sources o Types of fire suppression equipment or systems to be used o Assignments of responsibilities for maintaining the equipment and systems o Personnel responsible for controlling the fuel source hazards o Housekeeping procedures o Emergency evacuation procedures

Method for reviewing with all affected employees Test procedures to ensure effectiveness Escape procedures and routes Employee accounting following an emergency evacuation

Machinery and Mechanized Equipment (Section 16) o Inspection/Testing schedules o Qualifications of personnel o Maintenance and repair schedules o Towing procedures o Parking procedures o Guarding and safety devices

Electrical Safety (Section 11) o Inspection schedules o Verifiable credentials for electrical workers o A sketch of proposed temporary power distribution

Location voltages, and means of protection of all circuits including receptacles, disconnecting means, grounding, GFCIs and lighting circuits

Public Safety Requirements (Sections 4, 8) o Layout of temporary construction buildings o Fencing o Access routes o Anchoring systems for temporary structures o Warning signs o Hazardous location identification

In addition to the above topics the following topics below, depending on operations, may or may not be addressed:

Layout Plans (04.A.01)

• Plans should include layout of temporary construction buildings, facilities, fencing, access routes and anchoring systems for temporary structures.

Review the requirements in EM 385-1-1, Section 09.A.19 for temporary facility spacing requirements; Section 11 for temporary power distribution approval requirements; and Sections 21 and 22 for temporary ramp, trestle, scaffold, and platform approval requirements.

Emergency Response Plans involving the following activities:

• Spill plans (01.E.01, 06.A.02)

• Firefighting plan (01.E.01, 19.A.04)

• Posting of emergency telephone numbers (01.E.05)

• Wild land fire prevention plan (09.K.01)

• Man overboard/abandon ship (19.A.04)

• Plan Checklist:

o Is the plan in writing?

o Include a method for reviewing with all affected employees o Include a test procedure to ensure their effectiveness o Include escape procedures and routes o Include critical plant operations o Include employee accounting following an emergency evacuation o Include rescue and medical duties o Include a means of reporting emergencies o Include persons

NOTE: Emergency plans to ensure employee safety in case of fire or other emergency shall be prepared, in writing, and reviewed with all affected employees. Emergency plans shall be tested on a regular basis to ensure their effectiveness.

Hazard Communication Program (01.B.06)

A hazard communication program shall be implemented in accordance with 29 CFR

1910.1200 or 1926.59.

o Training (to include potential safety and health effects from exposure) o OSHA-compliant labeling of containers o Current inventory of hazardous chemicals on-site (or expected to be on-site) o Location and use of Material Safety Data Sheets (MSDS) o Procedures for when hazardous substances are brought onto the job site and how all employees potentially exposed to the substance will be advised of information in the MSDS for the substance o Method to ensure a copy of the MSDS for each hazardous substance at the project will be maintained in an inventory and will be provided to the GDA and made available to all potentially exposed employees o Emergency response inventory shall include the approximate quantities that will be on site at any given time o Current site map attached to the inventory showing location of inventoried hazardous substances o Method to ensure the inventory and the site map will be updated as frequently as necessary to ensure accuracy

Respiratory Protection Plan (05.E.03)

Where respirators are necessary to protect the health of the employee, establish and implement a written respiratory protection program with worksite specific procedures in accordance with this EM 385-1-1, Section 5 and OSHA’s respiratory protection standard at 29 CFR 1910.134.

Designate a competent person as program administrator, who is qualified by appropriate training or experience to commensurate with the complexity of the program, to administer and oversee the respiratory protection program and conduct the required evaluations of program effectiveness.

The program shall be updated as necessary to reflect those changes in workplace conditions that affect respirator use.

o Procedures for selecting respirators for use in the workplace o Medical evaluations of employees required to use respirators o Fit testing procedures for tight-fitting respirators o Procedures for proper use of respirators in routine and reasonably foreseeable emergency situations o Procedures and schedules for cleaning, disinfecting, storing, inspecting, repairing, discarding, and otherwise maintaining respirators o Procedures to ensure adequate air quality, quantity, and flow of breathing air for atmosphere-supplying respirators o Training of employees in the respiratory hazards to which they are potentially exposed during routine and emergency situations o Training of employees in the proper use of respirators, including putting on and removing them, any limitations on their use, and their maintenance o Procedures for regularly evaluating the effectiveness of the program

Health Hazard Control Program (06.A.02)

All operations, materials, and equipment on-site must be evaluated to determine the presence of hazardous environments or if hazardous or toxic agents could be released into the work environment. Use an AHA for the evaluation.

The AHA should identify all substances, agents, and environments that present a hazard and recommend hazard control measures. Engineering and administrative controls shall be used to control hazards; in cases where engineering or administrative controls are not feasible, PPE may be used.

The analyses shall identify: that it serves as certification of hazard assessment; the workplace and activity evaluated; the name of the person certifying that the evaluation has been performed; and the date of the evaluation.

• Plan Components:

o Method to ensure all operations, materials, and equipment will be evaluated to determine the presence of hazardous environments or if hazardous or toxic agents could be released into the work environment o AHA used for the evaluation (see above) o Certification of the qualified industrial hygienist, or other competent person, responsible for developing the hazard control program

Lead Abatement and Asbestos Abatement (06.B.05 & specifications)

Prior to beginning work that will impact lead or asbestos containing materials, to include protective and decorative coatings or asbestos-containing materials (ACM), a written lead compliance plan and/or asbestos hazard abatement plan shall be developed.

The lead compliance plan shall be in accordance with 29 CFR 1910.1025 and 29 CFR

1926.62. The asbestos hazard abatement plan shall be in accordance with 29 CFR 1910.1001; 29 CFR 1926.1101; and 40 CFR 61, Subpart M. The plan(s) shall be developed as an appendix to the contract APP. The written plan(s) shall be submitted for acceptance by the GDA before beginning work.

Unified Facility Guide Specifications (UFGS) for lead, asbestos and general safety and health requirements have been published and will be used in developing contract specifications. For lead hazard control activities refer to UFGS 13281A; for asbestos abatement UFGS Section 13280A.

Specific lead and asbestos plan components are as follows:

Lead Compliance Plan

• Plan Components:

o A description of each work activity in which Lead is emitted o Description of means to be used to achieve exposure compliance, including any engineering controls o Worker exposure assessment procedures o Protective clothing to protect workers o Housekeeping procedures o Hygiene facilities and practices o Administrative controls including worker rotation schedule to be employed o Competent person and worker training o Detailed sketches identifying Lead hazard control areas o Perimeter or other area monitoring o Any security required o Waste generation, characterization, transportation, and disposal (including recordkeeping)

Asbestos Hazard Abatement Plan o A description of each work activity in which Asbestos is disturbed o Method of notification of other employers at the worksite o Description of regulated areas o Air monitoring: personal, environmental and clearance o PPE, including respirators and clothing o Housekeeping procedures o Hygiene facilities and practices o Competent person and worker training o Medical surveillance as required o Security, fire and medical emergency response procedures o Waste generation, containerization, transportation, and disposal (including recordkeeping)

Abrasive Blasting (06.H)

Written operating procedures shall be developed and implemented for abrasive blasting operations, including pressurized pot procedures (filling, pressurizing, depressurizing, and maintenance and inspection). The written operating procedures will be developed, maintained, and provided as stated in EM 385-1-1, Appendix C.

No employee will be allowed to work in abrasive blasting operations unless he/she has met the medical surveillance and training and experience, and has been provided the appropriate PPE.

Pressurized systems and components shall be inspected, tested, certified, and maintained in accordance with the requirements of EM 385-1-1, Section 20.

Abrasive blasting operations shall be evaluated to determine composition and toxicity of the abrasive and the dust or fume generated by the blasted material, including surface coatings. This determination shall be documented on the AHA developed for the abrasive blasting activity.

• Plan Components:

o Employee-monitoring program o Air-monitoring program o Medical surveillance program o Training requirements o Personal protective devices o Personal protective clothing o Personal hygiene facilities and practices o Use of engineering controls o Itinerant work practices o Housekeeping program

Confined Space (06.I)

Confined space work covered by OSHA’s General Industry (29 CFR 1910) and Construction (29 CFR 1926) standards shall be performed in accordance with 29 CFR

1910.146 and as provided in EM 385-1-1, Section 06.I. Confined space work covered by OSHA’s Shipyard (29 CFR 1915) standard or USCG regulations shall be performed in accordance with those regulations.

At each facility or activity, the Contractor, shall assign in writing, a competent person for confined space to evaluate the potential for permit-required confined spaces (PRCSs).

Proof of competency must be submitted to the GDA for approval.

• Plan Components:

o Must develop a process to complete an evaluation to identify PRCSs using the procedures and decision logic presented in EM 385-1-1, Figure 6-1 o Must identify where a list of confined spaces (permit-required and non-permit required) will be maintained on site and how it will be updated as new confined spaces are discovered o Procedures on how confined spaces will be reevaluated whenever they or their characteristics change in a way that could lead to reclassification as a

PRCS

o How the employer will provide, maintain, and assure the proper use of testing and monitoring equipment o How the employer will provide, maintain and assure the proper use of ventilating equipment needed to obtain acceptable entry conditions o How the employer will provide, maintain and assure the proper use of communication equipment o How the employer will provide, maintain and assure the proper use of PPE (used when engineering controls and work practices do not adequately protect personnel o How the employer will provide, maintain and assure the proper use of lighting equipment o How the employer will provide, maintain and assure the proper use of equipment, such as ladders needed for safe access and egress by authorized entrants o How the employer will provide, maintain and assure the proper use of rescue and emergency equipment o How the employer will provide, maintain and assure the proper use of any other equipment necessary for safe entry into and rescue from permit spaces o System for preparation, issuance, use and cancellation of PRCS entry permits o Plans and procedures for summoning rescue and emergency services, for rescuing entrants from PRCS and non-PRCS, and for preventing unauthorized personnel from attempting a rescue o Training requirements, instructor certification, date of training and personnel receiving the training o Practice training schedules and results o Off-site rescue and emergency services coordination

Hazardous Energy Control Plan (12.A.07)

Hazardous energy control procedures shall be developed in a hazardous energy control plan.

The plan shall clearly and specifically outline the scope, purpose, authorization, rules, and techniques to be used for the control of hazardous energy, including, but not limited to, the following.

• Plan Components:

o A statement of the intended use of the procedure o Means of coordinating and communicating hazardous energy control activities o Procedural steps and responsibilities for shutting down, isolating, blocking, and securing systems to control hazardous energy o Procedural steps and responsibilities for the placement, removal, and transfer of lockout and tagout devices o Procedural steps and responsibilities for placing and tagging, and moving or removing and untagging, protective grounds o Requirements for testing the system to verify the effectiveness of isolation and lockout and tagout devices o A description of any emergencies that may occur during system lockout or tagout and procedures for safely responding to those emergencies o Requirements when authority for removal of hazardous energy control devices must be transferred from the authorized employee to another individual, and the names of the individuals qualified for receiving such transfer o The means to enforce compliance with the procedures

Critical Lift Procedures (16.C.18)

A Critical lift is defined as a non-routine crane lift requiring detail planning and additional or unusual safety precautions. Critical lifts include lifts made when the load weight is 75% of the rated capacity of the crane; lifts that require the load will be lifted, swung, or placed out of the operator’s view of lifts made with more than one crane; lifts using more than one hoist; lifts involving non-routine or technically difficult rigging arrangement;

Hoisting personnel with a crane or derrick; lifts involving hazardous materials (e.g., explosives, highly volatile substances); lifts involving submerged loads; lifts without the use of outriggers using on-rubber tire load charts; lifts where the center of gravity could change; or any lift that the lift or crane operator believes should be considered critical.

Before making a critical lift, a qualified person shall prepare a critical lift plan. (The qualified person preparing the plan may be the crane operator, lift supervisor, or the rigger). The crane operator, lift supervisor, and rigger shall participate in the preparation. The plan shall be documented and a copy shall be provided to the GDA.

The plan shall be reviewed and signed by all personnel involved with the lift.

o Shall specify the exact size and weight of the load to be lifted and all crane and rigging components that add to the weight. The manufacturer's maximum load limits for the entire range of the lift, as listed in the load charts, shall also be specified.

o Shall specify the lift geometry and procedures, including the crane position, height of the lift, the load radius, and the boom length and angle, for the entire range of the lift.

o Shall designate the crane operator, lift supervisor and rigger and provide proof of their qualifications.

o Include a rigging plan that shows the lift points and describes rigging procedures and hardware requirements.

o The plan will describe the ground conditions, outrigger or crawler track requirements, and, if necessary, the design of mats, necessary to achieve a level, stable foundation of sufficient bearing capacity for the lift. For floating cranes or derricks, the plan shall describe the operating base (platform) condition and any potential list.

o Shall list environmental conditions under which lift operations are to be stopped.

o Specify coordination and communication requirements for the lift operation.

o For tandem or tailing crane lifts, the plan will specify the make and model of the cranes, the line, boom, and swing speeds, and requirements for an equalizer beam.

Floating Plant Contingency Plan for Severe Weather (19.A.03)

When there are warnings or indications of impending severe weather (heavy rains, damaging winds, tornados, hurricanes, floods, lightning, etc.), weather conditions shall be monitored and appropriate precautions taken to protect personnel and property from the effects of the severe weather.

Where floating plant may be endangered by severe weather (including sudden and locally severe weather, storms, high winds, hurricanes, and floods) plans shall be made for removing or securing the plant and evacuation of personnel in emergencies. This plan shall be part of the AHA.

• Plan Components:

o A description of the types of severe weather hazards the plant may potentially be exposed to and the steps which will be taken to guard against the hazards.

o Include the time frame for implementing the plan (using as a reference the number of hours remaining for the storm to reach the work site if it continues at the predicted speed and direction), including the estimated time to move the plant to the safe harbor after movement is started.

o Name and location of the safe location o Name of the vessels which will be used to move any non-self-propelled plant and their type, capacity, speed, and availability.

o Include river gage readings at which floating plant must be moved away from dams, river structures, etc., to safe areas o PPE and PFD requirements o Procedures for monitoring NOAA marine broadcasts/local marine broadcasts

Access and Haul Road Plan (8.D.1)

Access/haul roads shall be designed in accordance with current engineering criteria.

Prior to construction, the Contractor shall provide the GDA with a copy of the plan for review and acceptance. Work on the haul road shall not commence until the GDA has accepted the plan.

• Plan Components:

o Equipment usage, traffic density, and hours of operation o Road layout and widths, horizontal and vertical curve data, and sight distances o Sign and signal person requirements, road markings, and traffic control devices o Drainage controls o Points of contact between vehicles and the public, and safety controls at these points of contact o Maintenance requirements, including roadway hardness and smoothness and dust control

Demolition Plan (engineering, lead and asbestos surveys) (23.A.01) (06.B.05)

Prior to initiating demolition activities the following survey and plan shall be accomplished.

• Plan Components:

o An engineering survey (by a Registered Professional Engineer) of the structure to determine the structure layout, the condition of the framing, floors, walls, the possibility of unplanned collapse of any portion of the structure (any adjacent structure where employees or property may be exposed shall be similarly checked), and the existence of other potential or real demolition hazards.

o A demolition plan - by a Registered Professional Engineer and based on the engineering, lead and asbestos surveys - for the safe dismantling and removal of all building components and debris.

o The GDA and the Contractor’s designated authority shall be provided written evidence that the required surveys have been performed and shall be provided a copy of the demolition plan.

o All employees engaged in demolition activities shall be instructed in the demolition plan so that they may conduct their work activities in a safe manner.

Emergency Rescue (tunneling) (26.A.05)

Plans for rescuing personnel who might become injured or incapacitated while underground or in a shaft or caisson must be developed and included in either the APP or the AHA and posted at the job site.

Plans shall be periodically reviewed with all affected personnel so that they maintain a working knowledge of emergency responsibilities and procedures.

Emergency plans shall be drilled on a periodic basis to ensure their efficacy. Drills should be documented and maintained with the daily inspection logs.

Underground Construction Fire Prevention and Protection Plan (26.D.01)

For every underground construction project, a fire prevention and protection plan shall be developed and implemented. Fire prevention and protection plans shall be incorporated in either the APP or the AHA and posted at the job site.

• Plan Components:

o The specific work practices to be implemented for preventing fires o Response measures to be taken in case of fire to control and extinguish the fire o Equipment required for fire prevention and protection o Personnel requirements and responsibilities for fire prevention and protection o Requirements for daily and weekly fire prevention and protection inspections o Provisions for review with all affected personnel as often as is necessary for them to maintain a working knowledge of emergency responsibilities and procedures o Schedule of drills (as often as is necessary to ensure their efficiency)

Compressed Air Plan (26.I)

All safety requirements for compressed air work will be carefully detailed in a compressed air work plan that shall be included as a part of the accident prevention plan or AHA.

• Plan Components (considerations):

o Requirements for a medical lock and its operation o An identification system for compressed air workers o…