J 1(a) Attachment 2 CDRLs (RVLTD) (071921).pdf

RVLTD CONTRACT DATA REQUIREMENTS LIST (CDRL)

For purposes of this document, "time" is defined as follows: Time, if stated as a number of days, is calculated using calendar days, unless otherwise specified. It includes Saturdays, Sundays, and legal federal holidays. If, however, the last day falls on a Saturday, Sunday, or legal federal holiday, then the period shall include the next business day.

Unless otherwise specified below, reports may be submitted electronically to each of the identified recipients. With the exception of the IT Security Plan and Organizational Conflicts of Interest Mitigation Plan, all items in the CDRL will be based on task order awarded.

TABLE OF CONTENTS

Line item No. Title

1 Monthly Progress Report 2 Mishap Report 3 Contractor Monthly Accident Report 4 Contractor Requests for Government Provided Property (DoD Industrial Plant And Equipment

Requisition System DD1419) 5 Property Management Report 6 NASA Property in the Custody of Contractors (NF 1018) 7 Initial Financial Management Report 8 Monthly Financial Management Report 9 Subject Invention Reports or New Technology Reports

10 IT Security Management Plan

Subcontract Consent Package Individual Subcontractor Report Summary Subcontract Report Organizational Conflicts of Interest Mitigation Plan Subject Invention or New Technology Summary Report Final Scientific and Technical Report

Section J, J.1(a) Attachment 2

CONTRACT DATA REQUIREMENTS LIST (CDRL)

TITLE OF CONTRACT, PRODUCT, SOW, ETC. CONTRACT/RFP NO. DRL DATE/MOD DATE

Rotorcraft Vertical Lift Technology Development (RVLTD) 80ARC020R0011 07/19/2021

1. LINE ITEM

NO.

2. DRL TITLE 3. FREQUENCY 4. SUBMISSION DATE 5. COPIES

1 Monthly Progress Report Monthly See Remarks See Distribution

6. DATA TYPE: ☒Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☐ Gov’t Approval Required

7. DISTRIBUTION 8. REMARKS

Contracting Officer (CO), (1 cy electronic)

Contracting Officer's Representative (COR) (1 cy electronic)

Task Order Manager listed on Task Order

New Technology Reports (NTR) Manager, (1 cy electronic)

The Contractor shall submit a monthly progress report no later than the 10th day of the month following the month to be reported. The monthly progress report shall discuss the business, management, and technical aspects for each Task Order. At a minimum, the report shall provide the following: (1) a brief status summary in narrative form; (2) any current or anticipated issues or problems which may impede performance, and recommended actions to resolve these for both the Government and the Contractor; (3) staffing data; (4) discussion of achieving deliverables and milestone schedules; and

(5) IT Security Training Progress.

2. DRL TITLE 3. FREQUENCY 4. SUBMISSION DATE 5. COPIES

2 Mishap Report See Remarks See Remarks See Distribution

6. DATA TYPE: ☐ Scheduled submittal ☐ Submittal upon request ☒ Submitted upon update ☐ Gov’t Approval Required

7. DISTRIBUTION 8. REMARKS

CO, (1 cy electronic)

COR, (1 cy electronic)

Office of Occupational Safety, Health, and Environmental Services

NASA-Ames Research Center, (1 copy)

The Contractor shall file a mishap report using the NASA Mishap Information System (NMIS) https://nmis.sma.nasa.gov/ within 24 hours after the incident for initial notification of any accidental injury or illness to a NASA civil servant, contractor, or visitor and NASA-related accidental human injury, illness, property damage, or close call.

https://nmis.sma.nasa.gov/

2. DRL TITLE 3. FREQUENCY 4. SUBMISSION DATE 5. COPIES

3 Contractor Monthly Accident Report Monthly See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☐ Gov’t Approval Required

Office of Occupational Safety, Health, and Environmental Services

NASA-Ames Research Center

Submittal shall be made in accordance with the requirements found at:

http://cmar.arc.nasa.gov/

The Contractor shall electronically submit the Monthly Accident Report data to the Contractor Monthly Accident Report (CMAR) web-based system within 10 working days after each full month of completed service. A negative report is required.

2. DRL TITLE 3. FREQUENCY 4. SUBMISSION DATE 5. COPIES

4 Contractor Requests for Government Provided Property (DoD Industrial Plant And Equipment Requisition System DD1419)

See Remarks

See Remarks

See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☒ Gov’t Approval Required

7. DISTRIBUTION 8. REMARKS

SEMO (1 cy electronic)

At least 30 days prior to any purchase of an item, the Contractor shall submit a DD Form 1419 Industrial Plant Equipment Requisition, for Agency-wide screening in accordance with NFS 1845.7102.

http://cmar.arc.nasa.gov/

1. LINE ITEM NO. 2. DRL TITLE 3. FREQUENCY 4. SUBMISSION DATE 5. COPIES

5 Property Management Report Quarterly See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☐ Gov’t Approval Required

7. DISTRIBUTION 8. REMARKS

CO (1 cy electronic)

SEMO (1 cy electronic)

Equipment Management Specialist, (1 cy electronic)

The Contractor shall submit a Property Management Report itemizing all purchases for the quarter. All orders, items received, and prices must be included. The Contractor shall use DD Form 1149, Requisition and Invoice/ Shipping Document, to report Government property that is centrally reportable equipment to the NASA Equipment Management System (NEMS): 1) at the time of receipt and acceptance of accountability; 2) when major changes occur in the data initially submitted to NASA;

and 3) when the equipment is no longer required for or actively being used in pursuit of this contract. The Contractor shall indicate the current condition code of equipment reported pursuant to (3) above. Reportable data shall be forwarded through the contracting officer within 15 working days after the event that created the need for their preparation and shall be marked “FOR NEMS”.

2. DRL TITLE 3. FREQUENCY 4. SUBMISSION DATE 5. COPIES

6 NASA Property in the Custody of Contractors (NF 1018) Annually See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☒ Gov’t Approval Required

NF1018 Electronic Submission System (NESS) http://ness.gsfc.nasa.gov/

Contracting Officer's Representative (COR) (1 cy electronic)

CO (1 cy electronic) IPO (1 cy electronic)

In accordance with NFS 1852.245-73, Financial Reporting of NASA Property in the Custody of the Contractor, the Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the Custody of Contractors, in accordance with the provisions of 1845.505-14, the instructions on the form,NFS Subpart 1845.71, and any supplemental instruction for the current reporting period issued by NASA. A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete.

7 Initial Financial Management Report See Remarks See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☐ Gov’t Approval Required

COR (1 cy electronic)

Financial Management Division

Submission 30 days after effective date of contract.

An initial financial management report shall be submitted by the Contractor and each major subcontractor on NASA Form 533Q (or computer-generated version) in accordance with the instructions on the reverse side of the forms and the NASA Procedural Requirements (NPR) 9501.2, NASA Contractor Financial Management Reporting System, located at the URL http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PR_9501_002D_&pa ge_name=main and as set forth below.

Reporting categories shall be elements of cost including: total direct labor hours (excluding subcontract); direct labor hours (subcontractors); direct labor costs;

overhead and G&A (Prime Contractor); total direct labor, overhead, and G&A (subcontractors); other direct costs (ODCs), G&A/handling charge on ODCs; total other direct costs; award fee. Reports shall also provide data on planned and actual costs and labor hours, contract task order projections and estimates to complete. All blocks shall be completed as appropriate.

http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PR_9501_002D_&page_name=main http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PR_9501_002D_&page_name=main

8 Monthly Financial Management Report Monthly See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☐ Gov’t Approval Required

Financial Management Division

To be delivered no later than the 10th working day after each full month of service.

A monthly financial management report shall be submitted by the Contractor and each major subcontractor on NASA Form 533M (or computer-generated version) in accordance with the instructions on the reverse side of the forms and the NASA Policy Directive (NPD) 9501.1, NASA Contractor Financial Management Reporting System, located at the URL http://nodis3.gsfc.nasa.gov/library/displayDir.cfm?Internal_ID=N_PD_9501_001 G_&page_name=main and as set forth below.

Reporting categories shall be elements of cost including: total direct labor hours (excluding subcontract); direct labor hours (subcontractors); direct labor costs;

overhead and G&A (Prime Contractor); total direct labor, overhead, and G&A (subcontractors); other direct costs (ODCs), G&A/handling charge on ODCs; total other direct costs; incentive fee. Reports shall also provide data on planned and actual costs and labor hours, Contract Task Order projections and estimates to complete. All blocks shall be completed as appropriate. Formats will be agreed upon between the Contractor, COR, and Contracting Officer.

The Contractor shall provide a variance analysis for significant differentials in the elements of cost between the actual and plan for the current month. Additionally, when a differential of 5% or more occurs between the actual and planned total costs, the Contractor will submit a variance analysis. Contractor estimates can be used if actual data is not available by the required submission date.

http://nodis3.gsfc.nasa.gov/library/displayDir.cfm?Internal_ID=N_PD_9501_001G_&page_name=main http://nodis3.gsfc.nasa.gov/library/displayDir.cfm?Internal_ID=N_PD_9501_001G_&page_name=main

2. DRL TITLE 3. FREQUENCY 4. SUBMISSION

DATE

5. COPIES

9 Subject Invention Reports or New Technology Reports As required / Within 60 days after the inventor discloses it in writing to Contractor Personnel responsible for patent matters.

See Remarks See Distribution

6. DATA TYPE: ☐ Scheduled submittal ☐ Submittal upon request ☒ Submitted upon update ☐ Gov’t Approval Required

7. DISTRIBUTION 8. REMARKS

New Technology Reports (NTR) Manager (1 cy electronic)

Patent Representative (1 cy electronic) https://invention.nasa.gov

The Contractor shall deliver the following:

• For Small Business, Non-Profit, or University: The Contractor shall submit written Subject Invention Reports identifying the inventor(s) and containing sufficient technical detail to convey a clear understanding of the subject invention in accordance with new paragraph (c)(1) and paragraph (e)(5) of FAR clause 52.227-11, Patent Rights-Ownership by the Contractor, as modified by NFS clause 1852.227-11, and NFS 1852.227-72, Designation of New Technology Representative and Patent Representative. If there are no reportable items, a negative report is required.

• For Large Entity: The Contractor shall submit New Technology Reports or reportable items in accordance with NFS 1852.227- 70, New Technology and NFS 1852.227-72, Designation of New Technology Representative and Patent Representative. If there are no reportable items, a negative report is required.

• Electronic submission via NASA's Electronic New Technology Reporting (e-NTR) web system at https://invention.nasa.gov is encouraged. NASA Form 1679, Disclosure of Invention and New Technology (Including Software), or equivalent, may also be used. Both the electronic submission page and NASA Form 1679 document may be accessed at the electronic New Technology Reporting website: https://invention.nasa.gov https://invention.nasa.gov/

10 IT Security Management Plan See Remarks See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☒ Submitted upon update ☒ Gov’t Approval Required

The Contractor shall prepare and submit an IT Security Management Plan for Government approval in accordance with NFS clause 1852.204-76 within 30 days after contract award. The Contractor shall submit to the CO and COR any updates to this plan necessary during performance of this contract.

11 Subcontract Consent Package See Remarks See Remarks See Distribution

6. DATA TYPE: ☐ Scheduled submittal ☒ Submittal upon request ☐ Submitted upon update ☒ Gov’t Approval Required

The Contractor shall submit subcontract consent package(s) in accordance with FAR 52.244-2 or as specifically requested by the Contracting Officer.

12 Individual Subcontract Report (ISR) (SF 294)

Semi-annually See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☐ Gov’t Approval Required

Submit the required report electronically via the Electronic Subcontracting Reporting Systems (eSRS) at https://www.esrs.gov

The SF 294 is due 30 days after the close of each reporting period.

Reporting periods end March 31 and September 30. A report is also due at contract completion.

The contractor shall submit Standard Form 294, utilizing the Electronic Subcontracting Reporting Systems (eSRS), in accordance with the instructions provided on the reverse of the form and in accordance with FAR Clause 52.219-9, Small Business Subcontracting Plan.

13 Summary Subcontract Report (SSR) (SF 295)

Semi-annually See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☐ Gov’t Approval Required

Submit the required report electronically via the Electronic Subcontracting Reporting Systems (eSRS) at https://www.esrs.gov

The SF 295 is due 30 days after the close of each reporting period.

Reporting periods end March 31 and September 30. A report is also due at contract completion.

The contractor shall submit Standard Form 295, utilizing the Electronic Subcontracting Reporting Systems (eSRS), in accordance with the instructions provided on the reverse of the form and in accordance with FAR Clause 52.219-9, Small Business Subcontracting Plan.

14 Organizational Conflict of Interest

Avoidance/Mitigation Plan

As Required See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☒ Submitted upon update ☒ Gov’t Approval Required

1. Initial submission shall be with the Contractor’s proposal in accordance with provision ARC 52.209-98.

Updates shall be submitted as required in accordance with clause ARC 52.209-99.

2. INTERRELATIONSHIP: Provision ARC 52.209-98 and clause ARC 52.209-99.

3.1 SCOPE: The Organizational Conflict of Interest (OCI) Avoidance/Mitigation Plan describes the contractor’s approach to identify, mitigate, and resolve potential OCI issues created by the performance of work in the Solicitation.

3.2 APPLICABLE DOCUMENTS: FAR 9.5 and NASA OCI Guide under NFS 1809.500(b)

3.3 CONTENTS: The Organizational Conflict of Interest (OCI) Avoidance/Mitigation Plan shall:

3.3.1. Demonstrate an understanding of (1) OCI principles and (2) the full breadth of OCI issues and the types of harm that can result.

3.3.2. Explain how the Contractor will monitor for and report potential and actual OCIs throughout performance of the contract.

3.3.3. Describe the actions the Contractor intends to take to mitigate the OCIs identified in the Solicitation, including both those identified in provision ARC 52.209-98 and those identified by the Contractor. If using a firewall, explain how these actions will operate to successfully address the conflict without adversely affecting performance of the contract. Additionally, identify any potential OCIs created by the requirements of this Solicitation which the Contractor intends to resolve using methods other than mitigation. Append specific mitigation strategies to the OCI Avoidance/Mitigation Plan. (Note: Specific plans to limit future competition are reflected in the clause at NFS 1852.209-71, Limitation of Future Contracting.)

3.3.4. Require the reporting of all potential/actual OCIs during performance of the contract. An OCI report shall include (1) a description of the conflict, (2) the plan for resolving the conflict, and (3) the benefits/risks vis-à-vis contract performance associated with implementation of proposed OCI mitigation strategy.

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3.3.5. Include a requirement to submit updates to this Plan, as necessary to address specific OCIs, for contracting officer review, approval, and incorporation into the contract.

3.3.6. Define company roles, responsibilities, and procedures for screening (i.e., identifying/recognizing, analyzing/evaluating, resolving, and reporting) existing and new business opportunities for actual/potential OCIs.

3.3.7. Identify any affiliated companies/entities (e.g., a parent company or a wholly-owned subsidiary) and procedures for coordinating actual/potential OCIs with such affiliated companies/entities.

3.3.8. Explain how the Contractor will flow down the provisions of this Plan to any subcontractor that may have a conflict with regard to performing the requirements of this contract. Discuss affected subcontractors’ OCI program as it relates to this contract and specifically explain how affected subcontractors will identify, resolve, and report actual/potential OCIs associated with this contract.

3.3.9. Establish and require entrance training for new employees, refresher training for existing employees, and exit training for departing employees.

3.3.10. Define organizational and employee sanctions for violations of established OCI procedures/requirements/guidelines.

3.3.11. Require periodic self-audits to ensure compliance with established OCI procedures/requirements/guidelines.

3.4 FORMAT: Contractor format is acceptable.

3.5 MAINTENANCE: The Contractor shall incorporate changes to the OCI Avoidance/Mitigation Plan by change page/s or complete reissue and submit such changes by email to the individuals identified in Block 10 within three calendar days of issuance.

2. DRL TITLE 3. FREQUENCY 4. SUBMISSION DATE 5. COPIES

15 Subject Invention or New Technology Summary Report

Interim /

1. NLT 15 days after end of each contract year, and

2. End of contract (ATP +3 months)

See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☐ Gov’t Approval Required

7. DISTRIBUTION 8. REMARKS

New Technology Reports (NTR) Manager

The Contractor shall deliver either:

• Interim Subject Invention Summary Reports listing all inventions required to be disclosed during the period, as well as prior to closeout, a Final Subject Invention Summary Report cumulatively identifying all Subject Inventions or indicating that there were none in accordance with the new paragraph (e)(5) of FAR clause 52.227-11, Patent Rights- Ownership by the Contractor, as modified by NFS clause 1852.227-11, Patent Rights - Retention by the Contractor; or

• Interim New Technology Summary Reports along with a Final New Technology Summary Report submitted within 3 months of completion of work under the contract in accordance with Paragraph (b)(3)(e) of NFS 1852.227-70 New Technology.

Interim reports shall be submitted annually. For Small Business , Non-Profit, or University: The Contractor shall submit written Subject Invention Reports identifying the inventor(s) and containing sufficient technical detail to convey a clear understanding of the subject invention in accordance with new paragraph (c)(1) and paragraph (e)(5) of FAR clause 52.227- 11, Patent Rights-Ownership by the Contractor, as modified by NFS clause 1852.227-11, and NFS 1852.227-72.

2. DRL TITLE 3. FREQUENCY 4. SUBMISSION DATE 5. COPIES

16 Final Report: Scientific and Technical Report ATP + 3 months See Remarks See Distribution

6. DATA TYPE: ☒ Scheduled submittal ☐ Submittal upon request ☐ Submitted upon update ☒ Gov’t Approval Required

7. DISTRIBUTION 8. REMARKS

CO (1 cy electronic)

COR (1 cy electronic)

New Technology Reports (NTR) Manager

The Contractor shall deliver the following:

A final report that summarizes the results of the entire contract in accordance with NFS 1852.235-73, Final Scientific and Technical Reports.