J-1 CPP Temp Boiler Rent Install_Remov SOW-DRAFT.pdf

i

DRAFT

Capitol Power Plant (CPP) Temporary Boiler Rental Install & Removal Services Contract

Performance Work Statement (PWS)

Architect of the Capitol (AOC)

RFP-AOCSSB24R0069

Capitol Power Plant Jurisdiction

Date: August 6, 2024

Statement of Work – PP24011 Capitol Power Plant (CPP) Temporary Boiler 2024 Rental Install & Removal Services Contract i

CONTENTS

1.0 BACKGROUND

2.0 SCOPE OF WORK

3.0 APPLICABLE POLICIES AND STANDARDS

4.0 DELIVERABLES AND DELIVERY SCHEDULE

4.1 Kick-Off Meeting

4.2 Project Safety Plan

4.3 Weekly Status Report Meeting

5.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY

CONTROL PLAN (QCP)

6.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

7.0 CONTRACT TYPE

8.0 PERIOD OF PERFORMANCE

9.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

10.0 TRAVEL

11.0 KEY PERSONNEL

11.1 Project Manager

11.2 Superintendent

12.0 SUBSTITUTION OF KEY PERSONNEL

13.0 PERSONAL SERVICES

14.0 INVOICING

15.0 SECURITY

16.0 SAFETY

17.0 ENERGY EFFICIENCY / COMPLIANCE

18.0 SUSTAINABILITY

19.0 POINTS OF CONTACT

20.0 APPENDIX A - ACRONYMS

Statement of Work – PP24011 Capitol Power Plant (CPP) Temporary Boiler Rental Install & Removal Services Contract

1.0 BACKGROUND

Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 18.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise regarding the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

To ensure the required redundancy is maintained during the winter, the Architect of the Capitol (AOC), known as Architect herein, has determined that the installation of a temporary, dual fuel 99 MMBTU/hr. boiler is needed for the winter heating season over the next five (5) years.

Installation of a temporary boiler is needed each year no earlier than November 1 and before December 31. The boiler may operate 24/7 while on site until its planned removal April 1 the following year. AOC will operate the Contractor furnished temporary boiler and the contractor will be responsible for all maintenance and repairs to the unit.

2.0 SCOPE OF WORK

A. BASE CONTRACT:

1. The Contractor’s Work includes all necessary materials, labor, equipment, testing to furnish and install a temporary boiler at the location indicated in Contract Design Drawings. The procurement and installation shall meet AOC Design Guide and local, state, and federal code requirements including compliance with DOEE Permit No. 7298 (attached) for a temporary boiler equal to or less than 99MMBTU/hr. Emission testing limits:

• General Requirements:

o Boiler cannot be onsite more than 180 days

• Boiler Specifications:

o Rated at ≤99 MMBtu/hr. heat input o Emissions are limited to the following rates, to be verified with provided manufacturer specifications When Burning Natural Gas:

• NOx – 0.05 lb./MMBtu

• CO – 0.037 lb./MMBtu

• SO2 – 0.06 lb./MMBtu

• PM (filterable condensable) – 0.005 lb./MMBtu

• Monitoring/Testing Requirements:

o Monthly fuel usage as recorded by a fuel usage meter o Tune boiler on each fuel once during period it is onsite o Visible emission checks, as follows:

Monthly when burning natural gas Each lasting at least 3 minutes Provide records of who did the check, whether visible emissions were observed, date, time and fuel being burned o One Method 9 opacity test on each fuel during period it is onsite o Signed records of the date, time, and duration of any equipment manual startup, manual shutdown, cleaning, combustion control adjustment, emission control regeneration, and malfunction

• Notifications o Notify DOEE within 10 days after boiler coming onsite o Notify DOEE within 30 days after removing boiler from site

Perform adjustments of the combustion processes of the boiler with the following characteristics [20 DCMR 805.8(a) and (b)]:

1. Inspection, adjustment, cleaning or replacement of fuel burning equipment, including the burner and moving parts necessary for proper operation as specified by the manufacturer.

2. Inspection of the flame pattern or characteristics and adjustments necessary to minimize total emissions of NOx and, to the extent practicable, minimize emissions of

CO.

3. Inspection of the air-to-fuel ratio control system and adjustments necessary to ensure proper calibration and operation as specified by the manufacturer; and

4. Adjustments shall be made such that the maximum emission rate for any contaminant does not exceed the maximum allowable emission rate as set forth in Condition II(a) of this permit.

Keep records of the following information regarding the combustion adjustments for the boiler:

[20 DCMR 805.8(c)]

1. The date on which the combustion process was last adjusted.

2. The name, title, and affiliation of the person who made the adjustments.

3. The NOx emission rate, in ppmvd, after the adjustments were made.

4. The CO emission rate, in ppmvd, after the adjustments were made.

5. The CO2 concentration, in percent (%) by volume dry basis, after the adjustments were made.

6. The O2 concentration, in percent (%) by volume dry basis, after the adjustments were made; and

7. Any other information that the Department may require.

B.

1. Installation shall provide for safe access and safe operations by Architect including vendor installed, OSHA and NIOSH requirements to access all parts of the boiler without separate Architect provided safety provisions (i.e. ladders, handrails, nonskid surfaces, etc.).

2. The Contractor’s Work includes furnishing and installing all mechanical, electrical, structural, and controls equipment to make temporary boiler fully operational for the continuous operation of the planned duration. The Contractor’s Work also requires connecting temporary boiler to existing boiler systems and includes but is not limited to the following items:

a. Natural gas digital metering and connection to local boiler control panel.

• Tie two existing gas flow meters together in close proximity. See drawing note.

b. Drum sample station and cooling line to station

3. The Contractor is responsible for disconnecting temporary boiler and removal of boiler.

The Contractor is responsible for the removal and storage of materials to interconnect boiler for the following heating seasons. The contractor shall retain these materials and boiler type, size, vendor, etc. such that it can be installed the following heating season.

4. The Architect will provide the following items:

a. Maximum allowable emissions requirements (ppm)

b. Existing Air Permits for the temporary boiler

c. Emission testing of Contractor installed boiler per existing Air Permits.

d. Underground utilities survey drawing of temporary boiler location

5. The Contractor shall furnish all materials, labor and equipment necessary to provide provided regular maintenance for the boiler planned operations. The Contractor is required to respond within 2 hours of being notified by the Government and make boiler operational within 24 hours of notification after responding to maintenance request to minimize impact and maintain boiler per Architect’s operations. All regularly scheduled maintenance, materials and equipment repairs and/or replacement is responsibility of Contractor for duration of the installation. Contractor shall provide Architect a specific maintenance plan, list of spare parts provided and kept on site, etc. based on Architect’s planned operations within 10 days of award. The contractor shall provide a maintenance report within 24 hours of performing maintenance on boiler. Contractor shall include labor for two performed draining of the boiler for the Government to lay up the boiler.

6. The Contractor shall be responsible for all permits required for testing the temporary boiler, to verify compliance with all emissions limits. If disturbance of any suspected hazardous material is required, then the contractor shall do so in conformance with applicable regulations. This includes submitting a sampling plan to AOC for approval and conducting a survey prior to installation, to identify all hazardous materials and abate materials testing positive.

3.0 APPLICABLE POLICIES AND STANDARDS

As identified in Drawings and Specifications Contract Documents.

The contractor shall not deviate from any of the above or attached documents without express written approval from the contracting officer.

4.0 DELIVERABLES AND DELIVERY SCHEDULE

4.1 Kick-Off Meeting

The contractor shall present a kick-off meeting within seven (7) days after the contract award.

The presentation shall include an overview of the project team, scope of work, deliverables, transition activities, communication approach, initial risks, and next steps.

4.2 Project Safety Plan

The contractor shall submit a Project Safety Plan within ten (10) days after award that outlines the project safety control approach, roles, and responsibilities.

4.3 Weekly Status Report Meeting

During the period of performance, the contractor shall attend weekly progress meetings to be held in-person or via teleconference. The intended audience includes Government and contractor project managers.

Weekly status reports are due by 12:00 PM Eastern Time on Thursday. The weekly status report shall include:

• Accomplishments - Description of work accomplished.

• Planned Activities - Work planned for the following week.

• Milestone Schedule - Work planned out to completion.

• Quality Assurance - Compliance to Quality Assurance tasks.

• Scope Change - Deviations from planned tasks; and

• Open Issues - Outstanding issues and risks to including remediation plan.

Note: Risk Involved

An outage of existing steam production at CPP and the requested service during the current heating season, could potentially require an emergency relocation of Congress and staff.

5.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)

The contractor shall develop a comprehensive program of inspections and monitoring actions, to include a Quality Control Plan (QCP), which is the driving force behind service quality. The QCP, in conjunction with the QASP, is intended to verify that the contractor’s quality control program is working and provides the measures needed to lead the contractor to project success. Once the quality control program is approved by the Government, careful application of the process and standards presented in the QASP will ensure a robust quality assurance program. The contractor shall provide a draft QCP as part of their proposal with a final QCP submitted to the Government in accordance with the deliverable schedule. The contractor shall report surveillance metrics weekly and/or monthly in accordance with the guidance outlined in the PWS. In addition, an updated QCP shall be submitted at the beginning of each optional period of performance.

Also, see Contract Documents including but not limited to Specifications 01 43 00 Quality Control Services over $500K.

6.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

See Contract Documents including but not limited to Drawings and Specifications and site survey for existing installation.

7.0 CONTRACT TYPE

Contract is a Services Contract for the lease, installation, maintenance and demobilization of a temporary boiler not to exceed 99 MMBTU/hr. and compliant with District Department of Energy & Environment Permit No. 7298 at the U.S. Capitol Power Plant

The contract type for this requirement is anticipated to be a Firm-Fixed Price (FFP). This is a firm-fixed-price contract that is not subject to any adjustment based on the contractor’s cost experience in performing the contract. The contractor has full responsibility for all costs and resulting profit or loss.

Contractor is responsible for providing pricing for the duration of operation for the following Base and Option years to provide the same boiler type, make, model, supports, and materials to interconnect the temporary boiler to the existing boiler systems:

8.0 PERIOD OF PERFORMANCE

The period of performance of this requirement is anticipated to be for five years from date of award to include one (1) twelve-month base period, and four (4) twelve-month option periods. This requirement will also include an option to extend services for up to six months, if necessary, in accordance with FAR 52.217-8.

The boiler rental dates will be from November 1 through April 20 of each Base and option year.

The contingency of any work to be performed outside the dates of when the boiler will be at the Capitol Power Plant location is subject to a request for quote.

Base Year: September 27, 2024 – September 26, 2025

Option Period 1: September 27, 2025 – September 26, 2026

Option Period 2: September 27, 2026 – September 26, 2027

Option Period 3: September 27, 2027 – September 26, 2028

Option Period 4: September 27, 2028 – September 26, 2029

Option Period 5: September 27, 2029 – March 31, 2030

9.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

The location is US Capitol Power Plant, 25 E Street SE, Washington DC 20003. Other than noise-producing work, work may be conducted from 7:00 AM to 4:00 PM Monday through Friday. No work under this Contract shall be performed on Saturdays, Sundays or Federal holidays and, for work performed in the District of Columbia, Presidential Inaugural Day, except with prior approval of the Architect. Submit to the Architect a written request to perform off-hours work at least 7 calendar days in advance.

10.0 TRAVEL

Travel will be authorized under this requirement. It is anticipated that the contractor shall be required to travel at least fifteen (15) times per year. Costs for transportation, lodging, meals and incidental expenses incurred by the contractor on official company business are allowable and are subject to FAR 31.205-46, Travel Costs. These costs will be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations (FTR). The contractor will not be reimbursed for travel and per diem within a 50-mile radius of the worksite where a contractor has an office. A worksite is the same as a contractor’s place of performance location. All travel outside of the Washington Metropolitan area must be approved by the COR in advance. No travel will be reimbursed without prior approval from the COR. If the contractor is required to travel outside of the Washington Metropolitan area, the contractor shall provide the COR with a completed Request for Travel Authorization Form at least 10 days prior to the requested travel date. The contractor shall not incur costs in excess of the funded value of the travel CLIN, without prior written approval from the Contracting Officer.

11.0 KEY PERSONNEL

The Government has identified the need for two (2) key personnel under this requirement. The contractor shall propose a Project Manager (PM), and Superintendent (SUP).

Required certifications may be substituted with experience, provided a written justification is approved by the Government and the labor rate is reduced by a minimum of 10% for the lack of meeting the certification requirements. All key personnel must exhibit critical soft skills including:

• Excellent active listening and verbal communication skills.

• Strong business writing ability.

• Flexible and adaptable attitude.

• Ability to conform to shifting priorities, demands, and timelines.

• Ability to elicit cooperation from a wide variety of stakeholders; and

• Ability to discuss technical issues with non-technical, executive-level government officials.

11.1 Project Manager

The Project Manager shall have overall responsibility for the contract activities to include planning, organizing, directing, controlling, staffing and reporting status, deliverables and schedules to the government. The PM shall be a full-time corporate employee of the prime contractor and in place within three (3) days after contract award.

Required Skills/Experience:

• Fifteen (15) or more years of relevant experience in the heating infrastructure industry of which five (5) years as a Project Manager

• Four-year degree preferably engineering, business administration/management, power plant planning, project management. In place of four-year degree, ten (10) years of experience at senior level in heating infrastructure design industry

• Experience as Project Manager on at least two (2) 50 KPPH or larger water-tube boilers

• Experience defining all project activities and milestones required to meet objectives and deliverables, properly sequencing tasks and estimating effort with project team members doing the work, determining the critical path, and leveling the project schedule.

11.2 Superintendent

The Superintendent shall have responsibility for the site construction activities to include subcontractors, site activities, coordinating, directing, controlling and site reporting to the government. The Superintendent shall be a full-time corporate employee of the prime contractor and in place within three (3) days after contract award.

Required Skills/Experience:

• Ten (10) or more years of relevant experience in the heating infrastructure industry of which five (5) years as a Superintendent

• A two-year degree preferably mechanical, electrical, power plant planning, etc.

• Experience as Superintendent on at least two (2) 50 KPPH or larger water-tube boilers

• Experience managing all site activities and milestones required to meet objectives and deliverables, properly sequencing tasks with project team members doing the work.

12.0 SUBSTITUTION OF KEY PERSONNEL

1. At any time during performance of the contract, the AOC reserves the right to require the contractor to remove a Key Personnel individual and demand a substitution in accordance with the pertinent provisions of Paragraph (3) below.

2. During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by

Paragraph (d) below. After the initial 90-day period, the Contractor shall submit the information required by Paragraph (d) to the Contracting Officer at least 15 calendar days prior to making any permanent substitutions.

3. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutions, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the person being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

4. The approval of substitute personnel will not be grounds for an increase in the contract price.

13.0 PERSONAL SERVICES

Not Authorized.

14.0 INVOICING

The contractor shall follow the invoicing instructions outlined in clause AOC52.232-1 when submitting invoices. Payment Requests and AOC52.232-6, Payment by Electronic Funds Transfer. The AOC will approve or reject an invoice within 30 days.

15.0 SECURITY

The contractor shall comply with all the Architect of the Capitol (AOC) and CPP policies and procedures and shall be required to be undergo a background check and badge by the United States Capitol Police (USCP). While unbadged, the contractor shall be escorted at all times while on site. The contractor is not authorized to use or plug any external device into the existing DCS without authorization. All devices must be scanned by the ISSO, and any identified vulnerabilities remediated prior to connecting to CPP systems.

All contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to wear an identification badge at all times.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule.

Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

Contractors must sign in and out of the Visitor Logbook in the Administration Building during each visit and check in with the Control Room.

On-site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to government interruptions.

16.0 SAFETY

The contractor shall comply with all AOC and CPP safety policies, protocols and procedures, which includes the use of proper Personal Protective Equipment (PPE) for the assigned task.

Any contractor personnel on site for two days or longer, shall go through the badging process, and attend a CPP contractor orientation.

Contractors must adhere to our Tagging Requests and LOTO procedures, which will be provided.

Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). Should a hazard be subsequently identified, the Government will correct OSHA hazards according to Government-developed and approved plans of abatement taking into account safety and health priorities.

Compliance with the OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Offeror. Further, the Government will assume no liability or responsibility for the Offerors compliance or noncompliance with such requirements, with the exception of the requirement to make corrections according to approved plans of abatement subject to campus-wide priorities.

The Offeror shall not alter or modify the facilities. Requests for alterations or modifications to the facilities by the Government shall be submitted in writing to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) for consideration. In the case of alterations necessary for compliance with the OSHA, such alterations shall not be unreasonably withheld by the Government.

17.0 ENERGY EFFICIENCY / COMPLIANCE

There are no special energy efficiency requirements under this requirement. The contractor shall minimize energy use while on a government site.

18.0 SUSTAINABILITY

There are no special sustainability considerations or concerns under this requirement.

19.0 POINTS OF CONTACT

Contracting Officer: Donald Fuqua, Donald.fuqua@aoc.gov, (202) 329-6763

Contracting Officer Representative: TBD mailto:Donald.fuqua@aoc.gov

20.0 APPENDIX A - ACRONYMS

C&A Certification and Accreditation

CO Contracting Officer

CONOPS Concept of Operations

COTS Commercial Off-The-Shelf

COR Contracting Officer’s Representative

CPP Capitol Power Plant

EOD Entry on Duty

FISMA Federal Information Security Management Act

FOIA Freedom of Information Act

FOUO For Official Use Only

GFE Government Furnished Equipment

KPPH Thousand Pounds per hour

LOE Level of Effort

NIST National Institute of Standards and Technology

OCIO Office of the Chief Information Officer

ODC Other Direct Costs

O&M Operations and Maintenance

POC Point of Contact

POP Period of Performance

PM Project Manager

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

SLA Service Level Agreement

SME Subject Matter Expert

SOP Standard Operating Procedure