IVHQ - RFQ - Quarterly Weekly Food Order Brand or Equal - Jan-Mar.xlsx

This is a Request for Quote (RFQ) issued by the State of Illinois, Illinois Veterans Home located in Quincy, Illinois, for quarterly weekly food orders covering the period January through March 2026. The RFQ solicits bids for 25 line items of food products including proteins, dairy, frozen vegetables, prepared foods, and specialty ingredients. Quantities vary by item, ranging from 5 to 311 cases or units, with specific brand names listed or equal alternatives accepted. Orders will be placed with a two-week lead time for weekly delivery on Tuesdays, except on holidays to be determined. The quoted quantities are estimates only, with actual amounts ordered throughout the fiscal year to be determined by need and available funding. All bids must include pricing for each line item with shipping and freight costs incorporated, and must be submitted to Summer Prenger at summmer.prenger@illinois.gov by the due date specified in the Bid Buy system.

Pricing terms require vendors to submit unit prices and total prices for each line item, with all quotes currently showing $0.00 placeholder values. The RFQ specifies that brand name or equal products are acceptable, with the burden of proof on the bidder to demonstrate product equivalency; minor differences in design, construction, or features will not result in rejection if the product is suitable for its intended use. Vendors must submit their complete pricing on both the paper quote form and in the Bid Buy system, with paper submissions taking precedence in case of conflicts between the two submission methods. The Illinois Veterans Home, identified by FEIN 1707 N. 12th Street, Quincy, IL 62301, serves as both the ship-to and bill-to address for all orders.