IVHM Ice Cream Machine RFQ~2.docx
DOCX document 59 KB Posted
- Attached to
- IVHM FY 25 Ice Cream Machine MBF
- Solicitation number
- 25-497DVA-MANTE-B-47483
- Issued by
- Illinois
About this file
This is a Request for Quote (RFQ) issued by the Illinois Department of Veterans' Affairs located in Manteno, IL, for a new ice cream machine for the Manteno Veterans' Home. The solicitation (BidBuy Bid #26-497DVA-MANTE-B-47483) seeks a single ice cream machine with specific technical requirements, including dual hopper capabilities, digital touch screen controls, and advanced temperature and maintenance monitoring features. Vendors must submit quotes electronically via email to Travis Kutemeier by the date listed in BidBuy, with all questions regarding the RFQ due by 4/24/2024. The quote must remain valid for 90 days and include all expenses, with shipping and handling charges incorporated into the unit pricing.
The RFQ specifies detailed technical specifications for the ice cream machine, requiring a dual hopper system with two 14-quart separated hoppers, dual freezing cylinders, air-cooled design, and a minimum beater motor of 1 hp. Vendors must provide product specification sheets and equipment pictures with their bid. The agency reserves the right to reject all offers and select the vendor offering the lowest price who can provide all required supplies and services. Electronic submission is mandatory, with manual paper submissions not being accepted. The procurement follows state agency guidelines for small purchase procurements, with submissions to be made either via email or through the BidBuy platform.
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Text version
REQUEST FOR QUOTE
QUOTES MUST BE RETURNED BY: DATE AND TIME LISTED IN BIDBUY
| AGENCY |
| Illinois Department of Veterans’ Affairs – Manteno |
| ADDRESS |
| One Veterans Drive |
| CITY/STATE/ZIP |
| Manteno, IL 60950 |
| AGENCY CONTACT |
| Travis Kutemeier |
| PHONE |
| 815-907-3513 |
| Travis.kutemeier@illinois.gov |
| TITLE OF PROJECT |
| IVHM FY 25 Ice Cream Machine |
| BIDBUY BID # |
| 26-497DVA-MANTE-B-47483 |
| Item # |
| Agency Specifications and Requirements |
| Qty. |
| 1 |
| Ice Cream Machine Minimum Specifications |
· Ability to utilize various products including ice cream, yogurt, and sorbet.
· Dual hopper system
· Minimum (2) 14 quart separated hoppers
· Hoppers must maintain temperature of no higher than 41 degrees Fahrenheit
· Dual freezing cylinders with minimum 2.5-quart capacity
· Full Digital Display to include
· Touch screen controls
· Dual temperature availability for hopper and freezing cylinder
· Viscosity measurements
· Hours since last maintenance indicator
· Low mix alert light
· Audible alarm availability for low mix
· Unit to automatically shut down if hopper is empty
· Stand-by mode for long no-use periods
· Stand-by mode must maintain safe product temperatures in freezing cylinder and hoppers
· Air cooled design
· Beater motor minimum 1 hp
· Minimum time between required cleaning cycles is 25 days
· Vendor must Provide product specification sheets and pictures of equipment with bid
· All questions due by 4/24/2024 to travis.kutemeier@illinois.gov
VENDOR QUOTE
| Item # | |
| Manufacturer Name and Model |
| Technical Specifications |
| QTY |
| UOM |
| Unit Price |
| Extended Price |
| 1 |
| EA |
| $ |
| $ |
| TOTAL |
| $ |
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor
The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to Travis.kutemeier@illinois.gov
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
IL-497-PR-001-RFQ
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