IVHM Flag Cases RFQ (1).doc

Illinois Department of Veterans Affairs R E Q U E S T F O R Q U O T E

AGENCY:

Illinois Department of Veterans Affairs

ADDRESS:

1 Veterans Drive

CITY:

Manteno

CONTACT:

Lisa Burton

PHONE:

815-468-6581 ext. 234

EMAIL:

lisa.m.burton@illinois.gov Specifications and Requirements:

Item 1: 160 Flag Cases for FY20 (July 1, 2019 to June 30, 2020)

Specifications must be as follows:

1) Be Triangular in Shape

2) Have hinged glass front with magnetic closure

3) Include Wall Mount

4) Hold 5’ X 9.5’ Flag for US Veteran Funeral Service

5) Have Solid wood construction

6) Rosewood finish stain

7) Minimum measurements: 25” Wide X 12” High X 3” Deep

Multiple orders to be placed throughout the term of the contract in increments of 20 per order.

Item 2: Personalized Plate

Specifications must be as follows:

1) 1.5” High X 3” Wide

2) Self-Stick Adhesive Backing

3) Gold Color

4) Black Lettering

5) Pate to include following information to be supplied by Home:

Full Name

Military Branch of Service

Numerical Years of Service

Plates will be ordered on an as needed basis, one per order. Home will contact Vendor to place order and supply information. Completed Engraved Plate will be mailed to the Home This Bid will NOT include Flag. Shipping and Handling to be included in price for items.

Quantities listed are estimated amounts and actual amounts ordered will depend on need and available funding.

Unit Price

Units Extended Total

Flag Case X 160 =

Personalized Plate X 160 = Total

CONFLICT BETWEEN INFORMATION ON PAPER AND BIDBUY: If the Bidder provides information on paper that is different or in conflict with the information the Bidder provides in BidBuy, then the information on paper shall represent the Bidder’s intended submission.

For assistance in submitting bids through BidBuy contact the BidBuy Help Desk by email at il.bidbuy@illinois.gov or by phone at 866-455-2897.

Vendor is responsible for contacting DOL at 217-782-6206 or (http://www.state.il.us/agency/idol/index.htm) to ensure understanding of prevailing wage requirements. Reference # (30 ILCS500/25-60).

COMPANY NAME:

COMPANY ADDRESS:

COMPANY PHONE #:

COMPANY E-MAIL:

COMPANY FEIN #:

VENDOR’S QUOTE TOTAL:

DATE:

WARRANTY:

All Products will be new and will carry a minimum 1-year warranty from date of delivery.

Estimated delivery time:

Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all product.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE BID MAY BE DISQUALIFIED