IVHM Farm Lease RFQ~5.docx

REQUEST FOR QUOTE

QUOTES MUST BE RETURNED BY: DATE AND TIME LISTED IN BIDBUY

Agency Specifications and Requirements

Goal:

Farm leasing of approximately 142.39 tillable acres in of land at Illinois Veterans’ Home at Manteno Farm, located at 1 Veterans Drive, Manteno, Illinois, USDA Farm 6264, Tract Number 230 to be leased to vendor for agricultural purposes only. Valid from Contract Execution to February 28, 2027

Milestones & Deliverables:

· Lessee shall guarantee lease payment by submitting one of the following each year:

· Prepaying the full amount of rent within thirty (30) days after contract execution and must be submitted prior to March 1st every year thereafter during the term of the lease. Failure to do so shall subject this Lease to immediate termination.

· Providing an irrevocable letter of credit to guarantee payment of the lease. The irrevocable letter of credit must be submitted to the Illinois Department of Veterans’ Affairs Farm Lease Manager within thirty (30) days after contract execution and must be submitted prior to March 1st every year thereafter during the term of this Lease. Failure to do so shall subject this Lease to immediate termination.

· If the Lessee provides an irrevocable letter of credit, the Lessee agrees to pay one half of annual lease payment on or before July 15th and the balance shall be paid in full by December 15th for each crop or lease year. Payment may be any combination of the following methods:

· Cash payment - Lessee agrees that cash payment will be made in the form of a personal check, bank cashier’s check, a certified check, a bank draft or U.S. Postal Money Order made payable to “Illinois Veterans’ Home Fund. The Department may implement Electronic Fund Transfer (EFT) as an acceptable method of payment.

· Lessee shall be responsible to pay all leasehold taxes on the leased lands that are assessed for the lease term. Failure to do so shall subject the lease to immediate termination. Lessee shall provide a copy of the paid leasehold tax receipt for each year of the Lease by December 15th of the year in which the taxes were paid. The obligations of this Paragraph shall survive the expiration or earlier termination of the term of this Lease. Lessee shall guarantee payment of property or leasehold taxes each year by one of the following:

· Providing a cashier’s check or money order made out to the county treasurer of the county where the farm is located. The cashier’s check or money order will be returned to the Vendor after proof that the taxes have been paid.

· Providing an irrevocable letter of credit to guarantee payment of the property taxes. The irrevocable letter of credit must be submitted to the Illinois Department of Veterans’ Affairs Farm Lease Manager within thirty (30) days after contract execution and must be submitted prior to March 1st every year thereafter during the term of this Lease. Failure to do so shall subject this Lease to immediate termination.

· A proof of liability insurance document shall be submitted to the Illinois Department of Veterans’ Affairs Farm Lease Manager within 30 days after contract execution and must be submitted on or prior to the insurance renewal date every year thereafter during the term of this Lease. Lessee additionally covenants and agrees that if any required policies of liability insurance should lapse, Lessee shall be liable for loss, injury, damage or claims to persons or property resulting from or by virtue of Lessee’s negligence.

· Lessee shall notify the Illinois Department of Veterans’ Affairs prior to any fieldwork, planting, tillage, fertilizer application, etc.

Vendor/Staff Specifications:

· Lessee shall provide all necessary labor, machinery, tools, seed, fertilizer, equipment and insurance to do all of the work necessary for a farming operation in accordance with the requirements and within the time limits prescribed herein.

· Lessee agrees to personally farm the lands described above and specified in the attachments. Neither subleasing nor the transfer of any Lease rights shall be allowed without prior approval by the Illinois Department of Veterans’ Affairs and must be in writing, signed by both parties.

· Lessee shall not subject, permit, encourage or invite other persons to use any part of the premises.

· Lessee further declares that the only persons or parties interested in this Lease as principals are those named herein and that the Lease is made without collusion with any other person, firm or corporation.

· Assignment, subcontracting or transfer of all or part of the interests of Lessee in the work covered by this lease is prohibited. Bailing of wheat stubble, legume or grass hay is allowed to be subcontracted.

· Lessee shall pay any retail taxes on any goods or services purchased for the Site.

· Lessee shall abide by all Federal, State, county, local laws as well as IDVA rules, regulations and Administrative Orders.

· Lessee shall not enter into any construction or remodeling projects of any kind on the premises without receiving prior written permission from the Illinois Department of Veterans’ Affairs.

· This lease shall not be used as basis for a Lessee deer or turkey hunting permit.

· Lessee shall not disturb any of the natural habitat, aquatic life or wildlife on the premises or any of the Illinois Department of Veterans’ Affairs areas adjacent to the premises without prior written permission from the Illinois Department of Veterans’ Affairs.

· The Illinois Department of Veterans’ Affairs reserves the right to inspect and investigate Lessee’s facilities, equipment and personnel.

· IDVA shall sign for approval for crop insurance at Lessee’s request.

· If IDVA or the Illinois Department of Veterans’ Affairs causes loss or damage to Lessee’s crop, the same will adjust the lease payment, based on documented evidence, as estimated by formula, by the Illinois Department of Veterans’ Affairs at fair market value.

· The Agency and the Lessee mutually acknowledge that various standard provisions of this Lease may or may not be pertinent to the actual lease purpose, and that each such provision shall be interpreted as it reasonably pertains to this specific agreement and to the subject premises involved.

· Lessee may perform spring tillage after March 1, unless prior consent is given by the Illinois Department of Veteran’s Affairs, in writing, to begin on an earlier date.

· Lessee shall obtain approvals from IDVA for submission to the Farm Service Agency (FSA) regarding crop acreage certification. Lessee will comply with the Natural Resource Conservation Service (NRCS) regarding all Soil Conservation Activity Plans. Illinois Soil Conservation Activity plans can be found by contacting your county NRCS office for guidance.

· Lessee shall receive a written approval from the Illinois Department of Veterans’ Affairs prior to any mowing and chemical applications on grass cover areas in and around all crop fields. Lessee agrees to comply with all Federal, State and Local laws which regulate the use and application of herbicides, insecticides and pesticides.

· Lessee is responsible for the property tax, or leasehold tax, assessment for each crop year. Lessee will be invoiced by the County Tax Collector.

· IDVA must approve and sign off on any participation in any USDA Farm Bill programs. This includes, but is not limited to: Conservation Reserve Program, Conservation Stewardship Program, disaster relief, Production Flexibility Contract (PFC), etc.

· Lessee shall not store any items on state property (equipment, seed, fertilizer, harvested crops, chemicals, etc.).

· Award will be based on highest value per acre.

All questions must be emailed to travis.kutemeier@illinois.gov by 03/20/2026

VENDOR QUOTE

2026 Farm Lease

VENDOR NAME

VENDOR ADDRESS

VENDOR PHONE

VENDOR EMAIL

VENDOR FEIN #

CONTACT PERSON

DATE:

Notes to Vendor

The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price.

“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.

Preferred Method: If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.

Secondary Method: This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to travis.kutemeier@illinois.gov

IL-497-PR-001-RFQ

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