IVHM Facility Furniture RFQ~1.doc

Illinois Department of Veterans Affairs R E Q U E S T F O R Q U O T E

AGENCY:

Illinois Department of Veterans Affairs

ADDRESS:

1 Veterans Drive

CITY:

Manteno

CONTACT:

Travis V. Kutemeier

PHONE:

815-468-6581 ext. 208

EMAIL:

travis.kutemeier@illinois.gov

Specifications and Requirements:

· Item # 1 (QTY 8) Lounge & Lobby Love Seat – Two Seater

· Curved arm rest

· Arm rest to be fully upholstered

· Scooped back rest

· Brushed aluminum footings

· Straight vertical line stitching

· Approximate dimensions of love seat:

· Height : 33.5”

· Width: 54”

· Depth: 28.75”

· Item # 2 (QTY 32) Dining Room Chair

· X underframe for added stability

· No curved back inserts

· Approximate dimensions of chair:

· Height: 38.5”

· Seat Height: 19”

· Arm Height: 25”

· Width: 23”

· Seat Width: 20”

· Depth: 24.25”

· Seat Depth: 19”

· Item # 3 (QTY 16) Patient Room Chair

· Steel reinforced frame

· Approximate dimensions of chair:

· Height: 41”

· Seat Height: 18.5”

· Arm Height: 25”

· Width: 27.25”

· Seat Width: 19.5”

· Depth: 26”

· Seat Depth: 19”

· Item # 4 (QTY 8) Tables w/ Base

· Table Top Specifications:

· Shape: Round

· Edge: Spill-Guard

· Material: High Pressure Laminate

· Finish Color: Mahagony

· Approximate dimensions of table top:

· Width: 42”

· Depth: 42”

· Diameter: 42”

· Top Thickness: 1 1/4"

· Table Base Specifications:

· Fixed Height

· Material: Metal

· Finish color: Black

· Approximate dimensions of table base:

· Width: 30”

· Depth: 30”

· Height: 28 1/2"

· Item # 5 (QTY 12) Stacking Dining Room Chairs w/ Armrests

· Wood Base

· Upholstery Color: Sage Green

· Approximate dimensions of chair:

· Seat Height: 19”

· Seat Width: 20”

· Seat Depth: 19”

· Item # 6 (QTY 8) Lounge Chair w/ Enclosed Armrests

· Wood Base

· Upholstery Color: Taupe

· Approximate dimensions of chair:

· Seat Height: 19”

· Seat Width: 20.5”

· Seat Depth: 19”

· Item # 7 (QTY 12) Lounge Chair w/ Enclosed Armrests

· Wood Base

· Upholstery Color: Teal

· Approximate dimensions of chair:

· Seat Height: 19”

· Seat Width: 20.5”

· Seat Depth: 19”

· Item # 8 (QTY 8) Lounge Chair w/ Enclosed Armrests

· Dark Wood Base

· Upholstery Color: Green/Red Plaid

· Approximate dimensions of chair:

· Width: 28.5”

· Depth: 29”

· Height: 38”

· Item # 9 (QTY 2) Dining Table

· Solid Wood

· Table Top Shape: Rectangular

· Brushed Linen Finish

· Approximate dimensions of table:

· Width: 96”

· Depth: 42”

· Height: 30”

· Item # 10 (QTY 2) Coffee Table

· Table Top Shape: Oval

· Solid Wood Base

· Faux Marble Top

· Approximate dimensions of table:

· Width: 44”

· Depth: 26”

· Height: 19.5”

· Item # 11 (QTY 1) Backgammon and Chess Game Table

· Solid Wood

· Must have chess and backgammon playing boards integrated into table.

· Approximate dimensions of table:

· Width: 42”

· Depth: 42”

· Height: 30”

· General Specifications

· Furniture must be able to accommodate persons up to 250 pounds.

· Furniture must be institutional/commercial grade.

· No residential furniture will be accepted.

· Wood Specifications:

· Furniture must be solid hardwood. Pressboard wood will not be accepted.

· Must be treated with a durable scratch resistant vinyl-based lacquer finish.

· Furniture must be mortise and tenon joints with glue for strong joints.

· All wood to have rounded edges.

· Upholstery Specifications:

· Seat to be vinyl (non-peel) hospital grade material.

· Back rest to be fabric hospital grade material.

· All upholstery must be waterproof.

· All upholstery to have rounded edges.

· Table Specifications:

· ADA accessible for wheelchairs

· Rounded edges.

· Scratch resistant coating.

· Any stated finish or material color is what is desired by the home. Vendor is to submit samples of color options that most closely meet the desired colors.

· The remainder of material color and finish will be selected after bid is awarded based on what is available through awarded vendor.

· Vendors must submit full specification sheets including photos of each item bid.

· All furniture must carry a minimum 1 year manufacturer warranty.

· Vendor is required to submit warranty information for each piece of furniture with bid.

· All furniture to be ADA compliant and accessible

CONFLICT BETWEEN INFORMATION ON PAPER AND BIDBUY: If the Bidder provides information on paper that is different or in conflict with the information the Bidder provides in BidBuy, then the information on paper shall represent the Bidder’s intended submission.

*The use of a brand name is for describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

COMPANY NAME:

COMPANY ADDRESS:

COMPANY PHONE #:

COMPANY E-MAIL:

COMPANY FEIN #:

VENDOR’S QUOTE TOTAL:

DATE:

WARRANTY:

Estimated delivery time:

Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all product.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE BID MAY BE DISQUALIFIED

IVHM Furniture Price Breakdown

Freight