IVHM Aquarium Maint Supp RFQ~2.doc

Illinois Department of Veterans Affairs R E Q U E S T F O R Q U O T E

AGENCY:

Illinois Department of Veterans Affairs

ADDRESS:

1 Veterans Drive

CITY:

Manteno

CONTACT:

Lisa Burton

PHONE:

815-907-3515

EMAIL:

Lisa.M.Burton@illinois.gov

Specifications and Requirements:

Full maintenance visits of freshwater fish tanks at the Illinois Veterans’ Home – Manteno, Illinois.

July 1, 2022 – June 30, 2023 Aquarium maintenance and supplies on all freshwater fish tanks. Includes fish food, decorations, rock, fish, cleaning tanks with inspection of pumps, cleaning of rocks, testing of water and adding proper chemicals.

Quantity of tank cleaning / supplies is for the entire fiscal year. See below for locations, size, number of cleanings required per month per tank.

Resident Unit 1 East – 1 visit per month, 1- 30-gallon tank

Resident Unit 1 West – 1 visit per month, 1- 30-gallon tank

Resident Unit 2 East – 1 visit per month, 1- 50-gallon tank

Resident Unit 2 West – 1 visit per month, 1- 50-gallon tank

Resident Unit 3 East – 1 visit per month, 1- 50-gallon tank

Resident Unit 3 West – 1 visit per month, 1- 50-gallon tank

Resident Unit 4 East – 1 visit per month, 1- 50-gallon tank

Resident Unit 4 West – 1 visit per month, 1- 50-gallon tank

Resident Unit 5 – 2 visits per month, 1- 100-gallon tank

Support Building Room (Game Room) – 2 visits per month, 1- 100-gallon tank

Maintenance Days/Hours: Monday – Saturday 8:00 a.m. – 2:00 p.m.

Must call first to schedule an appointment.

“State agencies shall clearly specify in solicitation documents and shall only accept the receipt of bids and offers electronically through BidBuy.”… “State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submissions in paper format shall not be accepted nor considered.”

COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

CONFLICT BETWEEN INFORMATION ON PAPER AND BIDBUY: If the Bidder provides information on paper that is different or in conflict with the information the Bidder provides in BidBuy, then the information on paper shall represent the Bidder’s intended submission.

Vendor is responsible for contacting DOL at 217-782-6206 or (http://www.state.il.us/agency/idol/index.htm) to ensure understanding of prevailing wage requirements. Reference # (30 ILCS500/25-60).

For assistance in submitting bids through BidBuy contact the BidBuy Help Desk by email at il.bidbuy@illinois.gov or by phone at 866-455-2897.

COMPANY NAME:

COMPANY ADDRESS:

COMPANY PHONE #:

COMPANY E-MAIL:

COMPANY FEIN #:

VENDOR’S QUOTE TOTAL:

DATE:

WARRANTY:

All Products will be new and will carry a minimum 1-year warranty from date of delivery.

Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all product.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE BID MAY BE DISQUALIFIED