IVHC Specs Ice Machine RFQ .pdf
PDF 244 KB Posted
- Attached to
- IVHQ Ice Machine Cleaning
- Solicitation number
- 21-497DVA-CENTR-B-18412
- Issued by
- Cook County, Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Illinois Department of Veterans' Affairs for cleaning and maintenance services on one (1) commercial bulk ice machine and thirty-two (32) refrigerator ice makers located at the Illinois Veterans Home in Chicago. The cleaning services must be performed four (4) times per year according to the manufacturer's guidelines. The contract term is two (2) years, beginning upon execution. Vendors must meet the specified requirements for cleaning and sanitizing the water systems, air filters, water filters, auger assemblies, ice bin interiors and exteriors, and drains. Vendors will be responsible for scheduling cleaning visits with the facility engineer and completing a confirmation log for each ice machine serviced.
The pricing structure includes a per-cleaning rate for the commercial ice machine and the two models of refrigerator ice makers. Vendors must provide proof of required certifications. Subcontractors are not allowed, and all work must be performed within the United States. The State of Illinois will choose the vendor based on the agency's needs and pricing.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Certifications V.18.1~61.docx | DOCX document | |
| Standard Terms and Conditions Document 2~16.pdf |
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Text version
State of Illinois Chief Procurement Officer for General Services
REQUEST FOR QUOTE
QUOTES MUST BE RETURNED BY: Date and Time specified in BidBuy
AGENCY: Illinois Department of Veterans’ Affairs
ADDRESS: 833 S Spring St
CITY/STATE/ZIP: Springfield, IL 62704
CONTACT: Amanda Gray
PHONE: 217-782-7467
EMAIL: amanda.gray@illinois.gov
The Illinois Department of Veterans Affairs is seeking quotes for cleaning and maintenance on one (1) commercial bulk ice machine and thirty-two (32) refrigerator ice makers per manufacturer guidelines. This cleaning shall be provided 4 times per year. Contract will have a term of two (2) years, beginning upon execution.
Vendor must meet the requirements listed below:
• Cleaning and maintenance on (1) commercial, bulk ice machines and (32) refrigerator ice makers per manufacturer guidelines.
• Clean/sanitize water systems
• Clean air filters on air cooled models
• Check water filter cartridges and change with new sediment filters. Charcoal filters are not to be used.
• Clean water filter screen at water inlet valve
• Check auger assembly for proper operation
• Visually inspect all components, controls, and wiring for cleanliness
• Clean and sanitize ice bin interior and exterior
• Check drains for obstructions and clear as needed.
• Run each machine through 1 cycle to ensure proper operation
• Dispose of first batch of ice and place back into position
• Fill cleaning solution bottle, if applicable
• Any other cleaning and sanitation required by manufacturer guidelines; sanitation standards; and water quality and safety requirements.
• Check cleaning system for proper operation
• Cleaning of ice machines a minimum total of 4 cleanings per calendar year; more if required by manufacturer guidelines. Number of cleanings for fiscal year is estimated and is subject to change.
• Cleaning of refrigerator ice makers a minimum total of 4 cleanings per calendar year; more if required by manufacturer guidelines. Number of cleanings for fiscal year is estimated and is subject to change.
• Vendor will schedule cleanings per manufacturer’s guidelines and will coordinate cleaning visits with the Facility Engineer. Vendor will fill out confirmation log form for each ice machine that work was completed and turn into engineering office.
• Ice machine Make and Model Breakdown. Model and brand is subject to change.
• (1) Dietary ice machine o Manufacturer: Manitowoc o Model: UDF0240A-161B
• (16) Nursing Unit Refrigerator Ice Makers o Manufacturer: Maytag o Model: MFF2558FEZ05
• (16) Nursing Unit Secondary Refrigerator Ice Makers o Manufacturer: Maytag o Model: MF12570FEZ07
Vendor Will coordinate all! work with the Chief Engineer's Office. Work is to be done Monday through Friday 08:00 A.M. to 05:00 P.M.
excluding any State and Federal holidays. Upon completion, the Chief Engineer will approve that work is satisfactorily complete.
Vendor will submit a certificate of liability insurance for the facility to have on file. Vendor will ensure work area is clean and clear of debris when work is completed.
Vendor must bring all materials and tools to job site. IVHM will not be responsible for the storage or transportation of any tools and/or materials. Vendor is responsible for the proper removal and disposal of any waste created during job from the facility grounds.
Subcontractors are not allowed.
Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.
• Location where services will be performed:
Illinois Veterans Home Chicago 4250 N. Oak Park Avenue Chicago, ILL 60634
VENDOR NAME: Click or tap here to enter text.
VENDOR BIDBUY #: Click or tap here to enter text.
VENDOR’S QUOTE TOTAL: Click or tap here to enter text.
ESTIMATED DELIVERY TIME: Click or tap here to enter text.
DATE: Click or tap to enter a date.
Notes to Vendor: Vendor may attach separate page describing this proposal for supplies or services. Vendor will be chosen taking into consideration the Agency’s need and pricing. Vendor MUST provide proof of certifications.
*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY, THE QUOTE MAY NOT BE CONSIDERED.*
Pricing Structure
Price per cleaning QTY Total
1 commercial ice machine Manufacturer: Manitowoc Model: UDF0240A-161B
16 Refrigerator Ice Makers Manufacturer: Maytag Model: MFF2558FEZ05
16 Refrigerator Ice Makers Manufacturer: Maytag Model: MF12570FEZ07
File details come from the government source that posted it. Updated .