ITQ_24_Artificial_Reef_Project_Published.docx

Walton County Board of County Commissioners Invitation to Quote (ITQ)

Quote Request Date: May 14, 2024 Quote Request Due Date: May 23, 2024 Please email written quote to: waljames@co.walton.fl.us Goods or Services Requested: Construction and Deployment of Pre-fabricated Artificial Reef Modules

PROJECT DETAILS:

Please review all attached Grant Documentation for complete scope and requirement for FWC – 23054 Grant Agreement located here;

https://waltoncountyclerk.sharefile.com/d- sa6f4ca5549a44bc5885dc9842879b31b THIS NEEDS TO BE CHANGED.

I. BACKGROUND

The objective of this project is to construct a marine artificial reef complex by deploying at least twenty-three (23 per-fabricated concrete modules: 23 at least four feet tall creating four patch reef(s) within the Fort Panic Fish/Dive Reef permitted area. Each module will be placed at designated locations within the boundaries o the permitted area at depths of 59-62 feet.

This project is funded by the Florida Fish and Wildlife Conservation Commission and Walton County. Available funding for this phase of the project is $60,000.00 Contractors must submit proposals for what they can construct and deploy as specified in the deployment plan with the budgeted amount of $60,000.00.

II. SCOPE OF WORK

Refer to the FWC Grant Agreement 23054 – Attachment A

A. Timeline For Completion All artificial reef construction must be completed by August 30, 2024. A one- time short term time extension not exceeding the term of FWC Grant No. 23054 may be authorized in writing by the County under the following conditions: a) documented hazardous weather and sea conditions do not allow for the safe deployment of reef materials offshore or, b) unanticipated documented equipment malfunction on the transport vessel or accompanying tug or at the shore-side loading area results in an unexpected short term delay. The County reserves the right to deny any time extension request if sufficient progress has not been accomplished. Advance planning that avoids dependence on a favorable weather window during the final days of the project is strongly encouraged.

B. Liability And Responsibility for Reef Materials Upon initiation of the handling and movement of these artificial reef materials by the COUNTY's contractor, all liability, risk of loss and responsibility for the safe handling, storage, transportation and deployment of the materials shall be borne by the Contractor. This liability, assumption of risk and responsibility shall remain with the Contractor until the materials are deployed at the permitted reef site in accordance with the specifications in this Agreement.

C. Contractor Experience Contractor must:

1. Be on file with the Department of State in accordance with provision of Chapter 607, Florida Statutes, the “Florida Business Corporation Act”.

Division of Corporations - Florida Department of State (myflorida.com)

2. Not be on the federal debarment list; OFCCP Debarred Companies | U.S. Department of Labor (dol.gov)

3. Not be on the state debarment list; Vendor Registration and Vendor Lists / State Agency Resources / State Purchasing / Business Operations / Florida Department of Management Services - DMS (myflorida.com)

4. Show they are competent and have the necessary resources to fulfill the conditions of the contract.

5. Have successfully completed at least one artificial reef construction project within the past 5 years, anywhere in the United States.

6. Provide proof of insurance or Letter of Insurability (in accordance with the County liability requirements).

D. Reporting, Performance, And Publications

1. Any published articles related to this artificial reef activity should reflect the role of the Federal Aid in Sport Fish Restoration Program in assisting in the funding of this activity.

2. Quoters must complete all required forms, including the Certification Regarding Debarments, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Federally Funded Transactions, attached hereto and incorporated herein with Exhibit II, Forms.

3. The Contractor shall comply with all applicable Federal, State and local rules and regulations in providing services to the County under this Agreement, including the general and special conditions specified in any permits issued by the U. S. Army Corps of Engineers, Florida Department of Environmental Protection, or the Florida Fish & Wildlife Commission. The Contractor acknowledges that this requirement includes compliance with all applicable Federal, State and local health and safety rules and regulations.

4. The Contractor is required to be in compliance with the following Federal employment guidelines when employing individuals with funds obtained through this contract:

a) Title 42, United States Code Section 2000d (Section 601, Title VI, Civil Rights Act of 1964 as amended)

b) Title 29, United States Code Section 794 (Section 504, Rehabilitation Act of 1973, as amended)

c) Title 20, United States Code Section 1681 (Section 901, Title IX, Public Law 92-318, prohibiting discrimination of the basis of sex)

d) Title 42, United States Code (Section 6101 Title II of Public Law 94-135, prohibiting discrimination on the basis of age)

e) Executive Order 11246, entitled “Equal Employment Opportunity”, as amended by Executive Order 11375 and as supplemented in Department of Labor Regulations (41 CFR Part 60), is applicable, except as otherwise provide under 41 CFR Part 60, to any grant, contract, loan, insurance, or guarantee involving Federal assisted construction.

f) Under Title 40, United States Code Section 276a to a-7 (as supplemented by Department of Labor Regulations, 29 CFR, Part 5), Contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of labor. In addition, CONTRACTORS shall be required to pay wages not less often than once a week.

5. If modules are damaged during transport or deployment, liquidated damages may be assessed giving the County the option of reducing payment for any misplaced, disoriented, cracked or broken modules documented during the County’s post-deployment surveys. The County will report liquidated damages to the Contractor using the assigned unique identifier number (attached to each reef) within 30 days of material deployment. Claims for liquidated damages may only be applied to the specific modules documented by the County within the 30-day inspection period. Modules not inspected within the 30-day inspection period will not be eligible for liquidated damages Liquidated damages may be applied per unit according to the liquidated damages schedule (Table 1). Damages can be cumulative; for example, if a unit is found to be lying on its side and was cracked during handling that unit’s price will be reduced by 20%

Table 1: Schedule of liquidated damages for misplaced, disoriented, cracked or broken modules documented during the post-deployment surveys.

E. Calendar Of Events Project construction and deployment must be completed prior to August 30, 2024. No compensation will be made for any work completed after this date.

III. ADDITIONAL DETAILS:

A. Location Prefabricated reef modules under this Agreement shall be strategically clustered into a grid of modules to create four patch reefs on the southern side of the Walton County Fort Panic Nearshore Site permitted area at:

B. Insurance Requirements

Contractor shall purchase and maintain through the Contract period workers compensation, comprehensive general liability (occurrence form), comprehensive automobile liability, builder’s risk, and other insurance as is appropriate for the Project being performed hereunder by contractor, its employees, subcontractors, or agents. The amounts and types of workers compensation, comprehensive general liability (occurrence form), and comprehensive automobile liability insurance shall conform to the following minimum requirements:

1. Worker's Compensation Coverage must apply for all employees and statutory limits in compliance with the applicable state and federal laws. In addition, the policy must include the following:

a. Employer's Liability with a minimum limit per accident in accordance with statutory requirements.

b. Notice of Cancellation and/or Restriction. The endorsed to provide the COUNTY with thirty (30) days’ written notice of cancellation and/or restriction.

2. Comprehensive General Liability Coverage must include:

a. $1,000,000 combined limit per occurrence for bodily injury, personal injury, and property damage.

b. Contractual coverage applicable to this specific contract, including any hold harmless and/or indemnification agreement.

c. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the COUNTY with thirty (30) days’ written notice of cancellation and/or restriction.

3. Comprehensive Automobile Liability Coverage must be afforded on a form no more restricted than the latest edition of the Comprehensive Automobile Liability Policy filed by the Insurance Services Office and must include:

a. $300,000 combined single limit per accident for bodily injury and property damage.

b. Owned Vehicles.

c. Hired and Non-Owned Vehicles.

d. Employee Non-Ownership.

e. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the COUNTY with thirty (30) days’ written notice of cancellation and/or restriction.

Certificates of Insurance evidencing the insurance coverage specified in this Article shall be submitted to the COUNTY with the executed Contract. The Certificates of Insurance shall be filed with the COUNTY before this Contract is deemed approved by the COUNTY. The required Certificates of Insurance not only shall name types of policies provided, but also shall refer specifically to this Contract. All the policies of insurance so required of VENDOR shall be endorsed to include as additional insured the COUNTY, its officers, employees, and agents, except for Worker's Compensation. If the initial insurance policy expires prior to completion of the Project, renewal Certificates of Insurance shall be furnished thirty (30) days prior to the date of the policy expiration.

The purchase of any of the above-referenced insurance policies shall not release the VENDOR or any Surety created by this Contract from any obligation, warranty or guarantee provided in this Contract.

The Insurance Company(ies) shall be authorized to conduct business in the State.

Any risk of loss of completed work on the Project, or work in progress on the Project, equipment and material stored on or off the Project Site, or in transit, shall be borne by the Firm through the date of final completion for the Project.

C. Employment Eligibility Verification (E-Verify) Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of; (a) all persons employed by Advisor during the term of any contract, which may result from this ITQ to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by Advisor to perform work pursuant to said contract.

D. Documentation:

Vendor must comply with all terms and conditions contained within the Quote Request Attachments included with this Invitation to Quote and listed below:

EXHIBITS included with this Invitation to Quote:

ITQ EXHIBIT I, FWC – 23054 Grant Agreement ITQ EXHIBIT II, required forms (to be submitted with quote) ATTACHMENT 1 – Public Entity Crimes ATTACHMENT 2 – Drug Free Workplace ATTACHMENT 3 – Unauthorized Aliens ATTACHMENT 4 – Government Debarment & Suspension ATTACHMENT 5 – Scrutinized Companies Lists ATTACHMENT 6 – Grant Funded Clauses ATTACHMENT 7 – FWC Funded Clauses ATTACHMENT 8 – Bid Form ITQ EXHIBIT III, Location Map (also in Grant Agreement) ITQ EXHIBIT IV, Florida Fish and Wildlife Conservation Commission Grant Provisions (to be signed and returned with quote) ITQ EXHIBIT V, United States Fish and Wildlife Service Grant Provisions (to be signed and returned with quote)

ITQ EXHIBIT VI, ACOE Permit ITQ EXHIBIT VII, Florida DEP Permit Ed Walline

Vendor required documentation: (to be provided upon award)

· Certificate of Insurance with required coverages naming Walton County Board of County Commissioners

· Marine Specialty Contractor License

· Copy of Certificate of Good Standing for State of Florida https://dos.myflorida.com/sunbiz

Vendor Contact Information: (Please Complete) Company Name:

Company Contact Person: Company Address: Contact Email:

Contact Phone #: Lead time: Quote Validity:

Has your company done business with Walton County before? Yes or No

If no, upon award we would need a copy of your company’s W-9 and ask you to complete an ACH form.

I have reviewed all attached Grant Documentation for complete scope and requirement for FWC – 23054 Grant Agreement.

Company Written Quote Project Total Sum Amount: (from Bid form)

Company Representative Signature:

Please provide two references with contact information from customers you’ve done similar scope of work for: (Please Complete) 1.

2.

Walton County Purchase Order Terms and Conditions Link: https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order- Terms-and-Conditions?bidId= Sign Up to receive a text message or email when new bids are added to website: https://www.co.walton.fl.us/bids.aspx image2.png image3.png image1.png