Construction_and_Deployment_of_Pre-fabricated_Artificial_Reef_Modules.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/waltoncountyfl

Walton County

REQUEST FOR QUOTATION

ITQ 24-014

CONSTRUCTION AND DEPLOYMENT OF PRE-FABRICATED ARTIFICIAL REEF

MODULES

RELEASE DATE: May 16, 2024

RESPONSE DEADLINE: May 23, 2024, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Quotation #ITQ 24-014 Title: Construction and Deployment of Pre-fabricated Artificial Reef Modules

Table of Contents

1. Introduction

2. Project Details

3. Vendor Questionnaire

4. Attachments

Attachments:

A - FWC-23054_GrantAgreement_EXECUTED

B - Compliance Documents, PEC,DFW,UA,COI

Introduction

Summary

This invitation to quote tasks contractors with constructing a marine artificial reef complex within the Fort

Panic Fish/Dive Reef permitted area, funded by the Florida Fish and Wildlife Conservation Commission and

Walton County. With available funding of $60,000, contractors must deploy a minimum of twenty-three prefabricated concrete modules to create four patch reefs at depths of 59-62 feet. All artificial reef construction must be completed by August 30, 2024, with the possibility of a short-term time extension under specified conditions. Upon initiation of handling and movement of reef materials, all liability and responsibility fall on the contractor until deployment at the reef site. Additionally, contractors must meet specific experience criteria, including successful completion of a previous artificial reef construction project within the past five years. Compliance with federal, state, and local regulations, along with reporting and publication requirements, is essential.

Timeline

Quote Release Date: May 16, 2024

Quote Requested Due Date: May 23, 2024, 3:00pm

Project Contact

Melinda Gates

Environmental Manager

117 Montgomery Circle

Defuniak Springs, FL 32435

Email: gatmelinda@co.walton.fl.us

Phone: (850) 892-8108

Procurement Contact

Jason Cutshaw

Purchasing Director

176 Motgomery Circle

DeFuniak Springs, FL 32435

Email: cutjason@co.walton.fl.us

Phone: (850) 892-8176

Project Details

Walton County Purchase Order Terms and Conditions Link:

https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order-Terms-and- Conditions?bidId=

Important Instructions for Electronic Submittals

The Walton County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

Quote Request Details (Scope of work): Construction and Deployment of Pre-fabricated Artificial Reef Modules

Refer to the FWC Grant Agreement 23054 – Attachment A for more details.

Any additional questions can be addressed in OPENGOV or directly emailed to the Procurement Lead cutjason@co.walton.fl.us or the Project Manager gatmelinda@co.walton.fl.us

Timeline For Completion

All artificial reef construction must be completed by August 30, 2024. A one- time short term time extension not exceeding the term of FWC Grant No. 23054 may be authorized in writing by the County under the following conditions: a) documented hazardous weather and sea conditions do not allow for the safe deployment of reef materials offshore or, b) unanticipated documented equipment malfunction on the transport vessel or accompanying tug or at the shore-side loading area results in an unexpected short term delay. The County reserves the right to deny any time extension request if sufficient progress has not been accomplished. Advance planning that avoids dependence on a favorable weather window during the final days of the project is strongly encouraged.

B. Liability And Responsibility for Reef Materials

Upon initiation of the handling and movement of these artificial reef materials by the COUNTY's contractor, all liability, risk of loss and responsibility for the safe handling, storage, transportation and deployment of the materials shall be borne by the Contractor. This liability, assumption of risk and responsibility shall remain with the Contractor until the materials are deployed at the permitted reef site in accordance with the specifications in this Agreement.

Contractor Experience

Contractor must:

A. Be on file with the Department of State in accordance with provision of https://procurement.opengov.com/signup mailto:cutjason@co.walton.fl.us mailto:gatmelinda@co.walton.fl.us

Chapter 607, Florida Statutes, the “Florida Business Corporation Act”.

Division of Corporations - Florida Department of State (myflorida.com)

B. Not be on the federal debarment list; OFCCP Debarred Companies | U.S. Department of Labor (dol.gov)

C. Not be on the state debarment list; Vendor Registration and Vendor Lists / State Agency Resources /

State Purchasing / Business Operations / Florida Department of Management Services - DMS

(myflorida.com)

D. Show they are competent and have the necessary resources to fulfill the conditions of the contract.

E. Have successfully completed at least one artificial reef construction project within the past 5 years, anywhere in the United States.

F. Provide proof of insurance or Letter of Insurability (in accordance with the County liability requirements).

Reporting, Performance, And Publications

A. Any published articles related to this artificial reef activity should reflect the role of the Federal Aid in

Sport Fish Restoration Program in assisting in the funding of this activity.

B. Quoters must complete all required forms, including the Certification Regarding Debarments, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Federally Funded Transactions, attached hereto and incorporated herein with Exhibit II, Forms.

C. The Contractor shall comply with all applicable Federal, State and local rules and regulations in providing services to the County under this Agreement, including the general and special conditions specified in any permits issued by the U. S. Army Corps of Engineers, Florida Department of

Environmental Protection, or the Florida Fish & Wildlife Commission. The Contractor acknowledges that this requirement includes compliance with all applicable Federal, State and local health and safety rules and regulations.

D. The Contractor is required to be in compliance with the following Federal employment guidelines when employing individuals with funds obtained through this contract:

A. Title 42, United States Code Section 2000d (Section 601, Title VI, Civil Rights Act of 1964 as amended)

B. Title 29, United States Code Section 794 (Section 504, Rehabilitation Act of 1973, as amended)

C. Title 20, United States Code Section 1681 (Section 901, Title IX, Public Law 92-318, prohibiting discrimination of the basis of sex) https://dos.myflorida.com/sunbiz/ https://www.dol.gov/agencies/ofccp/debarred-list https://www.dol.gov/agencies/ofccp/debarred-list https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists

D. Title 42, United States Code (Section 6101 Title II of Public Law 94-135, prohibiting discrimination on the basis of age)

e) Executive Order 11246, entitled “Equal Employment Opportunity”, as amended by Executive Order 11375 and as supplemented in Department of Labor Regulations (41 CFR Part 60), is applicable, except as otherwise provide under 41 CFR Part 60, to any grant, contract, loan, insurance, or guarantee involving Federal assisted construction.

f) Under Title 40, United States Code Section 276a to a-7 (as supplemented by Department of Labor

Regulations, 29 CFR, Part 5), Contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of labor. In addition, CONTRACTORS shall be required to pay wages not less often than once a week.

E. If modules are damaged during transport or deployment, liquidated damages may be assessed giving the County the option of reducing payment for any misplaced, disoriented, cracked or broken modules documented during the County’s post-deployment surveys. The County will report liquidated damages to the Contractor using the assigned unique identifier number (attached to each reef) within 30 days of material deployment. Claims for liquidated damages may only be applied to the specific modules documented by the County within the 30-day inspection period. Modules not inspected within the 30-day inspection period will not be eligible for liquidated damages Liquidated damages may be applied per unit according to the liquidated damages schedule (Table 1). Damages can be cumulative; for example, if a unit is found to be lying on its side and was cracked during handling that unit’s price will be reduced by 20%

F. Table 1: Schedule of liquidated damages for misplaced, disoriented, cracked or broken modules documented during the post-deployment surveys.

Calendar Of Events

Project construction and deployment must be completed prior to August 30, 2024. No compensation will be made for any work completed after this date.

ADDITIONAL DETAILS

1. Location

Prefabricated reef modules under this Agreement shall be strategically clustered into a grid of modules to create four patch reefs on the southern side of the Walton County Fort Panic Nearshore Site permitted area at:

B. Insurance Requirements

Contractor shall purchase and maintain through the Contract period workers compensation, comprehensive general liability (occurrence form), comprehensive automobile liability, builder’s risk, and other insurance as is appropriate for the Project being performed hereunder by contractor, its employees, subcontractors, or agents. The amounts and types of workers compensation, comprehensive general liability (occurrence form), and comprehensive automobile liability insurance shall conform to the following minimum requirements:

A. Worker's Compensation Coverage must apply for all employees and statutory limits in compliance with the applicable state and federal laws. In addition, the policy must include the following:

1. Employer's Liability with a minimum limit per accident in accordance with statutory requirements.

2. Notice of Cancellation and/or Restriction. The endorsed to provide the COUNTY with thirty (30) days’ written notice of cancellation and/or restriction.

B. Comprehensive General Liability Coverage must include:

1. $1,000,000 combined limit per occurrence for bodily injury, personal injury, and property damage.

2. Contractual coverage applicable to this specific contract, including any hold harmless and/or indemnification agreement.

3. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the COUNTY with thirty (30) days’ written notice of cancellation and/or restriction.

C. Comprehensive Automobile Liability Coverage must be afforded on a form no more restricted than the latest edition of the Comprehensive Automobile Liability Policy filed by the Insurance Services Office and must include:

1. $300,000 combined single limit per accident for bodily injury and property damage.

2. Owned Vehicles.

3. Hired and Non-Owned Vehicles.

4. Employee Non-Ownership.

5. Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the COUNTY with thirty (30) days’ written notice of cancellation and/or restriction.

Certificates of Insurance evidencing the insurance coverage specified in this Article shall be submitted to the

COUNTY with the executed Contract. The Certificates of Insurance shall be filed with the COUNTY before this

Contract is deemed approved by the COUNTY. The required Certificates of Insurance not only shall name types of policies provided, but also shall refer specifically to this Contract. All the policies of insurance so required of

VENDOR shall be endorsed to include as additional insured the COUNTY, its officers, employees, and agents, except for Worker's Compensation. If the initial insurance policy expires prior to completion of the Project, renewal Certificates of Insurance shall be furnished thirty (30) days prior to the date of the policy expiration.

The purchase of any of the above-referenced insurance policies shall not release the VENDOR or any Surety created by this Contract from any obligation, warranty or guarantee provided in this Contract.

The Insurance Company(ies) shall be authorized to conduct business in the State.

Any risk of loss of completed work on the Project, or work in progress on the Project, equipment and material stored on or off the Project Site, or in transit, shall be borne by the Firm through the date of final completion for the Project.

C. Employment Eligibility Verification (E-Verify)

Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of; (a) all persons employed by Advisor during the term of any contract, which may result from this

ITQ to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by Advisor to perform work pursuant to said contract.

D. Documentation:

Vendor must comply with all terms and conditions contained within the Quote Request Attachments included with this Invitation to Quote and listed below:

EXHIBITS included with this Invitation to Quote:

ATTACHMENT A - FWC – 23054 Grant Agreement: Florida Fish and Wildlife Conservation Commission Grant

Provisions (to be signed and returned with quote), United States Fish and Wildlife Service Grant Provision (to be signed and returned with quote), ACOE Permit, ACOE Permit, FWC Funded Clauses, Government

Debarment & Suspension, Scrutinized Companies Lists, Grant Funded Clauses

ATTACHMENT B – Public Entity Crimes, Drug Free Workplace, Unauthorized Aliens, Conflict of Interest.

Contractor required documentation: (upon award)

• Marine Specialty Contractor License

• Copy of Certificate of Good Standing for State of Florida https://dos.myflorida.com/sunbiz

• Liability Insurance naming Walton County https://dos.myflorida.com/sunbiz

• Proof of Workman’s Compensation Coverage

Vendor Questionnaire

Respondent Submittals (without Cost)

Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

Lead Time *

*Response required

Quote Validity*

*Response required

Has your company done business with Walton County before?*

If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.

☐ Yes

☐ No

*Response required

Please provide two references with contact information from customers you’ve done similar scope of work for:*

*Response required