ITQ#_157252JB_Electrical_Test_Meter.pdf

RFQ-2024-087 Page 1

REQUEST FOR QUOTATION

City of Homestead

Discover The Opportunities

Gateway to Everglades & Biscayne National Parks

RFQ-2024-087

DATE: FRIDAY, MAY 24, 2024

Procurement & Contract Services Department

450 SE 6th Avenue Homestead, FL 33030

QUOTE DUE DATE: THURSDAY, MAY 30, 2024 AT

5:00 PM, EST

RESPONSES MUST BE SUBMITTED

ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofhomestead

1. INTRODUCTION

1.1. Summary

Purchase 4 Bierer ST-800's for the Trouble Trucks

1.2. Contact Information

Project Contact:

William Branch Assistant Director 675 N. Flagler Ave Homestead, FL 33030 Email: wbranch@cityofhomestead.com Phone: (305) 224-4707

Procurement Contact:

Jhara Baker Buyer 1 450 SE 6th Ave Homestead, FL 33030 Email: jbaker@cityofhomestead.com Phone: (305) 224-4623

Department:

Homestead Public Services - Energy

Department Head:

Barbara Quinones Director of HPS- Energy

1.3. Timeline

Release Project Date May 24, 2024 https://secure.procurenow.com/portal/%7bproject.government.code%7d mailto:wbranch@cityofhomestead.com tel:(305)224-4707 mailto:jbaker@cityofhomestead.com tel:(305)224-4623

RFQ-2024-087 Page 2

Proposal Submission Deadline May 30, 2024, 5:00pm

2. SUBMISSION INFORMATION

The City request Suppliers to provide a Quotation for the supply of the Goods and/or Services detailed in this Request for Quotation by the submission due date.

All correspondence from the Supplier to the City (including submission of the Quotation) shall be submitted electronically.

In the event that the Supplier chooses not to submit a Quotation, the City requests that the Supplier duly inform the

City’s contact person of that fact.

All Quotations must be received no later than Thursday, May 30, 2024, 5:00 pm, EST. The responsibility for submitting quotes before the stated time and date is solely the responsibility of the vendor. The City will not be responsible for delays caused for any occurrence.

RESPONSE TO THIS REQUEST REQUIRES THAT ALL TERMS ARE ADHERED TO. SUPPLIER SUBMITTING ADDITIONAL TERMS

& CONDITIONS MAY BE CAUSE FOR NON-CONSIDERATION AND REJECTION OF QUOTE.

3. CONTENTS AND REQUIREMENTS FOR SUBMISSION OF A QUOTATION

In submitting a Quotation, the Supplier acknowledges and agrees that the Quotation shall:

(a) detail the fixed and firm price of the Goods and/or Services;

(b) specify a realistic lead time;

(c) include a full description, part number and brand name where these differ to what is shown on the

City’s request;

(d) does not include Federal Excise and State of Florida sales tax

(e) If pricing is in accordance with another government agency’s contract, State term contract, or

Cooperative contract, that information shall be provided with its submission to include tabulations, agreements and any other applicable documentation.

(f) be prepared to fulfill according to the delivery terms specified in the Request for Quotation.

(g) Freight terms are F.O.B. destination, freight prepaid by Seller unless otherwise agreed upon in advance and will be stated on the Purchase Order. Collect shipments will not be accepted.

4. CITY’S DISCRETION

The City may, in its absolute discretion:

(a) require additional information or clarification from the Supplier;

(b) negotiate with any one or more suppliers;

(c) accept any quotation including non-conforming quotations;

(d) accept part of the Quotation;

(e) accept no part of the Quotation;

(f) change, suspend or cease to proceed with, the Request for Quotation process, whether before or after the Quotation Submission Date; and

(g) change the Quotation Submission Date.

RFQ-2024-087 Page 3

5. ACCEPTANCE OF QUOTATION

The City will accept a Quotation by issuing a Purchase Order to the Supplier. No Quotation shall be deemed accepted by the City unless a Purchase Order has been issued to the Supplier.

Once a supplier has been selected for award, the supplier may be contacted and asked to produce a Certificate of Insurance in accordance with the requirements set forth in this RFQ and approved by the City’s Risk Manager.

Under no circumstances should a vendor fill an order for any City department without a Purchase Order issued by the City of Homestead.

6. PRICES QUOTED

Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the Bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. / C.I.F. destination, freight prepaid

(unless otherwise stated in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of Bid(s).

If the vendor is awarded a Purchase Order (Contract) under this request, the price(s) quoted shall remain fixed and firm during the term of this Contract and/or delivery and acceptance of goods.

7. CHANGE ORDERS

If there is any additional work that may be required to complete the awarded work beyond the existing scope to the City’s desired outcome or deviates from the original scope hereby provided in this request for quote, please provide a written change order request. A change order request is not considered granted until is approved in writing and an amended PO is issued with the change order amount. Please do not commence any additional work upon verbal approval alone as this is considered unauthorized and may result in non-payment and possible vendor inactivation for repeated offenses.

8. DEFAULT

In the event of default on an awarded Contract, the successful Bidder shall pay all attorneys’ fees and court costs incurred in collecting any liquidated damages. Additionally, in the event the successful bidder fails or refuses to complete work in a timely fashion and in accordance with their estimated lead times/mobilization times, the City reserves the right to seek other sources without violating the intent of the Contract.

9. EQUIVALENTS

If Supplier offers makes of equipment or brands of supplies other than those specified in the following, it must so indicate on its submittal. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer.

Brand Names: Catalog numbers, manufacturers and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Suppliers shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications.

Supplier shall indicate on the Quote Form the manufacturer’s name and number if bidding other than the specified brands and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE

INCLUDED WITH THE SUBMITTAL. NO QUOTES WILL BE CONSIDERED WITHOUT THIS DATA.

Lacking any written indication of intent to quote an alternate brand or model number, the submission will be considered as a Quote in complete compliance with the specifications as listed in this quote request.

Manufacturer’s name, brand name and model number may have been used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is no way intended to prohibit the bidding of other manufacturer’s items of equal material, unless otherwise indicated. Equal

RFQ-2024-087 Page 4

(substitution) may be bid, provided product so Bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, the Quote must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal.

10. LIABILITY

Where Suppliers are required to enter or go onto the City of Homestead property (including any property which is owned or leased by the City or upon which the City has a license, easement or right-of-way) to deliver materials or perform work or services as a result of an award, the successful Supplier will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City requirements. The Supplier shall be liable for any damages or loss to the City occasioned by negligence of the Supplier (or agent) or any person the Supplier has designated in the completion of the contract as a result of his or her quote.

11. NO LIABILITY

The City shall not at any time be liable or responsible for, nor be under any obligation to reimburse the Supplier for, any losses or expenses or loss that may be incurred by the Supplier in the preparation and submission of its

Quotation.

12. LICENSING

Bidder(s) shall submit, with their quote, a copy of their valid occupational/business license and State registration [Florida State Registration can be located and printed at www.Sunbiz.org]. Suppliers must be in good standing and authorized to transact business in the State of Florida. Must not be listed in the System for Award Management (SAM) as an excluded party.

13. QUALITY

All materials used for the manufacture or construction of any supplies, materials or equipment covered by this request for quote shall be new. The items Bid must be new, the latest model, of the best quality, and highest-grade workmanship.

14. VALIDITY

Quotations submitted shall remain valid for a minimum of 30 (thirty) days from the Quotation due date.

15. REJECTION OF BIDS

A. Bids that do not contain completed and properly executed forms and affidavits, as required and included in these Bid Documents, may be rejected by the City.

B. Bids which are not responsive to the Bid Documents shall be rejected by the City.

C. Bids will be considered irregular and may be rejected if they contain omissions, alterations of form, additions not called for, unauthorized alternate bids, or other irregularities.

D. Any of the following additional factors may be considered sufficient cause for the rejection of the Bid.

1. Bid submitted on a form other than that furnished by the City;

2. Submission of more than one Bid for the same work by an individual, firm, partnership or corporation under the same or different names;

3. Evidence of collusion among Bidders;

4. Previous participation in collusive bidding on work for the City;

5. Submission of an unbalanced Bid in which the prices bid for some items are out of proportion to the prices bid for other items;

6. Lack of Competency of Bidder. The Contract will be awarded only to a Bidder considered to be capable of performing the work as required by the Contract Documents. The City may declare any Bidder ineligible at any time during the process of receiving bids or awarding the Contract where developments arise which, in the opinion of the City, adversely affect the Bidder's competency to perform the work and to discharge its responsibilities under the Contract;

RFQ-2024-087 Page 5

7. Lack of capability as shown by past performance of Bidder's work for the City, judged from the standpoint of workmanship and progress;

8. Unfinished work for which the Bidder is committed by contract, which, in the judgment of the City, might hinder or prevent the prompt completion of work under this Contract if awarded to such Bidder;

9. Being in arrears upon any debt, taxes or any existing contract(s) which are defaulted as surety or otherwise upon any obligation to the City, or having been sued to enforce the City's rights on a construction contract, or having failed to complete the Work, the punch list, or warranty items, or having defaulted on a previous contract with the City;

10. If the Bid does not contain a bid price for each pay item listed in the Bid Form, except in the case of authorized alternate pay items, for which the Bidder is not required to furnish a bid price; and

11. If the Bid is not accompanied by the Bid Bond.

12. Outstanding liens, code violations, permits, balances owed to the City.

13. Claims pending against the Bidder

14. Pending or past litigation with the City, including the Bidder’s principals and officers

16. TAXES

The City of Homestead is exempt from all federal excise and state sales taxes. Exemption certificates can be found at: Tax-Forms

17. CERTIFICATION

I certify that this quote submission is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quote for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this request and certify that I am authorized to act on behalf of the bidder/contractor/supplier.

18. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 ELECTRICAL TEST METER, PLUSE

BOX ONLY, DIGITAL, 120V TO 480V

RANGE, BIERER ST800

4 EA

TOTAL

19. VENDOR QUESTIONNAIRE

19.1. ARE YOU ASSERTING LOCAL VENDOR PREFERENCE*

☐ Yes

☐ No

*Response required https://www.cityofhomestead.com/514/Tax-Forms