ITN 26.37 - Warranty Repair for Generac Generators.pdf

Michigan.gov/MiProcurement

ITN 260000000037 - Intermediate Warranty Services- Permanent Generators 1

NOTICE OF INTENT TO NEGOTIATE AND CONTRACT

WITH A SINGLE PROVIDER

Intent to Negotiate # 260000000037 Intermediate Warranty Services- Permanent Generators

Date: Tuesday, August 18, 2026 Deadline: Tuesday, August 25, 2026; 3 p.m. EST

The State of Michigan intends to make a purchase for which it believes there is no viable alternative. The purpose of this notice is to attempt to identify possible alternatives.

Requestor: Michigan Department of Transportation

1. State Contact Information:

The sole point of contact concerning this Invitation to Negotiate is:

ReChelle Kendrick, Solicitation Manager 517-335-5905 KendrickR1@michigan.gov

2. Description of Purchase:

This contract is necessary to meet the terms of the attached 5-year warranties for Generac Industrial Standby Generators and Industrial Transfer Switches installed in Genesee, Macomb, Oakland, and Wayne counties. Per attached correspondence with Generac, Wolverine Power Systems is the only authorized service dealer to provide warranty services for these locations.

There are 99 industrial generators and transfer switches installed with MDOT JNs 213922, 216564, and 217122.

The scope of services for this ITN will include the following:

- All warranty work and diagnostics must be performed by an authorized Generac dealer according to warranty terms.

- Support for intermediate Generator and Transfer Switch Warranty Services. Intermediate services include warranty maintenance, diagnosis, and repair items and do not include prescribed annual maintenance services. Support must be available 24/7/365.

- Training for MDOT staff provided by Industrial Authorized Service Dealer (IASD) on routine generator and transfer system checks, including identification of issues that warrant a service call.

- As requested, paid site visits for routine checks.

- Service calls for troubleshooting issues, with compensation according to warranty guidelines. For emergency call outs, during power outages, the Contractor must report on site within one hour.

- Costs for parts/materials used in repairs according to warranty guidelines.

3. Commodity Code References:

93639 – Generators, Portable and Stationary, including parts and accessories mailto:KendrickR1@michigan.gov

Michigan.gov/MiProcurement

ITN 260000000037 - Intermediate Warranty Services- Permanent Generators 2

4. Description of Action:

This will be a new contract for fourteen (14) generators installed with JN 213922, annual generator maintenance services included in DTMB contract MA 220000000208 with Preventive Maintenance Technologies (PMT). MDOT may be able to add the other sites to the PMT contract but could be required to add annual services to the new contract with Wolverine for all industrial generators and transfer switches.

5. Intended Source:

Wolverine Power Systems, 46968 Liberty Drive, Wixom, MI 48393

6. Posting & Questions Period:

Event Time Date

ITN issue date N/A Tuesday, August 18, 2026 Deadline for bidders to submit questions about this RFP

3:00 p.m. EST Wednesday, August 19, 2026

Anticipated date the State will post answers to bidder questions on www.michigan.gov/SIGMAVSS

3:00 p.m. EST Thursday, August 20, 2026

Proposal deadline* 3:00 p.m. EST Tuesday, August 25, 2026 A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

Questions concerning the Invitation to Negotiate must be posted on www.michigan.gov/SIGMAVSS no later than Tuesday, August 25, 2026 , 3:00 p.m. EST. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.

Responders should submit their questions using the following format:

Q # Document and Section

Page# / Requirement#

Bidder Question

7. Response Deadline:

Any potential bidder who does not agree that this good or service is available only from the intended source, must submit a response to the Solicitation Manager by Tuesday, August 25, 2026. Your response must be in writing and describe the product or service you are offering as an equivalent.

8. Attachments:

a. Intent to Negotiate Cover Sheet

b. Vendor Questionnaire Worksheet

c. Sole Provider Notice

d. Location Specification Sheet (MS Excel) First Page/Tab completed by Bidder

e. Maintenance Schedule 1

f. Maintenance Schedule 2

g. Warranty Coverage Information

h. Standard Contract Terms – must be agreed upon by Contractor prior to commencement of

Contract Activities http://www.michigan.gov/SIGMAVSS http://www.michigan.gov/SIGMAVSS http://www.michigan.gov/SIGMAVSS http://www.michigan.gov/SIGMAVSS