ITN 2025-2026-01 CDEC.pdf

Invitation to Negotiate (ITN) #2025-2026-01

Proposal to Lease a College Facility to Provide Child Development and Education Services on The Northwest Florida State College - Niceville Campus

Northwest Florida State College invites qualified firms to submit a response to the terms of this solicitation. For more information about the College, visit our website at www.nwfsc.edu. For more information about College procurements, visit our Purchasing page at www.nwfsc.edu/purchasing. The College officially advertises solicitation documents, addenda, and communications through BidNet's Florida Purchasing Group. Suppliers must register with BidNet to access and download the College’s solicitation documents. Access to the College’s BidNet site is free. Please click here to register for an account and access the College’s active solicitations. Thank you for your interest in submitting a response to the College.

http://www.nwfsc.edu/ http://www.nwfsc.edu/purchasing https://www.bidnetdirect.com/florida/northwestfloridastatecollege

Proposal to Lease a College Facility to Provide Child Development and Education Services on The Northwest Florida State College Niceville Campus

1.0 Schedule and Contact Information

Date of Posting: September 29, 2025

Posting Site: BidNet's Florida Purchasing Group

Purchasing Contact: Director of Purchasing | Katherine St. Onge purchasing@nwfsc.edu | 850-729-6031

The issuance of this solicitation was approved by The District Board of Trustees of Northwest Florida State College on August 19, 2025.

he College reserves the right to amend this schedule at any point. Any changes to the schedule below will be posted in an addendum at: BidNet's Florida Purchasing Group. The College lists times in Central Time.

Date of Solicitation Posting September 29, 2025 RSVP to Pre-Proposal Site Visit by or Before Via email to purchasing@nwfsc.edu October 6, 2025 12:00 p.m.

Pre-Proposal Site Visit (Non-mandatory Attendance) Building 530, Room 101 (Classroom) October 7, 2025 @ 8:00 a.m.

Written Inquiry Deadline (Questions submitted via BidNet only) October 8, 2025 @ 4:30 p.m.

Answers to Inquiries Posted by or Before in BidNet October 13, 2025 @ 4:30 p.m.

Date and Time that Proposals are Due in BidNet October 16, 2025 @ 8:00 a.m.

Bid Opening, NWFSC Niceville Campus Building 400, Room 239 - Conference Room October 16, 2025 @ 8:15 a.m.

Public Evaluation Committee Meeting Building 400, Room 239, Niceville Campus (Tentative, as requested by College)

Tentative: October 22, 2025 @ 9:00 a.m.

Interviews/Presentations with Short-Listed Firms (Tentative, as requested by College) Tentative: October 27, 2025 @ 8:00 a.m.

Public Evaluation Committee Meeting (Tentative, directly following interviews if held) Tentative: October 27, 2025 @ 11:00 a.m.

Negotiation with Selected Firm(s) Tentative: October 28-November 4, 2025

Tabulation Complete and Notice of Intent to Award Tentative: November 5, 2026, by 4:30 p.m.

Date of Intent to Award Posting Tentative: November 19, by 4:30 p.m.

https://www.bidnetdirect.com/florida/northwestfloridastatecollege mailto:purchasing@nwfsc.edu mailto:purchasing@nwfsc.edu

Invitation to Negotiate #2025-2026-01

Contents

1.0 Schedule and Contact Information

2.0 Scope of Services

2.1 Background Information

2.2 Purpose of Solicitation and Summary of Needs

2.3 Scope of Solicitation

2.4 Inquiries

2.5 Bid Submittal Format

2.6 Bidder Minimum Requirements

2.7 Bid Evaluation

2.8 Term

2.9 Rent Payments

2.10 Silence of Scope of Services

2.11 Estimated Quantities/Frequency of Services

2.12 Mistakes

2.13 Acceptance of Bid

3.0 Exhibits

Exhibit List

4.0 General Terms and Conditions

4.1 Solicitation Acknowledgment

4.2. Definitions

4.3 Registration and No Response

4.4 Sealed Response Deadline

4.5 Execution of Response

4.6 Costs

4.7 Inquiries, Respondent Communications, and Cone of Silence

4.8 Application Policy, Terms, and Conditions

4.9 Prior Relationship and Open Competition

4.10 Addenda

4.11 Accessibility

4.12 Reserved Rights

4.13 Accuracy of Information

4.14 Meeting(s) and Conference(s)

4.15 Solicitation Opening/Due Date and Time

4.16 Scoring Meeting

4.17 Presentations

4.18 Negotiations

4.19 Award

4.20 Posting and Tabulation

4.21 Protest

4.22 Service Test Period

4.23 Insurance

4.24 Prices, Terms, and Payment

4.25 Taxes

4.26 Mistakes

4.27 Delivery

4.28 Conflict of Interest and Affirmation

4.29 Disputes

4.30 Governmental Restrictions

4.31 Intellectual Property

4.32 Advertising

4.33 Assignment

4.34 Agreement to Indemnify, Defend, and Hold

4.35 Anti-Discrimination

4.36 State Licensing Requirement

4.37 Public Entity Crime Information

4.38 Discriminatory Respondents List

4.39 Records

4.40 Severability

4.41 Governing Law and Venue

4.42 Termination for Convenience

4.43 Availability of Funds

4.44 Force Majeure

4.45 Verbal Instructions

4.46 College Rules, Sexual Harassment, and Child Abuse

4.47 Changes to Agreement / Changed Conditions

4.48 Compliance with Law

4.49 Debarment and Suspension and Prohibited Equipment

4.50 FERPA

4.51 Independent Contractors

4.52 Mechanics and Laborers

4.53 Employment Eligibility

4.54 Anti-Coercion Affidavit

4.55 Produced Iron and Steel in Public Works Projects

4.56 Social, Political, and Ideological Interests

4.57 Option to Extend to Other Governmental Entities

4.58 Consideration of Purchasing Agreements and State Term Contracts

4.59 Background Checks – Applicable to Vendors Providing Services on College Property

4.60 Vendor Personnel

4.61 Owner Direct Purchase/Certificate of Entitlement

4.62 American Manufactured Iron and Steel Products

2.0 Scope of Services

2.1 Background Information

Founded in 1963 and located in the coastal heart of the Florida panhandle, Northwest Florida State College (referred to as the “College,” “Owner,” or “NWFSC”) has earned a reputation for educational excellence and community involvement. As part of Florida’s public system of twenty-eight state colleges, NWFSC offers bachelor’s degree programs, associate degrees, and certificates. The College’s service district is Okaloosa County and Walton County.

The NWFSC Mary Lou O’Connor Child Development & Education Center (CDEC) began operation in 1971, and its mission was to provide quality care and education to young children ages 2 ½ - 5 years old. The College originally introduced the CDEC to provide a lab with field-training opportunities in support of the College’s early childhood education program. The CDEC was accredited by the National Association for the Education of Young Children (NAEYC), beginning in the 1993-1994 school year and continuing through 2024. The CDEC was also a registered Voluntary Prekindergarten (VPK) program, which affords the CDEC with state funding for VPK students, and a contracted School Readiness Provider. In recent years, however, the College experienced waning enrollments, increased costs, and severe staffing shortages that increased the challenges of owning and operating the CDEC. Additionally, there was not as much demand as in the early years of the CDEC for on-site internship hours from the College’s academic program. In light of these considerations, in September 2024, the College determined to temporarily close the CDEC and assess the best options to provide on-campus child development and education.

Following research, the College has determined that the model that best serves the institution’s interests is to lease its existing CDEC facility to a third-party provider of accredited child development and education services, as described in this solicitation. This model will support the institution’s interest in continuing child development and education on its Niceville Campus while ensuring that the center has qualified operators who are responsible for their own business practices. The College determined that it will seek proposals from qualified vendors to lease the facilities and negotiate a lease with the proposer that can best fit the College’s overall needs on its Niceville Campus.

2.2 Purpose of Solicitation and Summary of Needs

The College is requesting proposals from firms to operate a child development and education business on its Niceville Campus. The College is seeking a proposer who is:

1. Prepared to lease an existing facility in as-is condition and pay the College rent and related fees for such facility;

2. Provide child development and education services to the College community in Niceville and the surrounding areas, including serving military, veteran, and civilian families; and

3. Maintain all required licensure, accreditation, insurance, and appropriate credentials to ensure the facility offers high quality services.

2.3 Scope of Solicitation

The College sets out below current conditions, anticipated needs, and qualifications sought.

Existing Conditions

The College’s facility, which will be leased for the purpose of a third-party providing child development and education services, has the following specifications. Review the exhibits for map and a floor plan.

Address Niceville Campus 100 College Boulevard Building 530 Niceville, Florida 32578

Square Footage and Space Features The College will provide no funding or other subsidy to or of the center other than as described below.

Proposers are invited to propose their highest rent offer alongside any discounts or other incentives offered to the College community.

Number of Buildings 1 Square Footage 4,970 sq. ft.

Number of Classrooms 2 Number of Offices 2

Number of Bathrooms Children (3); Staff (1)

Maximum Occupancy Classrooms 101 & 102 total 2,264 square feet @ 35 SF per child in the State of Florida = 64 maximum occupancy including staff.

Kitchen / Laundry Room

Kitchen: Refrigerator, electric stove, two microwaves, dishwasher, True commercial freezer.

Laundry Room: Washer and dryer.

Furniture

Prior to beginning the lease, the provider and College will complete a walk-through to determine what College personal property will remain in the building and what will be removed. If the provider elects to use the furniture currently located in the facility, it may not sell or dispose of it without prior written approval from the College.

The College will not provide any additional or different furniture or furniture maintenance. The College will not fund furniture purchases. If provider requests removal of College personal property from the site during the lease, the College will remove it and dispose of it as the College sees fit.

If the provider elects to use the College’s property upon move-in, the parties will complete an inventory of College property that shall remain the College’s property at the conclusion of the lease.

Supplies The provider may elect to use the supplies currently located in the facility. The College will not provide any additional or different supplies or fund any supply purchases.

Unused supplies must be returned to the College at the conclusion of the lease for disposal or resale.

Prior to beginning the lease, the provider and College will complete a walk-through to determine what supplies will remain in the building and what will be removed. If the provider elects to use the supplies currently located in the facility, it may not sell them without prior written approval from the College.

The College will not provide any additional or different supplies or supply replacement. The College will not fund supply purchases. If provider requests removal of College supplies during the lease, the College will remove it and dispose of it as the College sees fit.

Computer, Phones, and Other Equipment

The provider must supply their own computers, phones, and other equipment.

Card Access to Facilities No card access is currently available. If interested, you may speak to the College and we’ll provide a quote.

Dedicated Parking Spaces Thirteen (13) parking spaces including ADA.

Landscaping

The College will include the facility in its standard landscaping program.

Any landscaping services beyond the College’s standard landscaping services must be provided by the provider at the provider’s cost. The provider must maintain the facility in clean, habitable, professional working condition.

Custodial Custodial at lessee’s cost.

Utilities Utilities are not included in base rent and will be billed separately.

Internet / Phone

Standard College internet included. The College shall not be responsible for access restrictions specific to the childcare center.

College phone services included. .

Maintenance

The College will provide facility maintenance within its standard maintenance program.

The provider is responsible for maintaining its own personal property at its own cost. If the provider makes use of College personal property, the College will not repair or replace it if damaged or rendered unusable.

Fire Alarm and Emergency Notification

The facility includes fire alarms, and the provider will be included in College emergency notifications.

Pest Control The College will include the facility in its standard pest control program. The College will charge a flat rate on top of base rent.

The provider shall ensure cleanliness and hygiene are maintained within the facility at its own expense to avoid creating an environment inviting to pests.

Trash Removal Included with custodial services.

Potential Hazards The College’s gun range is located on the same campus and may operate at the same time as the CDEC.

Environmental Study Not completed and no representations made. The tenant may complete such a study at its own cost.

Security The College has its own sworn law enforcement, the Northwest Florida State College Police Department, which polices the Niceville Campus. In case of emergency, call 9-1-1.

Related Tenants Emerald Coast Autism Center leases property on the Niceville Campus as well.

Food Services

The Niceville Campus hosts a coffee shop and a cafeteria-style café, but it is intended for use by College students, employees, and guests. The provider should anticipate providing any food services to its students within the childcare facility.

Marketing and Signage

The provider must fund and manage its own advertising. No use of the College name, logo, or other identifying marks is permitted without prior written approval of Strategic Communications. The College may offer free advertising opportunities through College communication channels, in its discretion. All signage must be reapproved by College Facilities and Strategic Communications and will be charged to the lessee.

Management

The awarded proposer will be solely responsible for the management of the facility, which includes its own personnel program, financial management, payment collection, and all other functions of operating the child development and education center.

Outdoor Play Areas 8,800 square feet with privacy chain-link fence; small canopied area at rear of facility and main entrance.

Playground equipment includes slides, swing sets, tables.

Requested Provider Features

The College is seeking the best value provider. Any lease offered by the College will comply with the requirements of law and the rules of the State Board of Education, consistent with section 1010.04, Florida Statutes. The College anticipates that the best value provider will offer the maximum number of the following credentials and services. Proposers are encouraged to submit a proposal even if they meet only a selection of the below factors, which will allow the College to consider the fullest range of providers possible.

1. Daytime (and optionally after-school and evening) care and education to children between the ages of two and half and five;

2. Accreditation by the National Association for the Education of Young Children or another accreditation agency that is recognized as a Gold Seal Accredited Program, as defined in section 402.81, Florida Statutes;

3. Registered Voluntary Prekindergarten (VPK) program, which includes state funding for qualified students;

4. Employing staff with sufficient qualifications and experience to retain licensure, accreditation, and approvals, such as:

a. Director with a National Child Development Associate (CDA) credential or Florida Child Care Professional credential (FCCPC) or staff credential awarded by Formal Educational Qualifications as recognized by DCF (65C-22.001(6) and 65C-20.008(6), Florida Administrative Code) and Florida Department of Children and Families Director Credential with a minimum of three years’ experience as a director;

b. If VPK Classroom is offered, the director must also have the VPK director endorsement;

c. Instructors who meet the minimum CDA and/or FCCPC credentials and are paid a sufficient wage to minimize turnover;

d. Employees who are directly involved in childcare and education based on their job description must have at least a National Child Development Associate (CDA) credential or Florida Child Care Professional credential (FCCPC), or staff credential awarded by Formal Educational Qualifications as recognized by DCF (65C-22.001 (6) and 65C- 20.008(6), Florida Administrative Code) with a minimum of 1 year experience as an early childhood educator.

e. Employees who are not in education or childcare related positions (e.g., custodial, food service, or office assistant) are not required to have an early childhood education credential as described above.

5. Services provided at least Monday through Thursday and preferably Monday through Friday during business hours;

6. Ability to provide College Early Childhood Education students with internship or field experiences;

7. Willingness to provide College students, faculty, and staff with a designated discount on enrollment of their child(ren) with the provider; and

8. Willingness to provide members of the military, military spouses, and veterans with a designated discount on enrollment of their child(ren) with the provider; and

9. Willingness to contract with the Early Learning Coalition to provide school readiness for families that are deemed eligible under statutory guidelines.

Additional Information and Provider Responsibilities

The College expects that the awarded provider will successfully, sustainably operate its child development and education center independent of any College support other than as outlined in this solicitation. The College expects that the awarded provider will have sufficient financial stability to operate for the full term of the lease. The awarded provider shall issue a quarterly report to the College stating the total capacity of the facility, number of students enrolled, type of program enrolled in, the waitlist for each program, DCF inspections, Early Learning Coalition contract non-compliances, CLASS scores, VPK Designations (when available), and a staffing list to include turnover rate.

The provider must always remain in compliance with applicable federal, state, local, and College law, regulation, policy, VPK designations, and any contracts held by provider (such as an Early Learning Coalition contract), including Department of Children and Families staff levels and staffing requirements, background screenings, and insurance coverage representative of a high-quality child development and education center.

2.4 Inquiries

If any bidder has any questions regarding this solicitation, it must request and/or make its inquiry for interpretation or correction no later than the inquiry deadline. Questions are only accepted electronically in BidNet. At its discretion, the College will answer inquiries submitted by issuing a written addendum to the solicitation and posted in BidNet. Verbal instructions or interpretations (or any other instructions or interpretations not issued by written addendum to the solicitation) have no validity or authority, regardless of source. A bidder relies on any drawings or documents not specifically provided in these materials or in a written addendum from the College at its own risk.

2.5 Bid Submittal Format

Bids shall be prepared simply and economically, providing a straightforward, concise delineation of the Bidder's capabilities to satisfy the requirements of this Solicitation. Bids are only accepted electronically.

Submit the bid through the College’s BidNet's Florida Purchasing Group. Failure to follow the guidelines in this section may result in the disqualification of the bid.

General Requirements

• Submit a single bid submission in one PDF file that includes all required components;

• Bid submission may not exceed 30 pages (excludes covers, table of contents, section dividers, addendum acknowledgements, required exhibit sheets);

• Cover page must identify the Solicitation Number, Name, Submission Date, and Bidder Name;

• All information must be in a legible typeface, such as Arial or Times New Roman;

• Table of Contents should identify the material by section and by page number;

• Number each page consecutively, including exhibits, attachments, and any other information; and

• Separate and identify each section of the Bid response by use of a divider/separation page.

2.6 Bidder Minimum Requirements

The bid submission is expected to include the following. Submit the proposal in the order listed in Tabs A- D:

TAB A: INTRODUCTORY MATERIAL

• Letter of Transmittal / Intent: Include a cover letter, not to exceed 1 page, on the Bidder’s letterhead that summarizes in a concise manner an understanding of the Scope of Services and a positive commitment to meet the needs as stated in the solicitation. An official authorized to make such commitments and to enter a contract with the College must sign the letter. The letter must indicate the official’s title or authority and contact information.

• Exhibit A Solicitation Acknowledgment Form: Return complete and signed.

• Exhibit B Bidder Information Form: Return complete and signed.

• Exhibit C Project Reference Form: Return complete and signed.

• Exhibit D Drug Free Workplace: Return complete and signed.

• Exhibit E Anti-Coercion Affidavit: Return complete and signed.

TAB B: ABILITY TO PERFORM SCOPE OF SERVICES

Include materials concisely and directly explaining how Bidder can and will meet the requirements of the Scope of Services. Include:

• Bidder’s Qualifications:

o If the proposer operates any existing facility(ies), provide documentation for those facilities of the ability and licensure of professional personnel (specifically the director of the facility), evidence of accreditation, VPK approval, and any other relevant approval or licensure of those other facility(ies) that show demonstrated success in delivering on Requested Provider Features at other facilty(ies).

o Regardless of whether the proposer operates any existing facility(ies), the submission should document how the proposer anticipates fulfilling some or all of the Requested Provider Features at the College site.

• Financial Statements:

o Exhibit F: Financial Attestation Form: Return complete and signed.

o Submit evidence of having been in business for three consecutive years; and o Submit three consecutive years of financial statements.

• Bidder’s Business Plan: Bidders shall include a business plan articulating their intended marketing, enrollment, and programmatic plans for use of the College’s facility.

• Bidder’s Experience and References:

o Location of all current or former child development and education centers of any kind however situated that Bidder has owned or operated;

o Explanation of whether all current or former locations have been owned or leased by Bidder;

o At least three references per the Reference exhibit;

o Data regarding size, enrollment, programs offered, waitlists, and financial stability of current or former child development and education centers of any kind however situated that Bidder has owned or operated; and o Sub-contractors: Any use or intent to use subcontractors or to team with other providers to carry out the Scope of Services must be fully disclosed in writing. References, experience, and history must be provided for subcontractors or partners. List of firm’s sub-consultants, their qualifications, and their role in the services to be provided.

• Price: The Bidder shall provide a proposal for payment to the College of at least base rent and any other discounts which shall be made available to the College community.

• Safety Infractions and Legal Action against the Bidder: Are there any current safety infractions or legal action against the bidder related to the provision of child care, development, or education?

Has there been any such claim within the past five (5) calendar years? If so, describe the nature of the action, its status, and if resolved, what the outcome was.

TAB C: INSURANCE

Insurance: The successful respondent shall be required to provide evidence of both general liability and professional liability insurance in the form of a certificate of insurance issued on behalf of the Northwest Florida State College by companies acceptable to the College and meet, at a minimum, the requirements in the College’s insurance matrix. The required limits are listed below, and the manner in which the certificate of insurance must be issued (including additional named insured) is provided in the College’s insurance matrix. Bidder must submit proof of insurance meeting the requirements of the matrix.

Attach proof of insurance to proposal. If Bidder has never operated a child development and education center, Bidder must submit evidence of ability to secure insurance in the levels indicated below. Bidder will be required to list the College as additional named insured on its policies and meet requirements related to non-cancellation, if selected.

Commercial General Liability

Professional Liability

Automobile Liability

Workers’ Compensation / Employer’s

Liability

Umbrella or Excess

Coverage Crime

Sexual misconduct / molestation

Liability

$1,000,000 per occurrence / $2,000,000 aggregate

$1,000,000 per occurrence / $3,000,000 aggregate

$1,000,000 aggregate

Statutory / $1,000,000 $5,000,000 $1,000,000

$1,000,000 per occurrence / $3,000,000 aggregate

TAB D: ADDENDA (IF APPLICABLE)

Acknowledgment of Addenda: Return all addenda signed and dated, if applicable.

Bidder may provide any additional information that highlight the awarded vendor experience or expertise, which is relevant and directly applicable to this solicitation. All bidders must provide the necessary documentation to demonstrate that they meet the following minimum qualifications.

2.7 Bid Evaluation

The College intends to negotiate a lease of the facility for operation of a child development and education center based on the proposal that best fits the College’s overall needs, as expressed by this solicitation.

The College reserves the right to award none, one, or more contracts for these services, as is in the best interest of the College; should the College determine that the proposals made do not meet the best interests for the College, it reserves the right to cancel or modify this solicitation as required.

Initial Review: Bidders will submit their solicitation package as outlined in the Scope of Services and consistent with all requirements of this solicitation. Purchasing will then review for responsiveness to the requirements of the solicitation. Proposals will be checked for completeness and compliance with instructions.

Evaluation: The evaluation process is as follows:

https://www.nwfsc.edu/about/purchasing/

1. After the initial review by Purchasing, proposals will be provided to the Evaluation Committee.

2. The Evaluation Committee will review and evaluate each respondent’s proposal and may short-list firms for further consideration.

3. The Committee will rate the short-listed firms based on the quality of their proposals, using the scoring system listed below.

4. The Committee may then interview the short-listed firms regarding their services and ability to lease the facility. The Committee may invite any individual to participate in these interviews that it determines will support the College’s assessment. The Committee may determine to hold multiple rounds of interviews with varying panels to ensure its inquiries are resolved and its analysis is complete.

5. Following the completion of all applicable interviews and inquiries, the Committee will then finally rate the firms. Such rating will be based on the quality and strength of the interviews and the College’s assessment of the overall best value offered for a third-party operation on the Niceville Campus.

6. Based on the rating, the College may select one or more proposers with whom to negotiate best lease terms with the College.

7. Following negotiations, the College issue a notice of award and recommend to the College Board of Trustees an award or otherwise cancel or amend the solicitation as required.

The criteria for evaluation during the initial evaluation of proposals shall be based on the selection criteria below. The College shall be the sole judge of the competency of respondents.

The proposals will be evaluated in accordance with the following criteria and weighting factors for a maximum score of 100 points:

• Qualifica�ons of Proposer (such as personnel creden�als, accredita�on, licensure, and approvals: Up to 25 points

• Business Plan: Up to 25 points

• Firm’s Relevant Experience (including proposed personnel and past opera�onal or ownership experience): Up to 25 points

• Proposed Rent Model: Up to 15 points

• Firm’s References: Up to 10 points

Reservations: The College reserves the right to make an award consistent with the maximum discretion afforded to the College under Florida law. The College shall have the right to select who in the opinion of the College will be in the best interest of and/or the most advantageous to the College after considering the criteria set forth in this solicitation. The College is not obligated to make an award to the Bidder with the highest rent submitted. The College also reserves the right to reject any Bidder who has previously failed in the proper performance of a contract or to deliver on time contracts of a similar nature with other governmental entities or who, in the College’s opinion, is not in a position to perform properly under the intended contract award. The College reserves the right to waive any minor informalities or technicalities in proposals received, as may be deemed in the best interest of the College in the College’s sole discretion. Additionally, the College reserves the right to reject all Bidders at any time prior to execution of a contract and to resolicit (or not) in its sole discretion. A decision to terminate the solicitation process may be made at any time before the College enters into a contract with a selected Bidder. A notice of intent to award does not constitute a contract. The successful respondent shall be required to execute an agreement, which shall be in a form and with terms acceptable to the College.

Bid Tabulation and Results: Bid tabulations will be available for review by interested parties once the notice of an intended decision is posted or thirty days after opening the bids.

Authority to Award: The Evaluation Committee will recommend, if any, its top ranked response(s) for award. Award and any following contract will be made according to applicable law and College policy.

2.8 Term

The College may offer an initial lease between one to three years and reserves the right to include a probationary period and opportunities to renew. The College will also include termination clauses in the lease for a variety of default events, such as but not limited to, a Class 1 violation with DCF, scoring below the contractual minimum score for VPK and/or SR, or events such as bankruptcy or failure to pay all rent and fees due to the College on time.

2.9 Rent Payments

Rent payments will be due monthly in advance without requiring an invoice by the College. The awarded firm shall execute an agreement with the College that includes provisions for base rent payments to be made no less than monthly. Rent shall be due in advance on the 1st of each month for that month (e.g., July rent is due on July 1st). The College will not issue monthly invoices.

2.10 Silence of Scope of Services

On any matter on which the Scope of Services appears to be silent, the College is seeking best commercial practices and only materials and services of high quality and correct type, size, fitness for purpose, and design, as applicable.

2.11 Estimated Quantities/Frequency of Services

The College reserves the right to enter any, as many as necessary, or no agreements based on this solicitation to serve the College’s needs. The College reserves the right to increase or decrease estimated quantities specified in this solicitation or to obtain like goods and services from an alternate source at the sole and exclusive discretion of the College. By submission of its response, the Bidder accepts that the quantities provided by the College in this solicitation are estimated quantities that may or may not fluctuate according to the needs of the College. The College shall not be obligated to purchase any minimum or maximum amount of goods and/or services under the terms of any awarded contract.

2.12 Mistakes

In the event of error(s) involving services pricing, the prices listed in the response shall prevail. Bidder is solely responsible for assuring the accuracy of its bid. Bid line items containing erasures or corrections must be initialed for each such erasure or correction, in ink by an individual having authority to bind documents on behalf of the Bidder.

2.13 Acceptance of Bid

No Bidder shall consider itself under contract after opening and reading of bids until an agreement is signed by the College President, approved by the Board of Trustees, is accompanied by a College Purchase Order, and all steps for Contractor compliance with the agreement terms has been made.

The College will post the Notice of Intent to Award as indicated in the schedule. Following the statutory protest period, the College will post a Notice of Award, which will be submitted for approval to the College’s Board of Trustees. The College will supply an agreement to successful bidder(s) for signature.

The successful bidder(s) shall return a signed agreement, take all compliance actions required by this solicitation and applicable law, and return certificates of insurance and any further proof of bonding necessary to the College. When all signatures and approvals are secured, the College will issue a purchase order and notice to proceed.

3.0 Exhibits

Any exhibit marked "Required” must be included with the submission. Failure to include each required exhibit will result in immediate rejection of the submission.

Exhibit List Exhibit A | Solicitation Acknowledgement – Required

Exhibit B | Bidder Information Form – Required

Exhibit C | Project Reference Form – Required

Exhibit D | Drug Free Workplace – Required

Exhibit E | Anti-Coercion Affidavit – Required

Exhibit F | Financial Attestation Form – Required

Exhibit G | Campus Map and Building 530 Floor Plan

Exhibit A | Solicitation Acknowledgement - REQUIRED

Proposal to Lease a College Facility to Provide Child Development and Education Services on The Northwest Florida State College - Niceville Campus

The undersigned certifies that the response submitted is made without prior understanding, agreement, or connection with any person or business entity submitting a response for the same goods or services and is in all respects fair and without collusion or fraud.

The undersigned understands and agrees that by submitting a response, the entirety of the response is subject to Florida Statues Chapter 119 and will be considered a public record upon solicitation award or recommendation to award. Should the Respondent believe any information submitted is protected from disclosure under Florida’s public records law, the Respondent must provide advance written evidence of a statutory exemption under Florida law that is satisfactory to the College or obtain a protective order. Every specific item of confidential information must be labeled in writing as such when delivered to the College, and the College reserves the right to disregard confidential information markings that are not accompanied by a citation to a current exemption from public disclosure under Florida law. Any item marked “Confidential” that is not accompanied by sufficient evidence of statutory exemption or a protective order shall be considered a public record and by signing below the Respondent agrees to this provision.

The undersigned understands and agrees that any Respondent-suggested changes and inquiries regarding this solicitation are due by the date shown at 1.0 Request for Qualifications – Schedule and Contact Information, and that any Respondent-requested changes to the terms and conditions not already approved in an addendum issued by the College prior to the response due date may be rejected and may (in the College’s complete discretion) result in the rejection of the entire submission.

The undersigned agrees to abide by all conditions of this solicitation and certifies that he or she is authorized to sign this submission for the business entity indicated below.

Respondent Business Entity Name:

Business Address:

Federal Employer ID No.:

Telephone Number:

Printed Name of Authorized Signatory:

Title of Authorized Signatory:

Authorized Signatory Signature:

Respondent Company Name

Formerly (if any)

Type of Entity

Incorporated in which State and Year

Registered to do Business in

Principal Place of Business

Mailing Address (if different from above)

Name and Title of Contact Person

E-mail Address

Phone Number

Website

Exhibit B | Proposer Information Form - REQUIRED Invitation to Negotiate (ITN) #2025-2026-01 Proposal to Lease a College Facility to Provide Child Development and Education Services on The Northwest Florida State College - Niceville Campus

Project Reference Form

A list of three (3) references to include a contact name, telephone number, email address, year services were completed, and the scope of services performed under the contract.

If applicable, references should be provided for the vendor and all subcontractors to demonstrate their experience in their respective areas.

Contractor should specifically name and reference any continuing services contracts or similar contracts with other entities.

References should be from the last five (5) years.

Do not include as a reference: Northwest Florida State College trustees, personnel, or other representatives.

Business Name

Contact Name

Telephone Number

Email Address

Dates/Years of Service(s) Completed

Scope of Work

Exhibit C | Project Reference Form - REQUIRED Invitation to Negotiate (ITN) #2025-2026-01 Proposal to Lease a College Facility to Provide Child Development and Education Services on The Northwest Florida State College - Niceville Campus

The undersigned firm in accordance with section 287.087, Florida Statutes, certifies that

(Name of Business) does:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Submitting Firm's Signature: ___________________________________________

Date: ___________________________________________

Exhibit D | Drug Free Workplace - REQUIRED Invitation to Negotiate (ITN) #2025-2026-01 Proposal to Lease a College Facility to Provide Child Development and Education Services on The Northwest Florida State College - Niceville Campus

The District Board of Trustees of Northwest Florida State College, Florida

Required Affidavit Regarding the Use of Coercion for Labor and Services

Zip:

Contractor Name:

Contractor FEIN:

Contractor’s Authorized Representative Name and Title:

Address:

City: State:

Phone Number:

Email Address:

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The District Board of Trustees of Northwest Florida State College, Florida, is a governmental entity for purposes of this statute.

As the person authorized to sign on behalf of the Contractor, I certify that the Contractor identified does not:

• Use or threaten to use physical force against any person;

• Restrain, isolate, or confine or threaten to restrain, isolate, or confine any person without lawful authority and against her or his will;

• Use lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

• Destroy, conceal, remove, confiscate, withhold, or possess any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

• Cause or threaten to cause financial harm to any person;

• Entice or lure any person by fraud or deceit; or

• Provide a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person.

Under penalties of perjury, I declare that I have read the foregoing document and the facts stated in it are true.

By:

Authorized Signature

Print Name and Title:

Date:

Exhibit E | Anti Coercion Affidavit - REQUIRED Invitation to Negotiate (ITN) #2025-2026-01 Proposal to Lease a College Facility to Provide Child Development and Education Services on The Northwest Florida State College - Niceville Campus bmullowney Cross-Out

Exhibit F Financial Attestation - REQUIRED

Proposal to Lease a College Facility to Provide Child Development and Education Services on The Northwest Florida State College - Niceville Campus

This is not a request for your full financial statements; however, the College reserves the right to review your financial statement if such a review is in its best interest.

The requested date should be derived and/or calculated from the most recent financial statements prepared by an Independent Accounting Professional (IAP). Examples of an IPA include the independent CPA, tax accountant, and financial statement preparer or similar professional. The need for accurate financial information is important to the College. Providing false or grossly inaccurate information may disqualify you or your company from doing business with the College under this or future solicitations.

This form must be signed by the Proposer and IAP that prepared and reviewed your company’s most recent annual financial statement and be submitted with your response package.

Proposer Business Entity Name:

Name of IAP that prepared/reviewed your company’s most recent annual financial statement:

Is the IAP preparing or assisting with in the preparation of this worksheet, certified? ___Yes ___No

If certified, indicate the certification of the IAP (i.e. CPA, CMA, CGMA, EA, etc.):

Section below to be filled out by IPA

After review of the company’s most recent audited financial statement, as their IPA, we have defined below:

1. Year from which the annual financial statement information is derived:

2. Did proposer report a positive cash flow during the reporting year? ___Yes ___No

3. Did proposer report a net after tax profit during that year? ___Yes ___No

4. Proposer’s total assets:

5. Proposer’s total liabilities:

6. Proposer’s equity:

Independent Accounting Professional

Printed Name of IAP Signatory:

Title of IAP Signatory:

IAP Signature:

Proposer

Printed Name of Proposer Signatory:

Title of Proposer Signatory:

Authorized Proposer Signature:

4' 8'0 16'

PS

FCP

ALTERNATE #1

COVERED PLAY

60 S.F.

KIDS TOILET

73 S.F.

STORAGE

184 S.F.

WORKROOM

111 S.F.

HALL

30 S.F.

ELECTRICAL

1132 S.F.

CLASSROOM

DROP-OFF

ALTERNATE #2

COVERED ENTRY

117 S.F.

CHECK-IN

102A

62 S.F.

KIDS TOILET

282 S.F.

ASSIST. DIR.

129 S.F.

DIRECTOR

241 S.F.

KITCHEN

SEC/RECPT/

OUTSIDE PLAY

125 S.F.

PANTRY

125 S.F.

JAN./LAUNDRY

73 S.F.

STAFF TOILET

111 S.F.

HALL

30 S.F.

COMM. CLOSET

1132 S.F.

CLASSROOM

PLAY AREA

101A

64 S.F.

KIDS TOILET

137 S.F.

HALL

250 S.F.

STORAGE

409 S.F.

WORKROOM

93 S.F.

MECHANICAL

365 S.F.

STORAGE

PS

PS

PS

PS

BUILDING "M" FLOOR PLAN

SCALE: 1:20

Exhibit G | Campus Map and Building 530 Floor Plan falkh Line falkh Line falkh Line falkh Line falkh Line

320310 330

520 530

Amphitheater

ATHLETICS

ENTRANCE

MAIN

ENTRANCE

ARTS CENTER

ENTRANCE

McCRACKEN WAY W

McC

RACKEN W

AY

M cC

R A

C K

EN

W

AY

McCRACKEN WAY E

400 410

J

Marie Snow Greene Visual Arts Building

Mattie Kelly Fine & Performing

Arts Center

Baseball Field & Offices

Driving Pad

Main Theater

Music Wing

Art Wing

Northwest Florida State College

Niceville Campus

COLLEGE BOULEVARD EAST

ROAD

BLOCKED

Okaloosa County Emergency

Operations Center

750 560

Public Safety West

Robert E.

Greene, Jr.

Science Building

Softball Field & Offices

Emerald Coast Autism Center

Raider Village

Classroom Sites (continued) Teacher Education Welding/Manufacturing Wellness Classrooms

Sports Complex Raider Arena Indoor Practice Facility

Student Resources Bookstore Cafeteria Workforce Development/Customized Training Susan Myers Learning Resource Center (Library)

• Accommodation Resource Center

• Testing Center

• Zoghby Learning Commons (Tutoring)

Veterans & Military Success Center

Student Resources (continued) Raider Central (Admissions, Financial Aid, Other Student Services) Raider Life

Administrative Sites Administration Business Operations Campus Safety Costa Leadership Institute Copy Services Florida’s Great Northwest Human Resources Information Technology Maintenance Observatory Receiving, Grounds

Classroom Sites Business and Computer Science Classroom Building Collegiate High School ...............................................300&340 Engineering Technology English/Communications, Social Sciences Kay Litke Culinary Greenhouse Mary Lou O'Connor Child Development &

Education Center Mathematics Mattie Kelly Fine & Performing Arts Center................100-130 Nursing Public Safety East Public Safety West, Driving Pad, Firefighter Training Range.....................................700-710 Public Safety Firing Range Robert E. Greene, Jr. Science Building

K

EY

Re vi se d

2/

/2

4.0 General Terms and Conditions

4.1 Solicitation Acknowledgment

To ensure acceptance of a response to this solicitation, Respondent must follow the instructions in this solicitation. This solicitation is issued under authority from The District Board of Trustees of Northwest Florida State College and is conducted according to the procedures set out in the Northwest Florida State College Purchasing Manual and applicable provisions of Florida law.

By signing Exhibit B “Solicitation Acknowledgement,” Respondent agrees to the terms and conditions in this solicitation document, including Northwest Florida State College policy, procedure, and requirements incorporated by reference in this solicitation document. Any inquiries regarding or proposed changes to any terms and conditions of this solicitation must be submitted by the “Inquiry Deadline” specified in Section 1.0. The College has no obligation to consider any inquiries submitted after the deadline.

All conditions within Section 2.0 take precedence if they contradict any condition in Section 4.0. Any attempts by the Respondent to alter the terms and conditions in this solicitation are void and unenforceable unless agreed to in a written agreement signed by the Respondent and the College.

4.2. Definitions

When used anywhere in this solicitation document, the following terms have the meanings assigned below. If the term has been defined in Section 2 under specialty definitions, the specialty definition prevails over the general definition found here.

1) “Respondent” means the business entity submitting a bid, proposal, or reply in response to this solicitation. “Respondent” carries this definition whether capitalized or lowercase. “Bidder,” “submitter,” or “proposer” carry the same meaning, whether capitalized or lowercase.

2) “Board” or “Board of Trustees” means The District Board of Trustees of Northwest Florida State College.

3) “College,” “Owner,” or “NWFSC” is Northwest Florida State College.

4) “Contractor” refers to any Respondent, if any, whose response is selected for award and with whom the College executes a contract. This term may be used interchangeably with “vendor”.

5) “Evaluation Committee” or “Evaluation Team” is a group comprised of College employees established to review the responses submitted, score the Proposals in accordance with the criteria, and make a recommendation for award. The Director of Purchasing serves as the non-voting chair of the committee.