ITN-054-25 ATTACHMENT F - PRICE SHEET.xlsx

This is a Price Sheet (Attachment F) for an Invitation to Negotiate (ITN-054-25) issued by the Florida Department of Highway Safety and Motor Vehicles for a Mobile Video Recording (MVR) Solution. The procurement seeks a subscription-based MVR system for 2,400 patrol vehicles and 50 motorcycles, with the service including all equipment, storage, maintenance, repairs, support, and training. The original contract term spans five years, with an optional renewal term of up to five additional years, for a potential total contract duration of ten years. The contract is not guaranteed for the full ten-year period. Responses were due by September 8, 2025, at 2:00 p.m. Eastern Time. Installation is scheduled for a six-month rollout period following contract execution at the Department's Central Installation Facility in Middleburg, Florida.

The pricing structure requires vendors to complete all yellow cells on the Price Sheet, which is a mandatory requirement for a responsive bid. Pricing must include monthly subscription fees for each year of the original contract term (Years 1-5) and renewal term (Years 6-10), with Year 1 payments made monthly in arrears upon receipt of invoices and Department approval of service levels, resuming full monthly subscription payments upon successful installation of all systems. Additionally, vendors must provide labor rates for repairs not covered by warranty and unit costs for complete MVR system replacement for both the original and renewal contract terms. The submitted prices are firm and represent the sole means of compensation under the resulting contract. The procurement has a not-to-exceed annual budget of $5,000,000. An authorized company representative must sign the price certification, certifying their authority to bind the company to the prices submitted.