ITEM DESCRIPTION - High-Velocity Water-Cable Safety Barriers and Crash Attenuator Systems.1788992534756.pdf

ITEM DESCRIPTION

Brunswick, GA

1.Title: High-Velocity Water-Cable Safety Barriers and Crash Attenuator Systems.

2. Introduction: The Federal Law Enforcement Training Centers (FLETC) in Glynco, Georgia, requires the delivery of six hundred and forty-nine (649) portable, water-filled, cable-reinforced safety barriers and six (6) compatible water-filled crash attenuator end treatments. These safety systems will be deployed on Emergency Response Ranges #7 and #8 to contain/redirect vehicles and safely decelerate errant training vehicles during high-speed driver training maneuvers.

3. Section B: Schedule of Supplies or Services and Prices

Item No.

(CLIN)

Description / Salient Specifications

Qty Unit Unit Price Total Price

0001 Water-Filled, Cable- Reinforced Safety Barriers High-visibility Orange, heavy-duty polyethylene water-filled safety barriers with four (4) internal steel cables. NCHRP-350 / MASH TL-3 certified.

Approximate dimensions:

43" H x 72" L.

649 Each $________________ $________________

0002 Compatible Crash Attenuator End Treatments High-visibility Yellow gating, non-redirective, anchorless water-filled crash cushion system.

Direct transition compatibility with Item

0001. NCHRP-350 /

MASH TL-3 certified.

6 Each $________________ $________________

0003 FOB Destination Shipping & Freight Flatbed freight transportation to FLETC Glynco, GA. Excludes

1 Lot $________________ $________________ offloading (to be performed by FLETC).

0004 Georgia Sales Tax Federal Government is Tax-Exempt.

1 Lot EXEMPT EXEMPT

TOTAL SOLICITATION

OFFER VALUE:

4. Salient Characteristics for Item 1: Water-Cable Safety Barriers (Qty: 649)

The water-filled safety barriers must meet or exceed the following physical and performance specifications:

Dimensions:

• Length: 75 to 76 inches per section

• Height: 43 to 46 inches

• Width: 18 to 22.5 inches.

Weight Configurations:

• Empty Weight: Approximately 160 lbs. to 215 lbs. to allow manual movement by a small crew before filling

• Filled Weight: Approximately 2,000 lbs. to 2,150 lbs. when fully ballasted with water to provide positive mass resistance

Material Composition: Molded from durable, high-density, UV-stabilized polyethylene plastic.

Must include integrated forklift pass-through pockets and stacking lugs to facilitate quick mechanical loading, unloading, and site deployment.

Internal Reinforcement: Must feature a minimum of four (4) integrated, corrosion-resistant internal steel cables running longitudinally through the barrier body. These cables must connect section-to-section to establish a continuous high-strength tension line, preventing vehicle penetration during high-energy impacts.

Connection Design: Interlocking multi-knuckle hinge design on each end, secured with galvanized steel T-pins and keeper pins. The connection mechanism must allow the barrier line to pivot up to 15 degrees between sections to accommodate range curves.

Performance & Safety Standards: Must be certified and approved under NCHRP-350 and/or AASHTO MASH criteria for Test Level 3 (TL-3) longitudinal barriers at impact speeds up to

62.1 mph (100 km/h)

Color: High-visibility Orange (for safety marking along range borders)

Picture:

5. Salient Characteristics for Item 2: Compatible Attenuator End Treatments (Qty: 6)

The crash attenuator end treatments must meet or exceed the following physical and performance specifications:

• Type & Functionality: Must be a gating, non-redirective, water-filled longitudinal impact attenuator (crash cushion). The system must be designed to deform, rupture, and absorb impact energy on frontal collision, safely decelerating vehicles

• Direct Compatibility: Must feature a native, manufacturer-approved transition connection that seamlessly links with the 43" x 72" water-cable barriers specified above.

• Dimensions & Components:

o Overall Array Length: Approximately 25 feet (pin-to-pin) to meet Test Level 3 requirements o System Width: Under 2.3 feet (ideal for narrow range shoulders and close-quarters maneuvers) o Configuration: Consisting of linked, rotomolded plastic modules with internal steel wire/cable reinforcement to envelope the impacting vehicle.

• Anchoring Requirements: Must be a completely anchorless system that does not require foundation anchoring bolts, drilling, or permanent physical connection to concrete, asphalt, or compacted earth.

• Material & Color: Manufactured from robust, UV-stabilized polyethylene in high-visibility Yellow

• Performance Standards: Must be certified and approved under NCHRP-350 and/or AASHTO MASH criteria for Test Level 3 (TL-3) crash cushions

Picture:

6. Delivery, Inspection, and Acceptance

• FOB Destination: The contractor shall deliver all contract items to the specified destination. The contractor is responsible for all shipping, freight, and transportation costs and retains risk of loss or damage to the supplies until they are delivered to and accepted by the Government.

• Delivery Address:

Federal Law Enforcement Training Centers (FLETC) 1131 Chapel Crossing Road Glynco, GA 31524

• Offloading Support: While the contractor is responsible for transporting and delivering the units to the facility, FLETC Glynco will provide the forklift equipment and personnel required to physically unload the flatbed trucks upon arrival.

• Inspection and Acceptance:

• Inspection: The Government will inspect all delivered units at the Glynco destination for physical damage, completeness, correct quantity, and conformance with the specified Salient Characteristics.

• Acceptance: Acceptance of all supplies delivered under this contract will take place at destination (FLETC Glynco) only after successful inspection by the Contracting Officer’s Representative (COR) or designated range personnel. Non-conforming or damaged units will be rejected and must be replaced at the contractor’s expense to include transportation cost.

7. Delivery: 60 calendar days after receipt of order (ARO).

8. Additional Technical & Quality Constraints

• New Equipment Only: All safety barriers, pins, connectors, and crash attenuator end treatments provided under this contract must be newly manufactured, pristine, unused, and in first-class condition. Reconditioned, re-manufactured, used, or surplus equipment is strictly unacceptable.

• Standard Warranty: The contractor shall provide the standard manufacturer’s commercial warranty (minimum one year) covering defects in materials and workmanship, including structural cracking, water leaks, and premature UV degradation under normal outdoor field conditions.

• Complete Hardware Inclusion: The contractor must supply all hardware, components, connector pins, steel T-pins, and locking mechanisms required for the complete assembly and installation of the barrier lines and attenuator transitions. No additional hardware shall be required for FLETC personnel to deploy and connect the units.

• Technical Documentation: The contractor shall provide a complete set of the manufacturer's official technical specification sheets, deployment guidelines, and assembly/installation instructions at the time of delivery.

• Environmental Compatibility: The barriers and attenuator units must be compatible with standard municipal tap water for ballast. The structural integrity of the plastic must not degrade if range personnel choose to utilize standard commercial environmental additives (such as liquid calcium chloride or anti-freeze agents) to prevent ballast freezing.

• Regulatory Compliance: The contractor must ensure that all delivered equipment and manufacturing processes comply with current federal guidelines and executive orders.

Products and operations must be free from ideological bias or engineered social agendas.

• Offerors must submit complete manufacturer technical specification sheets, product brochures, and official crash-test certification documents (NCHRP-350 or MASH TL-3) with their quote. Failure to submit sufficient technical literature to demonstrate compliance with the Salient Characteristics shall render the quote technically unacceptable.

9. Invoice Instructions

The Contractor is required to submit proper invoices electronically via email to Ricardo Soto, Contracting Officer, at ricardo.soto@fletc.dhs.gov. Invoices must be prepared and submitted in strict accordance with FAR 32.905 and FAR 52.212-4(g).

To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b) and the applicable Prompt Payment clause incorporated into the contract.

At a minimum, a proper invoice must include the following information:

1. Contractor Information: Name, address, and Unique Entity Identifier (UEI) of the Contractor.

2. Invoice Details: Invoice date and a unique, sequential invoice number.

3. Contract Reference: Contract number, task/delivery order number (if applicable), and purchase order number.

4. Contract Line Item Details: Contract Line Item Number (CLIN), description, quantity, unit of measure, unit price, and extended price of the supplies delivered or services actually performed.

5. Shipping Information: Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on a Government bill of lading.

6. Payment Terms: Terms of any discount for prompt payment offered.

7. Remittance Information: Name and address of the Contractor official to whom payment is to be sent (must align with the System for Award Management (SAM) registration).

8. Contact Information: Name, title, email address, and phone number of the Contractor’s point of contact to notify in the event of a defective invoice.

mailto:ricardo.soto@fletc.dhs.gov

9. Taxpayer Identification: Taxpayer Identification Number (TIN) and Electronic Funds Transfer (EFT) banking indicator.

Any administrative or procedural inquiries related to invoice submission or payment status must be directed to the Contracting Officer (CO) or the designated Program Office (PM) point of contact.

SECTION D - "Packaging and Marking"

Commercial packages are acceptable.

(End of Section D)

SECTION E – Inspection and Acceptable

52.246-2 INSPECTION OF SUPPLIES-FIXED-PRICE (AUG 1996)

(a) Definition. "Supplies," as used in this clause, includes but is not limited to raw materials, components, intermediate assemblies, end products, and lots of supplies.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering supplies under this contract and shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection system and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires. The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance with this paragraph. These reviews and evaluations shall be conducted in a manner that will not unduly delay the contract work. The right of review, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

(c) The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. Except as otherwise provided in the contract, the Government shall bear the expense of Government inspections or tests made at other than the Contractor’s or subcontractor’s premises; provided, that in case of rejection, the Government shall not be liable for any reduction in the value of inspection or test samples.

(e)(1) When supplies are not ready at the time specified by the Contractor for inspection or test, the Contracting Officer may charge to the Contractor the additional cost of inspection or test.

(2) The Contracting Officer may also charge the Contractor for any additional cost of inspection or test when prior rejection makes reinspection or retest necessary.

(f) The Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

(g) The Contractor shall remove supplies rejected or required to be corrected. However, the Contracting Officer may require or permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance corrected or rejected supplies without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

(h) If the Contractor fails to promptly remove, replace, or correct rejected supplies that are required to be removed or to be replaced or corrected, the Government may either (1)by contract or otherwise, remove, replace, or correct the supplies and charge the cost to the Contractor or (2) terminate the contract for default. Unless the Contractor corrects or replaces the supplies within the delivery schedule, the Contracting Officer may require their delivery and make an equitable price reduction. Failure to agree to a price reduction shall be a dispute.

(i)(1) If this contract provides for the performance of Government quality assurance at source, and if requested by the Government, the Contractor shall furnish advance notification of the time-

(i) When Contractor inspection or tests will be performed in accordance with the terms and conditions of the contract; and

(ii) When the supplies will be ready for Government inspection.

(2) The Government’s request shall specify the period and method of the advance notification and the Government representative to whom it shall be furnished. Requests shall not require more than 2 workdays of advance notification if the Government representative is in residence in the Contractor’s plant, nor more than 7 workdays in other instances.

(j) The Government shall accept or reject supplies as promptly as practicable after delivery, unless otherwise provided in the contract. Government failure to inspect and accept or reject the supplies shall not relieve the Contractor from responsibility, nor impose liability on the Government, for nonconforming supplies.

(k) Inspections and tests by the Government do not relieve the Contractor of responsibility for defects or other failures to meet contract requirements discovered before acceptance. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

(l) If acceptance is not conclusive for any of the reasons in paragraph (k) hereof, the Government, in addition to any other rights and remedies provided by law, or under other provisions of this contract, shall have the right to require the Contractor (1)at no increase in contract price, to correct or replace the defective or nonconforming supplies at the original point of delivery or at the Contractor’s plant at the Contracting Officer’s election, and in accordance with a reasonable delivery schedule as may be agreed upon between the Contractor and the Contracting Officer; provided, that the Contracting Officer may require a reduction in contract price if the Contractor fails to meet such delivery schedule, or (2) within a reasonable time after receipt by the Contractor of notice of defects or nonconformance, to repay such portion of the contract as is equitable under the circumstances if the Contracting Officer elects not to require correction or replacement. When supplies are returned to the Contractor, the Contractor shall bear the transportation cost from the original point of delivery to the Contractor’s plant and return to the original point when that point is not the Contractor’s plant. If the Contractor fails to perform or act as required in paragraph (l)(1) or (l)(2) of this clause and does not cure such failure within a period of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure, the Government shall have the right by contract or otherwise to replace or correct such supplies and charge to the Contractor the cost occasioned the Government thereby.

(End of clause)

(End of Section E)

SECTION F- Deliveries or Performance

F.1 Deliveries or performance clauses

FAR TITLE DATE

52.242-15 Stop-Work Order Aug 1989 52.247-34 F.o.b. Destination Jan 1991

F.2 Place of Performance: The primary place of performance for this contract will be the Federal Law Enforcement Training Center (FLETC), located at:

1131 Chapel Crossing Road Building 261 Glynco, GA 31525

F.3 Period of Performance: All deliverables under this contract, must be delivered in full to FLETC Glynco within 60 calendar days after receipt of order (ARO).

F.4 Performance Standards:

The Contractor shall:

• Respond promptly to Government requests;

• Supply compliant locking equipment and key blanks within specified timeframes;

• Ensure all items meet FLETC standards;

• Adhere to established cost limits;

• Provide proper documentation for all supplied items.

F.5 Hours of Operation: All work will be performed between the hours of 0700 and 16:30.

Contractor will be available for emergency calls outside of normal business hours.

(End of Section F)

SECTION G- Contract Administration Data

G.1 Contract Administration for the Government.

a. The following representative of the Contracting Office shall be contacted for contract administration purposes:

Name: Ricardo Soto

Phone: 912-267-2303

Cell Phone: 912-506-1382

Email: ricardo.soto@dhs.fletc.gov

G.2. Communications

a. Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the contractor's facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

b. The contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and is signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract mailto:ricardo.soto@dhs.fletc.gov

c. A Contracting Officer for the Federal Law Enforcement Training Center, Glynco, GA, is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding, provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's. In the event the contractor effects any change at the direction of any person other than a designated Contracting Officer, the change will be considered to have been made without authority, and no adjustment will be made.

d. The contact information for the Contracting Officer is:

Name: Ricardo Soto

Phone: 912-267-2303

Cell Phone: 912-506-1382

Email: ricardo.soto@dhs.fletc.gov

(End of Section G)

SECTION H - Special Contract Requirements

H.1 Directives, Regulations, And Instructions (July 2013)

The Contractor, its personnel, subcontractors, their personnel, and representatives shall become acquainted with and always comply at all times, with the Federal Law Enforcement Training Centers (FLETC) Regulations, Directives, and Instructions. Any individual shall be subject to removal from the Center for noncompliance.

In the event of a conflict between this contract document and FLETC directives, regulations, or instructions, the contract shall take precedence.

H.2 Operation While On The Facility Safety (July 2013)

H.2.1 Safety

The Contractor shall conduct the operation(s) under this contract in strict conformance with all FLETC safety directives and Federal, State, and local requirements and with all applicable provisions of 29 CFR Part 1910 and 1926 of the Occupational Safety and Health Act (OSHA) and U.S. Army Corps of Engineers (USACE) Safety and Occupational Health (SOH) Requirements EM-385-1-1.

The Contractor shall conform to all safety rules and requirements in effect on the award date of this contract and shall take such additional precautions as the Contracting Officer (CO) may reasonably require for safety and accident prevention purposes while performing any work under this contract. The Contractor agrees to take all reasonable steps and precautions to prevent mailto:ricardo.soto@dhs.fletc.gov accidents and preserve the life and health of Contractor and Government personnel performing in any way under this contract.

The Contractor shall make contract personnel available for government-furnished safety and occupational training, estimated at two (2) to four (4) hours annually per individual.

Government-furnished training may include Quality, Safety, and Occupational requirements.

H.2.2 Accident Reports

Within 24-hours of occurrence, the Contractor shall prepare a report of all job-related accidents and injuries occurring on FLETC property. The Contractor shall deliver the report to the Contracting Officer Representative (COR) and if COR is unavailable the CO. The Contractor shall maintain an accurate record of all accidents resulting in personal injury, death, trauma, or occupational illness or disease; exposure to hazardous materials (asbestos, lead, etc.); and all injuries reported on the Occupational Safety and Health Administration (OSHA) Form 300, Log of Work-Related Injuries and Illnesses.

H.2.3 Occupational Hazards

The Contractor shall comply with all elements of OSHA Safety and Health Standards, FLETC Safety & Health Directives and all other Federal, State and Local regulatory requirements.

H.2.4 Physical Security

The Contractor shall be responsible for safeguarding all Government property provided for contractor use. At the end of each work period, all Government facilities, equipment and materials must be secured. Locked rooms must not be left unattended during the cleaning process and shall be re-locked by contractor personnel after completion of cleaning duties. The Contractor is responsible, through the CO/COR, for obtaining access to buildings and arranging for each room/area to be opened and closed as necessary in the performance of contract requirements.

In the event of an Emergency or Fire

1. Glynco Security

a. Dispatch x2911

b. (912) 267-2911

The Contractor shall observe all OSHA, FLETC, and National Fire Prevention Association (NFPA) requirements for handling and storage of combustible supplies, materials, waste, and trash. If combustible materials are to be stored on the premises, the Contractor shall obtain Government approval, label the containers with the materials' fire hazard potential, and store the containers in fire-rated locking metal cabinets.

H.2.5 Traffic Regulations

Contractor and subcontractor personnel operating motor vehicles on FLETC shall observe traffic regulations and posted speed limits except as defined elsewhere in this contract. The only exception to posted speed limits is passing jogging formations, when speed shall be reduced to 15 mph. Traffic laws are enforced on the Center, and violations shall be assessed penalty points, which can result in the revocation of driving privileges on the Center.

H.2.6 Prohibited items

See Interagency Security Committee Executive Order 14111, U.S. DHS, Cybersecurity and Infrastructure Security Agency, Interagency Security Committee Document (2022 edition) for the list of prohibited items on federal facilities.

Substances

Contractor personnel are not permitted to bring any substance that is illegal under Federal or State law or statute.

Weapons

Contractor personnel are not permitted to bring privately owned firearms, weapons, or ammunition on FLETC facilities. This restriction includes handguns, rifles, shotguns, hunting bows, arrows, etc. All privately owned firearms, weapons, and ammunition must be surrendered/checked in at the Security Visitor Control Center (VCC) Weapons Storage area upon entry to FLETC.

H.2.7 Supervision of Contractor Personnel

The Contractor's personnel shall always remain under the Contractor's direct supervision.

Although the Government will coordinate direction within the scope of the contract, detailed instructions for the Contractor's personnel's performance and supervision shall remain the sole responsibility of the Contractor.

H.3 Medical Treatment

Only emergency medical care is available in Government facilities to Contractor personnel who suffer on-the-job injury. The Government will NOT perform physical examinations on Contractor personnel except as specified elsewhere in this contract. Government emergency vehicles and medical personnel may be used as the first point of treatment in emergency situations affecting Contractor personnel suffering pain or whose life or limb may be in danger.

Transfer to other than Government medical treatment facilities shall be affected by the Local Rescue Squad or Security Vehicle as determined necessary by attending medical authorities. The Contractor shall render payment for care at the rates established by the CO as equitable with like services rendered in the local community. Upon receipt of a statement of charges, reimbursement will be made by the Contractor as a credit to the next billing invoice. Cost of these emergency services shall be incurred and borne by the Contractor as non-reimbursable by the Government.

H.4 Subcontracting

The Government reserves the right to approve or disapprove subcontractors for any work required by this contract. The Contractor shall obtain the CO's written approval of all subcontractors and provide copies of approved subcontracts.

H.5 Other Contracts

The Government may award third party contracts for additional work at or near the site of work under this contract. The Contractor shall fully cooperate with the other contractors and with Government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the CO. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

H.6 Rights Of The Government To Perform Functions With Its Own Personnel

The Government reserves the right to perform or supplement performance of contract functions with Government personnel during periods of disaster, war emergencies, police actions, or acts of God. Such performance shall not constitute a breach of contract by the Government within the meaning of the contract clause FAR 52.212-4 entitled "Termination for Cause".

The Contractor agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property.

H.7 Government Performance Of Services During Labor Strikes

Because the services called for under this contract are of critical importance to FLETC, the Government reserves the right to take over or supplement performance of this contract in the event of a labor strike by the Contractor's personnel which impairs the Contractor's ability to satisfactorily perform the contract. Under such circumstances and at the direction of the CO, the Contractor agrees not to interfere in any way with Government performance. The Contractor further agrees under such circumstances to permit the Government to use any essential contractor-furnished property. The Government will equitably compensate the Contractor for use of such property.

The Contractor will not be entitled to payment for any performance period, in part or in total, during which the Government assumes performance under this clause. This clause does not limit the Government's rights under any other clause of this contract, including but not limited to, "Termination for Cause”; “Termination for Convenience”, and "Inspection/Acceptance” in accordance with FAR 52.212-4(a) - Instructions to Offerors—Commercial Products and Commercial Services, (Aug 2025) (DEVIATION 25-21) (effective November 28, 2025).

H.8 Conservation

Contractor and subcontractor personnel shall actively participate in all energy conservation efforts and programs applicable to work performed under this contract. The Contractor shall instruct its personnel and subcontractors in utilities conservation policies.

H.9 Labor Relations

The Contractor shall maintain satisfactory labor relations with its personnel. Representatives of the Contracting Office will not participate in labor relation matters unless disputes develop that interfere with the proper performance of the contract, at which time the representative may endeavor to assist in settling the difficulty.

The Contractor shall provide the CO with a copy of any collective bargaining agreement applicable to personnel performing on this contract.

H.10 Affirmative Procurement Of Biobased Products Under Service And Construction Contracts

The Contractor shall provide a complete list of biobased products purchased to carry out the contract requirements. Provided to those listed in FAR 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts (OCT 2025) (DEVIATION 26-12) (effective November 28, 2025) product types and dollar value of any biobased products in USDA-designated product categories purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30. The products list shall be organized into the following three categories: Biobased products, Sustainable Products and Services and all other products. The Contractor shall list volume to be used and total cost for each individual product in each category.

H.11 Photography

No photography, of any nature, is allowed while on FLETC without the written authorization of the COR or CO. Submit photography requests to the CO at least two (2) business days prior to the anticipated photo session.

H.12 Conduct Of Personnel

The CO may require the Contractor to remove from the job site any individual under this contract for reasons of misconduct, security, suspected or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor and subcontractor personnel shall be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the Government. The CO has the authority to bar individuals from the installation. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement.

H.13 Contractor Vehicles, Driver’s license and Vehicle Passes

All Contractor vehicles operated on Government property shall be in operable condition, maintained in good repair, and meet all local, State and Federal safety requirements. Vehicles found to be unsafe or unable to function as designed shall be removed from the job site immediately. Each vehicle operated by the Contractor under this contract shall, at all times, display a valid state license plate and safety inspection sticker, if applicable.

Vehicles must be registered with FLETC. Contractors wishing to drive on FLETC will need to provide proof of insurance, valid registration and tag number of the vehicle. Contractor cannot park in restricted parking areas unless authorized by FLETC. These authorizations will receive a parking pass that must be displayed when parked in the restricted areas. Failure to register a vehicle with FLETC will result in the loss of driving privileges on FLETC for a minimum of 30 days.

Traffic laws are enforced on the Center and violations shall be assessed penalty points, which can result in revocation of driving privileges on Center. Contractor personnel operating motor vehicles on FLETC shall observe traffic regulations and posted speed limits. Drivers will reduce speed to no more than 15mph when passing jogging formations.

H.13.1 Vehicle Inspections

The Contractor shall be liable for any resultant delays (including jeopardizing their performance report rating on contract schedules) should a vehicle fail to meet the standards.

The Contractor's name and telephone number shall be conspicuously legible on both sides of all Contractor vehicles and over-the-road equipment.

The Contractor shall ensure that all Contractor personnel who will be driving a vehicle in support of this contract possess the required license prior to driving that vehicle. This specifically includes personnel operating FLETC government-owned vehicles in the performance of their roles.

H.14 Permits

The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work and for compliance with all applicable Federal, State, and local laws, regulations, and codes. Evidence of such shall be provided to the CO upon request.

The Contractor shall ensure that all Contractor personnel who will be driving a vehicle in support of this contract possess a required license prior to driving that vehicle. This specifically includes personnel operating FLETC government-owned vehicles in the performance of their roles.

H.15 Environmental Protection

The Contractor shall comply with all applicable environmental protection requirements, including all Federal, State, and local laws and regulations. All environmental protection matters shall be coordinated with the CO or designated representative. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor, or contractor equipment, personnel, etc., the Contractor shall reimburse the Government for that portion of the fine and associated costs for which the Contractor is responsible.

H.16 Access To Buildings

It shall be the Contractor's responsibility, through the COR, to obtain access to buildings and to arrange for each room/area to be opened and closed as necessary in performance of contract requirements. The Contractor shall be responsible for safeguarding all Government property and securing facilities, equipment, and materials at the end of each work period.

H.17 Key Control and Access Control Devices

Keys to include keyless entry cards or other similar access control devices will be issued to the Contractor as appropriate. The Contractor shall receive, service, and account for all keys issued for use in the performance of this contract. The Contractor shall develop a system of key control and submit the written plan for the CO's approval five (5) days prior to contract start. This plan shall become a part of the quality control plan. The Contractor's plan shall ensure that all keys and lock combinations issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

Neither the Contractor, nor any Contractor personnel, shall duplicate or fabricate any Government key or access control device in its custody. The Contractor shall report loss or unauthorized duplication of Government issued keys to the CO and/or the COR, along with his/her designated representative within 48 hours of learning of the loss or duplication by Contractor personnel. Should replacement keys be required, the Contractor shall submit a WRITTEN REQUEST to the COR and/or the CO, before any action is taken to replace any key.

The Contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The Contractor shall immediately notify the COR when lock combinations have been compromised.

Should the security of a facility become compromised by the loss of a key by Contractor personnel, the Contractor shall be responsible for replacement cost for rekeying of locks or lock replacements as determined appropriate by the CO. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced and replacement cost borne by the Contractor.

Contractor personnel shall not allow anyone the use of any Government key in their possession.

They shall not open locked rooms or areas to permit entrance by persons other than Contractor personnel performing assigned duties. Any room unlocked by Contractor at the start of work shall not be left unattended during the service process and shall be re-locked by Contractor personnel after completion of their service duties.

H.18 Disclosure Of Information

DISCLOSURE OF INFORMATION

a) The Contractor is reminded that information furnished under this contract may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when FLETC or the Government determines disclosure is warranted by the FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

b) Any information made available to the Contractor by the Government must be used only for carrying out the provisions of this Contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

c) In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and must ensure that all work performed by its subcontractors shall be under the supervision of the Contractor or the Contractor’s responsible employees.

d) Each officer or employee of the Contractor or any of its subcontractors to whom any Government record may be made available or disclosed must be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for the purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 19 U.S.C. 641.19 U.S.C. 641. This section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the United States or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.19 Implementation Of Executive Order (E.O.) 13224-Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism

The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor to ensure compliance with the United States Executive Orders and laws.

H.20 Advertising of Award

The Contractor shall not refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services.

H.21 Damage Reports

In all instances where Government property or equipment is damaged by Contractor personnel, the Contractor shall submit a full written report of the facts and extent of such to the COR within 24 hours.

H.22 Property Damage And Personal Injuries

The Contractor shall assume full responsibility for any and all damages or claims for damage for injury to persons, property, or equipment which results from any service performed under this contract. The contractor shall repair or replace to the satisfaction of the Contracting Officer (CO) or his representative any surfaces, fixtures, furnishings, structures, equipment, material, or supplies which were damaged by Contractor personnel. The Contractor shall abide by the decision of the CO whether to repair or to replace items, property, or structures when damage is caused by any of the above. The Contractor shall accomplish such repair or replacement at no cost to the Government within five (5) business days following occurrence of the damage unless otherwise agreed upon by the CO.

H.23 Indemnity And Liability

The Contractor shall exercise reasonable care and use the Contractor's best efforts to prevent accidents, injury, or damage to all persons and property in and about the work and to the facility or part(s) thereof upon which work is done.

The Contractor shall indemnify and hold harmless the Government against any and all liability claims and costs for injury to any property (Government or otherwise) arising from the occupancy, use, service, operation or performance of work in connection with this contract resulting in whole or in part from the negligent acts or fault of the Contractor or any subcontractor, or any employee, agent or representative of the Contractor or any subcontractor.

The Government will in no way be responsible for damages or loss occasioned by fire, theft, and accident or otherwise to the Contractor's stored supplies, materials, equipment, or its personnel's personal belongings.

The Contractor shall indemnify the Government against any and all liability claims for injuries, or death of any person and for loss or damage to any property occurring in connection with the occupancy, use, service, operation, or performance of work in connection with this contract resulting from the negligent acts or fault of the Contractor, any subcontractor, any employee, agent, or representative of the Contractor or subcontractor.

H.24 Contractor Liability For Acts Of God

The Contractor shall not be held responsible for damages incurred as a result of an Act of God, including but not limited to: flood, lightning, hurricane, tornado, earthquake, and unusually severe weather conditions documented by the National Weather Service as differing from the norm for this geographical area. The Contractor shall take all necessary precautions or measures to protect Government property and equipment if warning is given. If the Contractor is found to be negligent in his efforts to minimize damages, the Government shall hold the Contractor liable for those damages and associated costs.

H.25 Insurance

The Contractor shall procure and maintain insurance at the Contractor’s expense during the term of the contract and any extensions. Before starting work under this contract, the Contractor shall certify to the CO in writing that the required insurance has been obtained. Within 10 days after the award of this contract, the Contractor shall furnish to the CO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the minimum amounts specified below:

1. Comprehensive General Liability: $200,000 per person and $500,000 per accident for bodily injury and $50,000 per occurrence for property damage.

2. Automobile Insurance: $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage

3. Standard Workers' Compensation and Employer's Liability Insurance in the minimum amount of $100,000.

The general liability policy shall name "The United States of America, acting by and through the Department of Homeland Security (DHS), Federal Law Enforcement Training Center (FLETC)" as an additional insured with respect to operations performed under this contract.

The Certificate of Insurance shall provide for a minimum of 30 days written notice to the CO by the insurance company prior to cancellation or material change in policy coverage.

H.26 Holidays (Updated PRO 2026)

a. The Federal Government recognized by the Office of Personnel Management (OPM) recognizes the following holidays: New Year's Day, Birthday of Martin Luther King Jr., Washington’s Birthday (President's Day), Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day.

From OPM.Gov – Federal Government Holidays

2026 Holiday Schedule

Date Holiday

Thursday, January 01 New Year’s Day

Monday, January 19 Birthday of Martin Luther King, Jr.

Monday, February 16 Washington’s Birthday

Monday, May 25 Memorial Day

Friday, June 19 Juneteenth National Independence Day

Friday, July 03 Independence Day

Monday, September 07 Labor Day

Monday, October 12 Columbus Day

Wednesday, November 11 Veterans Day

Thursday, November 26 Thanksgiving Day

Friday, December 25 Christmas Day

b. The Federal holidays listed above are holidays granted to Federal employees. The Contractor shall refer to the individual wage determination (SCA Wage Determinations or Davis-Bacon Wage Determinations) for actual holidays to be allowed for contractor employees.

I. When any holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not by itself be cause for an additional period of performance or entitlement of compensation except as set forth within the contract.

II. Occasionally, Federal holidays will be declared normal training days, and full Contractor support will be required. Notice of this requirement will be given to the Contractor at least one week in advance.

III. The Contractor shall NOT receive premium rates for any special declared holiday for Federal employees (e.g., National Day of Mourning for death of a former president).

IV. FLETC may schedule non-training days, for example the Friday after Thanksgiving Day and on day before or after Christmas Day; however, this is not a Federal Holiday and does not relieve the Contractor from the Project Management (PM) responsibilities on the non-training days.

H.27 Hours of Operation

Normal work hours are from 7:30 a.m. through 4:00 p.m., Monday through Friday unless otherwise defined in individual specification sections.

Notwithstanding the provisions of FAR clause 52.222-4, Contract Work Hours and Safety Standards Act – Overtime Compensation, work will NOT be permitted outside normal work hours, on Saturdays, Sundays, or federal holidays unless coordinated and approved by the Government Project Manager and Contracting Officer in advance. A request to work outside normal work hours must be submitted a minimum of two (2) working days in advance of the date on which such work is anticipated. The exclusion of work on Saturdays, Sundays, and holidays has been considered in computing the performance time of this contract.

H.28 Personnel Security Requirements (Updated October 2019 CSO)

H.28.1 General Requirements

General Security:

FLETC security regulations are found in the most recent revisions of the following

FLETC Directives and Manuals (FD_FM)-Links are from FLETC Connect:

Number 71-01, Physical Access Control

Number 71-11, Building/Area Security and Access

Number 121-02, Internal Security

Number 121-03, Personnel Security and Suitability/Fitness Program

Number 121-10, Operations Security

Number 121-11, Information Security

Number 121-14, Identification Badges, Credentials and Shields

Number 121-15, Violence in the Workplace

Number 121-17, Traffic Regulations on FLETC Facilities

a. Contractor and subcontractor personnel in the performance of this contract or any representative of the Contractor entering FLETC shall abide by all FLETC security regulations that may be in effect during the contract period. Any such individual(s) shall be subject to those security inspections which may be deemed necessary by FLETC to ensure that no security violations occur during the contract. It shall be the Contractor's responsibility to ensure that each applicant who is expected to perform on FLETC facilities or who requires routine access to FLETC facilities shall complete the most current versions of the following forms:

FLETC Connect SharePoint site: Personnel Security Branch - PER Forms - All Documents

FLETC FTC-SEM-17 Badge Application Request form, (under individual forms)

Contractor Fitness/Screening Request Form, (under Contractor Screening Packets)

U.S Citizen and Immigration Services (USCIS) Employment Eligibility Verification I-9, (under individual forms)

Office of Personnel Management (OPM) Declaration for Federal Employment form OF-306, (under individual forms)

DHS Non-Disclosure 11000-6, (under individual forms) and

Federal Bureau of Investigation (FBI) Fingerprint Card FD-258, in order to undergo a suitability background investigation which will be either a fingerprint check, a National Agency Check with Written Inquiries (Tier 1) or a Minimum Background Investigation (Tier 2).

1) If a Tier 2 or Tier 1 investigation is required, Contractor and subcontractor personnel will be required to complete a Questionnaire for Non-Sensitive Positions, SF85, Questionnaire for Public Trust Positions, SF85P. An SF-85 is required to be filled out for a Tier 1. A Tier 1 is performed on Contractor and subcontractor personnel who are considered low risk. An SF 85P is required to be filled out for a Tier 2.