ITD - HMI units.pdf
PDF 339 KB Posted
- Attached to
- EFC Human Machine Interface (HMI) units
- Solicitation number
- 1067
- Issued by
- Idaho
About this file
This is an Exemption from Competition (EFC) request form submitted by the Idaho Transportation Department (ITD) to the Idaho Division of Purchasing (DOP) seeking authorization to procure Human Machine Interface (HMI) units directly from Certified Power, Inc. without competitive bidding. The ITD received a fleet of 160 snow plow trucks equipped with data-collection tablets provided by Certified Power, Inc., but these devices have consistently failed to meet operational standards following deployment. The agency requests a one-time direct purchase of replacement HMI units valued at $180,000.00 that are essential for ongoing data collection and operational efficiency in monitoring snow plow operations, deicing agent application, and road conditions. The exemption request was submitted on August 21, 2025, with administrator approval intended pending legal notice as of August 29, 2025.
ITD's justification for exemption from competition rests on Certified Power, Inc.'s offer of a $250 per-unit goodwill credit applicable toward the purchase of updated HMI units to replace the defective tablets whose warranty periods have expired. While the agency acknowledges that competition would technically be possible, it asserts that other vendors would not provide equivalent credits for the defective devices and that the upgraded HMIs offer superior capabilities for capturing more accurate and comprehensive road condition data. The request indicates this is a sole-source procurement based on the vendor's unique willingness to provide the warranty credit and the specific compatibility requirements with existing fleet infrastructure. No set-asides, incumbent contractors, or specific budget allocations beyond the stated $180,000.00 anticipated total cost are identified in the exemption documentation.
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Text version
Request Form to Division of Purchasing (DOP)
Exemption from Competition - EFC
If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov
Form ID
Generated after Receipt by DOP
Year
Requestor Information
Agency Name * Idaho Transportation Department
Agency Acronym *
ITD
Requestor Name * Denise Cooley
Phone * 208-745-5652
E-mail * denise.cooley@itd.idaho.gov
Property Being Purchased: * Human Interface Interface (HMI) Units
This field has a 300 character limit
Type of Exemption Check all that apply
Type of Exemption *
A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)
My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)
The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).
A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)
A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)
My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:denise.cooley@itd.idaho.gov
Additional Questions *
There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)
The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)
There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)
It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (Exemption from Competition)
Exemption from Competition
IDAPA 38.05.01.042.05 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to:
special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.
Proposed Supplier * Enter Unknown if supplier is not known
Certified Power, Inc. Companies
Duration *
One-Time purchase Ongoing
Anticipated Total Cost * $180,000.00
Background * Describe the circumstances
The Idaho Transportation Department (ITD) recently received a fleet of 160 snow plow trucks, each outfitted with data-collection tablets. These tablets—provided by Certified Powered Inc. Companies and installed by a third-party contractor—were intended to monitor snow plow operations, deicing agent application, and road conditions.
This field has a 500 character limit
Justification * Why would the competition be impractical, unreasonable, or disadvantageous under the circumstances?
Following deployment, the tablets have consistently failed to perform to operational standards. A detailed evaluation confirmed that the devices are defective. The warranty period for all 160 units has lapsed.
Certified Powered Solutions has acknowledged the performance issues and has offered a goodwill credit of $250 per unit, which can be applied toward the purchase of new, updated Human Machine Interface (HMI) units. These upgraded devices are essential for ongoing data collection and operational efficiency. The updated HMIs are capable of capturing more accurate and comprehensive road condition data than the original tablets.
Description * Describe the extent to which competition is possible
Competition would be possible, although the vendor community would not offer a credit for defective devices.
Agency Certification *
The information provided above is true and accurate to the best of my knowledge,and supports the need for a direct procurement of the described goods or services, in the best interest of the State.
File Upload
CPS - 50125688 - ITD Direct - HMI Retro.pdf 9.42KB
Maximum File Size 250 MB
Agency Representative * Date of Submittal * 2025-08-21 https://adminrules.idaho.gov/rules/current/38/380501.pdf
Approval - EFC
Administrator Intends to approve (pending legal notice). *
Yes No
Optional Posting? * This exemption will be sent for posting before final approval.
Yes No
Notes Public View
This field has a 300 character limit
File Upload
Maximum File Size 250 MB
Date Time * 2025-08-29
File details come from the government source that posted it. Updated .