ITB26-40_CombinedwoPlans.pdf

City of Vancouver

PROPOSAL AND CONTRACT

DOCUMENTS

FOR

BID # 26-40: IMAGE ELEMENTARY SCHOOL ENHANCED

PEDESTRIAN CROSSING

NOVEMBER 2026

PROJECT NO. PRJ101246

State Project No. HLP-SR25(007)

State Contract No. TA8392

APPROVED FOR ADVERTISEMENT /

BIDDING / CONSTRUCTION BY:

M. Hassan Abdalla

10/27/2026

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INVITATION TO BID (ITB) #26-40:

IMAGE ELEMENTARY ENHANCED PEDESTRIAN

CROSSING

Invitation to Bid Information:

ITB Number: 26-40 ITB Title: Image Elementary Enhanced Pedestrian Crossing Date Issued: Friday, November 6, 2026

Contact Person: Anna Vogel Email Address: anna.vogel@cityofvancouver.us Project Manager: Spencer Cook

Engineer’s Estimate: $200,000

Questions Due: Tuesday, November 24, 2026 Addendum Due: Tuesday, December 1, 2026 Bid Opening: Tuesday, December 8, 2026

Submit Bids to:

Procurement Portal:

bidnetdirect.com/Washington/cityofvancouver

For delivery in person:

Attn: Procurement Services Vancouver City Hall 415 W 6th Street Vancouver, WA 98660

*Please refer to Section 1: Instructions to Bidders, Submittal Instructions for Further Information

Table of Contents

SECTION 1: INSTRUCTIONS TO BIDDERS

SECTION 2: TERMS AND CONDITIONS

SECTION 3: BID SUBMITTAL REQUIREMENTS & PROCEDURES

BID FORM

TECHNICAL SPECIFICATIONS

ATTACHMENTS:

Plan Set – 16 Pages mailto:anna.vogel@cityofvancouver.us https://www.bidnetdirect.com/washington/cityofvancouver

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SECTION A: INSTRUCTIONS TO BIDDERS

INVITATION TO BID

Notice is hereby given that sealed bids will be received by the City of Vancouver, Washington, for ITB #26-40 Image Elementary Enhanced Pedestrian Crossing bids up to the hour of 11:00 a.m., Pacific Local Time, Tuesday, December 8, 2026 and will publicly open and read aloud at that time on the same day in the Vancouver City Hall, 415 W 6th St, Vancouver, Washington and via an online platform.

Bidders may not alter their bid prices after the hour set for the public Bid Opening, unless the award of contract is delayed for more than 45 days. The City reserves the right to request an extension of time for firm bid prices during any such delay to allow for the review process.

The City of Vancouver is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged, and Women’s Business Enterprises in contracting activities.

(Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess., State of Washington).

The City of Vancouver in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City reserves the right to cancel this Invitation to Bid or reject any and all bids submitted or to waive any minor formalities of this call if the best interest of the City would be served.

Anna L. Vogel, Procurement Manager

BACKGROUND

Vancouver is Washington’s fourth-largest city. It is located on the north bank of the Columbia River, directly across from Portland, Oregon. Ideally situated, Vancouver is less than 90 miles from the Pacific Coast and bordered by the Cascades to the east. Mount St. Helens and Mt. Hood are under a two- hour drive, and the stunning Columbia River Gorge is just 30 minutes away.

Vancouver is one of the oldest cities in the Northwest. Home to indigenous tribes for millennia before European settlement, it has a rich history predating Washington statehood. Vancouver is home to the Fort Vancouver National Historic Site, which is adjacent to a thriving downtown.

Vancouver also has 90 parks, 20 natural areas, and a 20-mile network of trails for everyone to enjoy.

Vancouver has a Council/Manager form of government with a City Council comprised of the Mayor and six councilmembers who set policy and direction. The City Manager oversees the day-to-day operations of the City. The city combines the excitement of a major metropolitan area, plenty of recreational opportunities, and a welcoming atmosphere. A growing city, Vancouver has an incorporated population of 200,000, a direct service population of nearly https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

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300,000 (utilities and fire/EMS), and an urban growth area population of nearly 400,000.

Vancouver expects to add over 80,000 new residents and 43,000 jobs over the next 20 years.

This growth is expected to complete Vancouver’s transformation into an urban center and an economic driver for the metropolitan area and the state of Washington.

ANTICIPATED BID SCHEDULE

These dates are estimates and are subject to change by the City.

Event Date Questions Due by 4:00 pm PST Tuesday, November 24, 2026 Final Addendum Issued Tuesday, December 1, 2026 Bid Opening at 11:00 am PST Tuesday, December 8, 2026

SCOPE OF WORK

This Contract provides for the improvement of installing ADA compliant ramps for the north/south crossing on the east side of the intersection of NE 52nd St and NE 135th Ave. There will also be an RRFB installed along with additional striping to enhance pedestrian safety and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The Contract Work shall be Physically Complete within 35 Working Days from the Notice to Proceed.

DELIVERY REQUIREMENTS

Bids shall be delivered by or before 11:00 a.m., Pacific Local Time, on Tuesday, December 8, 2026.

The City will not accept any submittals after that day and time. Bidders accepts all responsibility and risk for method of delivery.

The bid opening will be held in person and via an online platform. Contractors are invited to join in person, online, or by phone by calling (347) 941-5324 (access code: 787831137#).

SUBMITTAL INSTRUCTIONS

Bids are to be submitted to Procurement Services on the bid forms provided for this purpose, in a sealed envelope. The outside of the envelope(s) or package(s) should clearly state the project name, bid number, Bidder’s name and return address, and the date and time of the Bid opening.

Bidders may submit sealed bids online through the City of Vancouver’s Procurement Portal City of Vancouver - Bid Opportunities and RFPs | BidNet Direct or select one of the following options for delivery of the Bid:

Delivery Address:

(In Person,)

Procurement Services Manager City of Vancouver https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

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Customer Service Desk 1st Floor Lobby 415 W 6th Street

Vancouver, WA 98660

Bids delivered to locations other than as indicated in this document or received after the designated time will not be accepted.

It is the Bidder’s responsibility to allow enough time for delivery to occur before the designated Bid due date and time. Please be advised that bid deliveries requiring signature may not be delivered to Procurement Services in a timely manner as our receiving point is not staffed at all times and there may be no one available to sign at the time of delivery.

Bids submitted via FAX or EMAIL will not be accepted.

Bids will be opened publicly and read in person and via an online platform at the Vancouver City Hall, 415 W 6th Street, Vancouver WA 98660 at the time and date specified. Contractors are invited to join in person, through the website, or by phone:

Online:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40thread.

v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a- 50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

By Phone:

(347) 941-5324 Meeting number (access code): 787831137#

No bidder may withdraw their bid after the hour set for the opening thereof, unless the award of contract is delayed for a period exceeding forty-five days. If it is determined to be in the best interest of the City, the City reserves the right to request an extension of bid prices during the review process.

The City of Vancouver, at its sole discretion, reserves the right to cancel this invitation or reject any and all bids submitted or to waive minor formalities if the best interests of the City would be served.

BIDDING DOCUMENTS

Bidding documents may be obtained from the City of Vancouver’s Procurement Portal:

bidnetdirect.com/Washington/cityofvancouver. These are available for viewing, downloading, and printing on your own equipment, free of charge.

Bids shall be in accordance with the Plans, Specifications, General Conditions, Special Provisions and all other contract documents prepared for the above referenced project. Bids are to be submitted to Procurement Services on the proposal forms provided for this purpose, electronically through the Procurement Portal or in a sealed envelope. Bids submitted in person should have clearly state the project name, bid number, bidder’s name and return https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d http://www.bidnetdirect.com/Washington/cityofvancouver

ITB26-40 Image Elementary Enhanced Pedestrian Crossing Page 6 of 40 address, and the date and time of the Bid opening on the outside of the envelope(s) or package(s).

All Bids must be accompanied by a bid deposit in cashier’s check or surety in an amount equal to five percent (5%) of the amount of such bid. The original bid bond does not need to be submitted, if the bid is submitted through the Procurement Portal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid deposit may be forfeited to the City of Vancouver.

Bid results may be obtained within 24 hours after the Public Bid Opening by accessing the City of Vancouver Procurement Portal.

ADDENDA

All project-specific questions, requests for clarification, and request for substitutions must be submitted in writing, via email, by Tuesday, November 24, 2026 to Anna Vogel at anna.vogel@cityofvancouver.us. If required, an addendum will be prepared and issued by the City of Vancouver no later than Tuesday, December 1, 2026.

It is the sole responsibility of the Bidder to learn of and obtain any and all issued Addenda.

Addenda may be obtained from the City of Vancouver Procurement Services website at bidnetdirect.com/Washington/cityofvancouver. The City of Vancouver accepts no responsibility or liability and will provide no accommodation to Bidders who fail to check for addenda and as a result, submit a non-responsive Bid submittal.

RESPONSIBILITY CRITERIA

It is the intent of the City to award a contract to the lowest responsive and responsible bidder.

In accordance with RCW 39.04.350, before award, the bidder must meet the following bidder responsibility criteria to be considered a responsible bidder.

The bidder may be required to provide the City documentation demonstrating compliance with the criteria.

1) At the time of bid submittal, have a certificate of registration in compliance with Chapter 18.27 RCW, a plumbing contractor license in compliance with Chapter 18.106 RCW, an elevator contractor license in compliance with Chapter 70.87 RCW, or an electrical contractor license in compliance with Chapter 19.28 RCW, as required under the provisions of those chapters;

2) Before award of contract:

A. Have a current Washington Unified Business Identifier (UBI) number.

B. Not be disqualified from bidding on any public works contract under RCW

39.06.010 or 39.12.065(3).

C. If applicable, have industrial insurance coverage for the bidder’s employees working in Washington as required in Title 51 RCW; an employment security department number as required in Title 50 RW; and a state excise tax registration number as required in Title 82 RCW.

D. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working https://www.bidnetdirect.com/washington/cityofvancouver http://www.bidnetdirect.com/Washington/cityofvancouver

ITB26-40 Image Elementary Enhanced Pedestrian Crossing Page 7 of 40 apprentices out of ration, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under Chapter 49.04 RCW of the one-year period immediately preceding the date of the bid solicitation.

E. Have received training on the requirements related to public works and prevailing wage under Chapter 39.04 RCW and Chapter 39.12 RCW.

F. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgement entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of Chapter 49.46, 49.48, or 49.52 RCW.

G. At the time of bid submittal, not be subject to a revocation of a minor work permit under RCW 49.12.390(4).

H.

3) Supplemental responsible bidder criteria, if applicable.

Pursuant to RCW 39.06.020, the bidder who is awarded the contract must verify responsibility criteria in accordance with RCW 39.04.350 and as listed in 1) – 3) above for each first-tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility listed in 1) – 3) above and possess and electrical contractor licenses, if required by Chapter 19.28 RCW, or an elevator contractor license, if required by Chapter 70.87 RCW. This verification requirement, as well as the responsibility criteria, must be included in the project contract and in each subcontract of every tier.

SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

In addition to the mandatory bidder responsibility criteria, the bidder must also meet the following supplemental bidder responsibility criteria applicable to the project. As evidence that a bidder meets the supplemental bidder responsibility criteria, the Apparent Successful Bidder must submit, upon request, the required documentation to the City of Vancouver, within 72 hours of request by the City. The City reserves the right to request this documentation from other bidders as well.

If, during the Bidding period, a Bidder believes that the Supplemental Bidder Responsibility Criteria will exclude them from bidding, Bidder may request the City to consider modifying the criteria. The request for modifications must be submitted by the question deadline. Any modification, if accepted by the City, will be communicated via the issuance of an addendum to the Bidding documents.

1) Federal Debarment – The bidder shall not currently be debarred or suspended from bidding on Public Works Projects by the Federal government.

2) State Debarment – The principals of the bidder shall not currently have any company that is debarred or suspended from bidding on Public Works by Washington State.

http://app.leg.wa.gov/RCW/default.aspx?cite=49.12.390

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3) Claims against Retainage and Bonds – The bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects during the previous three years that demonstrate a lack of effective management by the bidder of making timely and appropriate payments to its subcontractors, supplies, and workers, unless there are extenuating circumstances acceptable to the City.

4) Experience Modification Rate – The bidder’s Department of Labor & Industries

Experience Modification Rate should be at or below 1.0. EMR rates above 1.0 are cause for Determination of Non-Responsibility unless the circumstances causing the rate to exceed 1.0 have been accepted by the City.

5) A Bidder may be deemed not responsible if:

a. Evidence of collusion exists with any other Bidder or potential Bidder.

Participants in collusion will be restricted from submitting further bids; or

b. The Bidder, in the opinion of the City, is not qualified for the work or to the full extent of the bid, or to the extent that the bid exceeds the authorized prequalification amount as may have been determined by a prequalification of the Bidder; or

c. An unsatisfactory performance record exists based on past or current City work or for work done for others, as judged from the standpoint of conduct of the work; workmanship; or progress; affirmative action; equal employment opportunity practices; termination for cause; or Disadvantaged Business Enterprise, Minority Business Enterprise, or Women’s Business Enterprise utilization; or

d. There is uncompleted work (City or otherwise), which in the opinion of the City might hinder or prevent the prompt completion of the work bid upon; or

e. The Bidder failed to settle bills for labor or materials on past or current contracts, unless there are extenuating circumstances acceptable to the City; or

f. The Bidder has failed to complete a written public contract or has been convicted of a crime arising from a previous public contract, unless there are extenuating circumstances acceptable to the City for failing to complete the written public contract; or

g. The Bidder is unable, financially or otherwise, to perform the work, in the opinion of the City; or

h. There are any other reasons deemed proper by the City; or

i. More than one proposal is submitted for the same project from a Bidder under the same or different names.

As evidence that the bidder meets the bidder responsibility criteria above, the apparent low bidder must submit, upon request, the following documentation to the Owner within 72 hours of notification. The Owner reserves the right to request such documentation from other bidders also.

1) Federal Debarment – The bidder shall not be listed as a current debarred or suspended bidder on the U.S. Governments System for Award Management (SAM) website:

http://www.sam.gov.

http://www.sam.gov/

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2) State Debarment – The principals of the bidder shall not have any company listed as a current debarred or suspended bidder on the State of Washington Labor & Industries Debarred Contractors List.

3) Claims against Retainage and Bonds – The bidder shall submit a list of any public works projects over $500,000 completed within the last five years (5) that have had a claim against the retainage and/or payment or performance bond. Documentation provided should include a written explanation of the circumstances surrounding each claim and the ultimate resolution of the claim.

4) Experience Modification Rate – The bidder shall not have an Experience Modification

Rate that exceeds 1.0 as indicated on the Department of Labor & Industries website. If the bidder’s score exceeds 1.0 additional information may be requested.

By signing the Signature page of the Bid, the Contractor confirms it complies with all items listed under Supplemental Bidder Responsibility Criteria item 7 above. The City may request additional information or confirmation of compliance with the above items.

Pursuant to RCW 39.04.350(4), if the City determines Bidder does not meet the bidder responsibility criteria and is therefore not a responsible bidder, the City shall notify Bidder in writing with the reasons for its determination. If Bidder disagrees with this determination, they may challenge (appeal) the determination within 24 hours of receipt of the City’s determination by presenting additional information to the City. The City will consider the additional information before issuing its final determination on this bidder responsibility issue. If the City’s final determination affirms that Bidder is not responsible, the City will not execute a contract with any other Bidder until at least two business days after the bidder determined to be not responsible received the City’s final written determination. Bidder may protest this determination on bidder responsibility pursuant to the Protest Policy only if the challenge (appeal) process identified above is followed.

SECTION B: TERMS AND CONDITIONS

RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS

In accordance with RCW 39.04.380 the State of Washington is enforcing a Reciprocal Preference for Resident Contractors. Any public works bid received from a nonresident contractor from a state that provides an in-state percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor.

A nonresident contractor from a state that provides a percentage bid preference means a contractor that:

a. Is from a state that provides a percentage bid preference to its resident contractors bidding on public works contracts.

b. At the time of bidding on a public works project, does not have a physical office located in Washington.

The state of residence for a nonresident contractor is the state in which the contractor was incorporated or, if not a corporation, the state where the contractor’s business entity was formed.

https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx

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All nonresident contractors will be evaluated for out of state bidder preference. If the state of the nonresident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to their bid prior to contract award.

This section does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280, or any other procurement exempt from competitive bidding.

PREVAILING WAGE REQUIREMENTS

If awarded the project, the contractor and each subcontractor shall have on file current project specific “Statement of Intent to Pay Prevailing Wages” with the Washington State Department of Labor and Industries before payment will be made for work performed. An approved “Affidavit of Wages Paid” form must be filed upon completion of the project before release of retainage.

The State of Washington prevailing wage rates applicable for this public works project, which is located in Clark County, may be found at the following website address of the Department of Labor and Industries: https://secure.lni.wa.gov/wagelookup/rates/journey-level-rates. Based on the bid submittal deadline for this project, the applicable effective date for prevailing wages for this project is Tuesday, December 8, 2026. For Contracts where award was delayed more than six months after the bids were due, the prevailing wage in effect on the date of award shall apply for the duration of the Contract.

Upon request a copy of the applicable prevailing wage rates will also be available for viewing at the Vancouver City Hall, located at 415 W 6th Street, Vancouver WA 98660. Upon request, the City will mail a hard copy of the applicable prevailing wages for this project. To request a copy of the applicable prevailing wage rates please call 360-487-8430 or email procurement.services@cityovancouver.us.

RETAINAGE

The City shall retain 5 percent of all payments to the Contractor pursuant to Chapter 60.28 RCW.

Payment of the retained percentage shall be withheld, by the City, for a period of 45 days following Final Acceptance, and shall be paid to the Contractor at the expiration of 60 days per RCW 39.12 and RCW 60.28, in the event no claims, as provided by law, have been filed against such funds; and provided further, that releases or certificates have been obtained from the State Department of Labor and Industries, from the State Department of Revenue, and the Employment Security Department and all other departments and agencies having jurisdiction over the activities of the Contractor.

In the event such claims are filed, the Contractor shall be paid such retained percentages less an amount sufficient to pay any such claims, together with a sum sufficient to defray the cost of foreclosure action and to cover attorney fees as determined by the City.

Every person performing labor or furnishing supplies toward the completion of said improvement of work shall have a lien upon said monies so reserved; provided, that such notice of the lien of such claimant shall be given in the manner provided in RCW 39.08.030 and within the time provided in RCW 60.28 as now existing in accordance with any amendments that may hereafter by made thereto.

https://secure.lni.wa.gov/wagelookup/rates/journey-level-rates mailto:procurement.services@cityovancouver.us

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E-VERIFY PROGRAM

Contractor shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program within sixty days after execution of this Agreement. Contractor shall ensure all Contractor employees and any sub-contractor(s) assigned to perform work under this Agreement are eligible to work in the United States.

Failure by Contractor to comply with this subsection shall be considered a material breach.

CITY BUSINESS AND OCCUPATIONAL LICENSE

The Contractor, at no expense to the City, shall be responsible to obtain all necessary licenses, permits, and similar legal authorizations required to perform the work associated with this Agreement. The Contractor will be required to hold a city business license if working within Vancouver city limits. The Contractor shall apply for city license via the State of Washington Department of Revenue (DOR), Business Licensing Services website. For application assistance, contact DOR BLS at 360-705-6741. For more information about city business license regulations and fees visit the City website or call 360-487-8410, option 3.

REJECTED BIDS

The City will not be responsible for any errors in bids. Bidders will not be allowed to alter bids after the bid submittal deadline. The City may consider a bid irregular and reject if any of the Bid Item prices are excessively unbalanced (either above or below the amount of a reasonable bid) to the potential detriment of the City. Bids submitted must be complete and include pricing for the work to be completed, in whole, per the plans and specifications.

Adding conditions or terms to bids will be result in the bid being deemed non-responsive.

The City reserves the right to adjust the scope of this work to match available funds. The City, at its sole discretion, reserves the right to cancel this invitation, reject any or all bids submitted, and to waive any minor formalities if deemed to be in the best interest of the City.

TIE BREAKING

After opening Bids, if two or more lowest responsive Bid totals are exactly equal, then the tie-breaker will be determined by drawing as described in this section. Two or more slips of paper will be marked as follows: one marked “Winner” and the other(s) marked “unsuccessful”. The slips will be folded to make the marking unseen. The slips will be placed inside a box. One authorized representative of each Bidder shall draw a slip from the box. Bidders shall draw in alphabetic order by the name of the firm as registered with the Washington State Department of Licensing. The slips shall be unfolded and the firm with the slip marked “Winner” will be determined to be the successful Bidder and eligible for Award of the Contract. Only those Bidders who submitted a Bid total that is exactly equal to the lowest responsive Bid are eligible to draw.

CLAIM ERRORS

A Bidder who wishes to claim error after the Bids have been publicly opened and read shall promptly notify the City that an error occurred. The Bidders shall submit a declaration under penalty of perjury signed by the Bidder and accompanied by the worksheets used in the preparation of the Bid, requesting relief from the responsibilities of award. The affidavit or declaration shall be submitted no later than 5:00 p.m. on the third business day after issuance https://secure.dor.wa.gov/ http://www.cityofvancouver.us/businesslicense

ITB26-40 Image Elementary Enhanced Pedestrian Crossing Page 12 of 40 of the bid tab or the claim may not be considered. The affidavit or declaration shall describe the specific error(s) and certify that the worksheets are the ones used in preparing the Bid.

BID AWARD

Once bids have been received and reviewed, staff will prepare a Staff Report to be presented to Council. Once Council has formally awarded this contract, an Award email will be sent as evidence of the acceptance of the bid. No other act of the City shall constitute acceptance of a bid.

FAILURE TO EXECUTE CONTRACT

Failure to return the required insurance certificate, performance and payment bonds, and labor and material bonds (if applicable), or failure or refusal to sign the Contract within 10 calendar days, shall be considered failure to execute the contract. The City may then Award the Contract to the second lowest responsible Bidder or reject all remaining Bids. If the second lowest responsible Bidder fails to return the required documents as stated above within the time provided after Award, the Contract may then be Awarded successively in a like manner to the remaining lowest responsible Bidders until the above requirements are met or the remaining Proposals are rejected. The City may grant an extension to the Contractor to submit the required insurance and bonds for up to an additional 20 calendar days for extenuating circumstances. The extension shall be granted at the City’s sole discretion.

PROTESTS

Pre-Bid or Solicitation Phase Protest The City must receive a Pre-Bid or Solicitation Protest at least five (5) Days before the bid open date or proposal/qualifications response due date. These protests are to be submitted to the Procurement Specialist overseeing the project.

Upon receipt of the Protest the Procurement Specialist shall review the concerns outlined and consult with the necessary parties as need. The Procurement Specialist shall reply to the protest within three (3) Days.

Pre-Award Protest The City must receive a Pre-Award Protest within five (5) Days after the date of publication of the bid tab to the City’s website for bids or notification of Intent to Award for a Solicitation.

These protests are to be submitted to the Procurement Manager. The City may provide copies of the Protest to the bidder/proposer against whom the Protest is made if the Protestor does not copy them on the Protest. The bidder/proposer subject of the Protest will have two (2) Days to respond to the City about the Protest following its receipt of copies of the Protest, either from the Protestor or the City.

Upon receipt of the Protest, the Procurement Manager, upon receipt of the protest, shall review all of the issues brought forward in the protest and consult with the necessary parties as needed. All available facts will be considered. The Procurement Manager shall respond, in writing, to all parties within ten (10) Days. The Procurement Manager may extend this deadline to respond at any time during the ten (10) Day period with written notice to all parties. The Procurement Manager will respond to the Protest in writing by email if an email address is provided, requesting acknowledgement of receipt or will mail a response using certified mail.

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The Procurement Manager will not execute a contract for the project with anyone other than the Protestor without first providing at least two (2) Days’ written notice of the City’s Intent to Award.

For more information see the City of Vancouver Procurement’s Protest Policy at: Procurement Services -The City of Vancouver, WA https://www.cityofvancouver.us/business/procurement-services/ https://www.cityofvancouver.us/business/procurement-services/

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SECTION C: BID SUBMITTAL REQUIREMENTS & PROCEDURES

PHASE 1: BID SUBMITTAL CHECKLIST

The bidder’s attention is especially called to the following form, which must be executed in full as required. This checklist has been prepared and furnished to aid the bidder in including all necessary supporting information with their bid. It is not guaranteed to be complete or accurate, and the responsibility for compliance with all bidding requirements remains with the bidder. Items in bold shall be submitted with your bid. Failure to do so, shall make your bid non-responsive.

BID FORM

Bids shall be completed and submitted on the bid forms provided.

ADDENDA ACKNOWLEDGEMENT FORM

The bidder must sign, where indicated on the last page of the bid documents, acknowledgement of any addenda prior to the bid opening. Failure to comply with this provision will render the bid non-responsive and therefore void.

It is the sole responsibility of the Bidder to learn of addendum, if any. Such information may be obtained from the City of Vancouver’s Procurement Portal.

However, the sole responsibility for obtaining and learning of Addendum belongs to the Bidder. The City of Vancouver accepts no responsibility or liability and will provide no accommodation to bidders who fail to check for addendum and submit inadequate or incorrect responses.

NON-DISCRIMINATION

Bidders must provide evidence of compliance as required by RCW 35.22.650 on the attached form.

CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUSES

Bidders are required to submit a statement verifying that within the three-year period immediately preceding the date of the bid solicitation, they not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgement entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of Chapter 49.46, 49.48 or 49.52 RCW.

PROPOSAL FOR INCORPORATING RECYCLED MATERIALS INTO PROJECTS

In compliance with a new law that went int effect January 1, 2016 (SHB 1695), the Bidder shall propose below, the total percent of construction aggregate and concrete materials to be incorporated into the Project that are recycled materials. Calculated percentages must be within the amounts allowed in Section 9-03.21(1)E, Table on Maximum Allowable Percent (By Weight) of Recycle Material, of the Standard Specifications.

BID SECURITY FORM

The bid bond, or acceptable form, is to be executed by the bidder and a surety company licensed to do business in Washington, unless the bid is accompanied by a cashier’s

ITB26-40 Image Elementary Enhanced Pedestrian Crossing Page 15 of 40 check. No such bid bond will be required where a cashier’s check is submitted in lieu of a bond. The amount of the bond or cashier’s check shall not be less than five percent of the total amount bid and may be shown in dollars or on a percentage basis. If a surety company form is submitted, please attach the form to the Bid Documents submitted. Original bid bond form does not need to be submitted, if submitting the bid electronically. The submitted bid bond is subject to forfeiture if the successful bidder fails to enter into the contract.

SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

Additional Supplemental Bidder Responsibility criteria will be required of the Apparent Successful Bidder (lowest, responsive, responsible bidder). Bidder must submit required information to City within 72 hours after receipt of the request by the City of Vancouver. Bidders are not required to submit this information with their bid.

PHASE 2: CONTRACT AWARD

The following is to be signed and/or delivered by the awarded Contractor to the City within ten days after the award date.

CONTRACT

This agreement is to be signed by the successful bidder.

PERFORMANCE BOND

This shall be submitted by the successful bidder and a surety company, licensed to do business within the State of Washington on the approved City of Vancouver form.

PAYMENT BOND

This shall be submitted by the successful bidder and a surety company, licensed to do business within the State of Washington on the approved City of Vancouver form.

INSURANCE CERTIFICATE

The City shall be named as an additional named insured on all insurance policies. These policies shall comply with the requirements as stated in the Contract.

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BID FORM

To the City Council City of Vancouver Vancouver, Washington 98660

The undersigned certifies that the locations and construction details of work outlined in the Plans and Specifications have been personally examined for the following:

This Contract provides for the improvement of installing ADA compliant ramps for the north/south crossing on the east side of the intersection of NE 52nd St and NE 135th Ave. There will also be an RRFB installed along with additional striping to enhance pedestrian safety *** and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The Contract Work shall be Physically Complete within 35 Working Days from the Notice to Proceed.

Bidder certifies they have read and thoroughly understand the Specifications and contract governing the purchase and the method by which payment will be made for said work and hereby propose to undertake and complete requirements in accordance with said Contract and at the following schedule of rates and prices.

The City reserves the right to adjust the scope of this work to match available funds including, if necessary, the elimination of specific work or all work associated with specific locations in this Invitation to Bid.

NOTE:

• Show prices in legible figures (not words) written in ink or typed and expressed in U.S.

dollars and cents.

• Where conflict occurs unit price shall prevail.

• Unit Prices required for all non-Lump Sum bid items.

• The Total Price for Non-Lump Sum Bid Items shall be calculated as follows:

o Approx. Quantity (as listed for that bid item) x Unit Price = Total Price

• Your Bid will be considered irregular and will be rejected if the Unit Price is left blank or a price per unit cannot be determined by equally dividing the “Approx. Quantity” into the Total Price and rounding to the nearest two decimals.

• Your Bid shall be considered non-responsive and therefore, void if:

o Figures are illegible.

o Minimum Bid requirements are not met (when applicable).

o Conditions are added to your Bid.

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Item No.

WSDOT

Section

Approx Qty

Unit of Measure

Description Unit Price Total Price

DIVISION 1 GENERAL

1 1-05 1 L.S. ADA Features Surveying Lump Sum $ 2 1-05SP 1 L.S. Record Drawings (Minimum Bid

$2000) Lump Sum $

3 1-07 1 L.S. SPCC Plan Lump Sum $

DIVISION 2 TEMPORARY FEATURES

4 2-01 1 L.S. Mobilization Lump Sum $ 5 2-04 1 L.S. Other Temporary Traffic Control

Devices Lump Sum $

6 2-04 1 L.S. Pedestrian Traffic Control Lump Sum $ 7 2-04SP 1 L.S. Construction Staging And Access Plan Lump Sum $ 8 2-04SP 1 L.S. Temporary Pedestrian Access Plan and Management Lump Sum $

9 2-04 450 HR Flaggers 10 2-04 1 L.S. Traffic Control Supervisor Lump Sum $

DIVISION 3 EARTHWORK

11 3-01 1 L.S. Clearing And Grubbing Lump Sum $ 12 3-02 1 L.S. Removal Of Structures and

Obstructions Lump Sum $

13 3-02SP 154 L.F. Sawcut $ $ 14 3-03 12 C.Y. Roadway Excavation Incl. Haul $ $ 15 3-03SP 16 C.Y. Structural Fill In Existing Rain Garden $ $

DIVISION 4 AGGREGATES AND BASES

16 4-05 6 C.Y. Crushed Surfacing Top Course (Or

Base Course)

DIVISION 5 SURFACE TREATMENTS AND PAVEMENTS

17 5-04 270 S.Y. Planing Bituminous Pavement $ $ 18 5-04 55 TON HMA Cl. 3/8 In PG 58h-22 $ $ DIVISION 7 DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS, WATER MAINS, AND CONDUITS

19 7-04 25 L.F. Schedule C900 Storm Sewer Pipe 8 In.

Diam.

20 7-05SP 1 EACH Stormfilter Media 1-Cartridge Filtration System - Catch Basin $ $

21 7-08SP 25 L.F. Trench Excavation, Backfill And Compaction <=10 Feet Deep $ $

22 7-09 20 C.Y. Bank Run Gravel For Trench Backfill $ $ 23 7-08SP 25 L.F. Trench Safety Systems, Less Than 12

Feet Deep (Minimum Bid $1/Ft)

24 7-15SP 2 EA Adjust Water Meter And Box $ $

DIVISION 8 MISCELLANEOUS CONSTRUCTION

25 8-01 1 L.S. Erosion Control and Water Pollution

Prevention Lump Sum $

26 8-02 15 S.Y. Bark or Wood Chip Mulch $ $ 27 8-02 5 S.Y. Seeded Lawn Installation $ $

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Item No.

WSDOT

Section

Approx Qty

Unit of Measure

Description Unit Price Total Price

28 8-04SP 60 L.F. Cement Conc. Traffic Curb and Gutter, Type A-1 Cov $ $

29 8-04SP 70 L.F. Cement Conc. Curb, Type Grade Correction $ $

30 8-10SP 5 EACH Cycle Lane Separator $ $ 31 8-14SP 45 S.Y. Cement Conc. Sidewalk and Ramps $ $ 32 8-14SP 23 S.F. Detectable Warning Device - Pre-Cast

Tile $ $

33 8-20 1 L.S. Rectangular Rapid Flashing Beacon Complete Lump Sum $

34 8-21 1 L.S. Permanent Signing Lump Sum $ 35 8-22 120 S.F. Plastic Crosswalk Line $ $ 36 8-22 12 L.F. Plastic Stop Line $ $ 37 8-22 115 L.F. Plastic Wide Line $ $ 38 8-22SP 20 L.F. Painting Curb, Red Fire Lane $ $ 39 8-22 12 L.F. Removing Plastic Line $ $

Grand Total

The following Addendum/Addenda is/are hereby acknowledged:

Addendum No

Date of Addendum Signed Acknowledgment

1.

2.

3.

4.

NOTE: Failure to acknowledge any issued Addenda will render proposal non-responsive and therefore void. It is the sole responsibility of the Bidder to learn of Addendum, if any.

Such information may be obtained from the City of Vancouver Procurement Portal.

In accordance with RCW 39.04.350(1)a, before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must:

(a) At the time of bid submittal, have a certificate of registration in compliance with Chapter 18.27 RCW, a plumbing license in compliance with Chapter 18.106 RCW, an elevator contractor license in compliance with Chapter 70.87 RCW, or an electrical

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Bidders must fill out the below the table if you plan to use a subcontractor or self-perform the work. Bidders must be in compliance with RCW 39.04.350(1)a if choosing to self-perform or shall be deemed non-responsible.

Description of Work Self Perform

Sub Contract

Work Not In Project

Electrical

Plumbing

Elevator

The undersigned, under penalty of perjury, herby certifies that said person(s), firm, association, LLC, or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this Bid is submitted.

The undersigned declares that they have reviewed the insurance requirements listed in the Contract and have discussed both cost and availability of these insurance requirements with my insurance broker/agent. The bid being submitted accurately reflects the cost and availability of the insurance requirements as outlined by the City of Vancouver, which I will abide by if awarded the contract.

The Contractor hereby certifies that the Contractor has an Employment Security Department number as required to conduct public works projects pursuant to RCW 39.04.350.

The undersigned declares that before preparing their bid, they read carefully the specifications and requirements for bidders and that their bid is made with the full knowledge of the kind, quality and quantity of services and equipment to be furnished, and their said bid is as stated on these pages. By signing this page of the bid, the Contractor acknowledges and agrees to the terms and conditions of each of the forms (the bid bond form must be signed separately), included in the bid documents.

Authorized Official (Signature) Date

Print Name of Authorized Official Title of Authorized Official

Company Name Telephone Number

Address City, State, Zip

E-mail Address Federal Employee I.D. #

State Contractor's License Number Washington Unified Business Identifier

(UBI#)

Employment Security Reference Number

Note:

1. If the bidder is a co-partnership, so state, giving firm name under which business is transacted.

2. If the bidder is a corporation or LLC, this Bid must be executed by a duly authorized official.

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3. Bids submitted must be complete and include pricing for the work to be completed, in whole, per the specifications.

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NON-DISCRIMINATION CLAUSE

RCW 35.22.650-Public Works or Improvements-Minority Business, Employees-Contract, Contents

All contracts by and between a first class city and contractors for any public work or improvement exceeding the sum of ten thousand dollars, or fifteen thousand dollars for construction of water mains, shall contain the following clause:

“Contractor agrees that they shall actively solicit the employment of minority group members. Contractor further agrees that they shall actively solicit bids for the subcontracting of goods or services from qualified minority businesses.

Contractor shall furnish evidence of his/her compliance with these requirements of minority employment and solicitation. Contractor further agrees to consider the grant of subcontracts to said minority bidders on the basis of substantially equal proposals in the light most favorable to said minority businesses. The Contractor shall be required to submit evidence of compliance with this section as part of the bid.”

As used in this section, the term “minority business” means a business of at least fifty-one percent of which is owned by minority group members. Minority group members include, but are not limited to, African Americans, Women, Native Americans, Asians, Eskimos, Aleuts, and Hispanics.

By signing the bid form the bidder certifies that they agree to comply with this non-discrimination clause and shall provide documentation of compliance as requested by the City.

By signing the signature page of the proposal, the Contractor acknowledges and agrees to the terms and conditions of this form.

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CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date Tuesday, December 8, 2026 that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of Chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Bidder

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, bid must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, bid must be executed by a partner.

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APWA-WA Division 1 Committee rev. 1/8/2016

Proposal for Incorporating Recycled Materials into the Project

In compliance with a new law that went into effect January 1, 2016 (SHB1695), the Bidder shall propose below, the total percent of construction aggregate and concrete materials to be incorporated into the Project that are recycled materials. Calculated percentages must be within the amounts allowed in Section 9-03.21(1)E, Table on Maximum Allowable Percent (By Weight) of Recycled Material, of the Standard Specifications.

Proposed total percentage: _____________________________ percent.

Note: Use of recycled materials is highly encouraged within the limits shown above, but does not constitute a Bidder Preference, and will not affect the determination of award, unless two or more lowest responsive Bid totals are exactly equal, in which case proposed recycling percentages will be used as a tie-breaker, per the APWA GSP in Section 1-03.1 of the Special Provisions.